GEM

Hindustan Petroleum Corporation Limited Transformer Testing & Related Services Tender 2025 – HPCL India 25% Variation Clause

Bid Publish Date

23-Nov-2025, 1:05 pm

Bid End Date

03-Dec-2025, 4:00 pm

Location

VARANASI , UTTAR PRADESH

Progress

Issue23-Nov-2025, 1:05 pm
AwardPending
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Quantity

30

Categories 70

BP INSTRUMENT VOLTMETER ELECTRICAL ELECTRICAL TESTING SERVICES MAINTENANCE OF ELECTRICAL PLATFORM SCALE DECIBEL METER GLUCOMETER PARAMETER TEST AWM WIRE RELAY TESTING PRESSURE GAUGE TESTING INSTRUMENT WEIGH BRIDGE WIRING HARNESS SUB STATION CABLE FAULT POWER CABLE THERMOWELLS ELECTRICAL PRODUCTS WIRING ASSEMBLY WATER LEVEL RECORDER ABT METER LIAISONING SERVICE ACCOUNTANT FIRM BODYWEIGHT MEASURING SCALE RADIO FREQUENCY ANALYSER SUBSTATION GEYSER ROUTINE MAINTENANCE HT CABLE SMART POSITIONER ELECTRICAL WIRE XLPE CABLE ELECTRIC AUDIT WATTMETERS VACUUM CIRCUIT BREAKER CA FIRM INFRARED TEMPERATURE METER AMC OF ELECTRONIC CABLE PYROMETERS ARTICULATING LAZY ARMS ELECTRICAL SUBSTATION STATIC CONVERTERS THICKNESS GAUGE ELECTRICAL PANEL THERMAL IMAGING SYSTEMS ACB BATTERY BREAK DOWN VOLTAGE TESTING PANEL MAINTENANCE CONTRACT OF ELECTRONIC LIFTING MACHINE ENERGY METER PEB PROTECTION RELAY TRANSMISSION SCHEME TRANSFORMER OIL ELECTRICAL CONSULTANCY SERVICE MEDICAL DIAGNOSTIC GAMMA CAMERAS PNEUMATIC POSITIONER RESISTANCE METER WEIGHTS LIFTING CRANE AUDIOMETERS SILO STORAGE TANK METER READING WORK SWITCH GEAR

Tender Overview

Hindustan Petroleum Corporation Limited seeks bids for a broad portfolio of Custom Bid for Services spanning transformer testing, VCB testing, thermography, oil testing with DGA, OLTC/OTI/WTI calibration, SFRA/DFRA testing, insulation resistance, battery load, and related electrical audits. The scope covers routine, partial, and tan delta testing, plus diagnostic studies (Arc Flash, Coordination, SLD updation) and SRV/relay testing. While the tender does not publish BOQ items or a numeric estimated value, the contract accommodates multiple service lines under a single procurement window and includes a quantity/duration flex clause of up to 25%. The absence of explicit location details suggests central or multiple HPCL sites in India. The Bidder must align with HPCL’s service-driven quality framework and manage diverse testing workflows under a unified contract.

Key Specifications

  • Transformer testing and related service categories listed in the tender title

  • No published BOQ items or quantities; implies multi-scope service contract

  • Contract quantity/duration variation up to 25% at issuance and post-issue

  • Excess settlement option allows additional charges with mandatory documentation

  • No explicit standards or technical specifications published in the data

Terms & Conditions

  • 25% variation in contract quantity or duration at contract issue and post-issue

  • Excess settlement allows additional invoicing charges with supporting documents

  • No specific delivery timelines or site locations published; expect multi-site HPCL engagement

Important Clauses

Payment Terms

No explicit payment terms published; bidders should anticipate milestone-based payments and potential late fee or LD as per HPCL norms.

Delivery Schedule

No fixed delivery schedule available; bidders should be ready for field-based testing across multiple sites with flexible timing.

Penalties/Liquidated Damages

Penalties not disclosed; bidders should align with HPCL standard LD frameworks for service delivery and performance.

Bidder Eligibility

  • Capability to perform transformer and electrical testing across multiple modalities

  • Experience in at least one large-scale energy or petrochemical testing project

  • Financial stability evidenced by consecutive years of audited statements

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for transformer testing and related services

4

Financial statements or annual turnover documentation

5

EMD/security deposit proof (as applicable)

6

Technical bid documents and method statements

7

OEM authorizations or certifications (where applicable)

8

Any relevant project completion certificates or client testimonials

9

Quality management or safety certificates if available

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for HPCL transformer testing services tender in India 2025?

Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with technical compliance documents. The tender covers multiple service lines including transformer testing, oil testing, SFRA/DFRA, and thermography, with a 25% quantity variation right. Ensure OEM authorizations if required.

What documents are required for HPCL testing services submission 2025?

Required documents include GST certificate, PAN, experience letters in transformer testing, financial statements, EMD proof, technical bid, and any OEM authorization letters. Prepare safety and quality certifications if available; provide project references for similar testing across HV/LV systems.

What are the key service categories in HPCL transformer testing tender 2025?

Key categories include relay testing, tan delta testing, partial discharge testing, routine testing of transformer and VCB, transformer oil testing with DGA, OLTC/WTI/OTI calibration, SFRA/DFRA testing, insulation resistance testing, and electrical audits, plus coordination studies and SLD updation.

What is the EMD amount for HPCL transformer services bid 2025?

The tender data does not publish an EMD amount. Bidders should monitor the official portal for EMD specifications, submission process, and acceptable payment methods, and ensure funds are ready prior to bid submission as per HPCL norms.

When is the bid submission deadline for HPCL testing services 2025?

The data provided does not reveal a deadline. Prospective bidders should check HPCL’s e-tender portal for notification timelines, submission dates, and any pre-bid meeting details to plan delivery across multiple testing categories.

What standards or certifications are required for HPCL transformer testing tender?

No explicit standards are listed in the provided data. Bidders should prepare documentation demonstrating compliance with relevant electrical testing standards, safety certifications, and any OEM-specific authorizations that HPCL may require for transformer diagnostics and oil analysis.

How will variation in contract quantity be managed in HPCL tender 2025?

The contract allows up to 25% variation in quantity or duration at issue and post-issue. Bidders must accept revised quantities/durations and provide pricing adjustments accordingly; ensure documentation for any such changes is included with the invoice under excess settlement rules.

What kind of payment terms can bidders expect for HPCL service contracts?

The published data does not state payment terms. Bidders should anticipate milestone-based payments aligned to service delivery and acceptance criteria, with potential advance or recoveries per standard HPCL procurement practices, and ensure all invoicing includes required supporting documents for excess settlement if applicable.