Hindustan Petroleum Corporation Limited Transformer Testing & Related Services Tender 2025 – HPCL India 25% Variation Clause

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with technical compliance documents. The tender covers multiple service lines including transformer testing, oil testing, SFRA/DFRA, and thermography, with a 25% quantity variation right. Ensure OEM authorizations if required.

Required documents include GST certificate, PAN, experience letters in transformer testing, financial statements, EMD proof, technical bid, and any OEM authorization letters. Prepare safety and quality certifications if available; provide project references for similar testing across HV/LV systems.

Key categories include relay testing, tan delta testing, partial discharge testing, routine testing of transformer and VCB, transformer oil testing with DGA, OLTC/WTI/OTI calibration, SFRA/DFRA testing, insulation resistance testing, and electrical audits, plus coordination studies and SLD updation.

The tender data does not publish an EMD amount. Bidders should monitor the official portal for EMD specifications, submission process, and acceptable payment methods, and ensure funds are ready prior to bid submission as per HPCL norms.

The data provided does not reveal a deadline. Prospective bidders should check HPCL’s e-tender portal for notification timelines, submission dates, and any pre-bid meeting details to plan delivery across multiple testing categories.

No explicit standards are listed in the provided data. Bidders should prepare documentation demonstrating compliance with relevant electrical testing standards, safety certifications, and any OEM-specific authorizations that HPCL may require for transformer diagnostics and oil analysis.

The contract allows up to 25% variation in quantity or duration at issue and post-issue. Bidders must accept revised quantities/durations and provide pricing adjustments accordingly; ensure documentation for any such changes is included with the invoice under excess settlement rules.

The published data does not state payment terms. Bidders should anticipate milestone-based payments aligned to service delivery and acceptance criteria, with potential advance or recoveries per standard HPCL procurement practices, and ensure all invoicing includes required supporting documents for excess settlement if applicable.