Southern Railway Handloom Bed Sheets Tender IS 745 Q2 Handloom Mark KVIC Rajasthan 2026
Bid Publish Date
30-Jul-2026, 5:44 pm
Bid End Date
10-Aug-2026, 2:00 pm
EMD
₹8,11,400
Value
₹4,05,72,000
Progress
Quantity
240000
Bid Type
Single Packet Bid
Categories
3
Tender Overview
Southern Railway (Indian Railways) invites supply of handloom cotton bed sheets (V2) as per IS 745 (Q2). Estimated value: ₹40,572,000 with an EMD of ₹811,400. Location details are not specified; procurement favors exclusive purchase from KVIC and handloom clusters. Each bed sheet must bear the Handloom Mark and adhere to IS 745 (Q2) specifications, including BIS certification. Bidders must provide evidence of handloom origin and documentary proof of eligibility under the handloom procurement framework. Tender allows up to 25% quantity variation during contract execution, with delivery periods calibrated from the original delivery order date. Advance samples may be required for approval prior to supply. This tender emphasizes ethical sourcing via handloom networks and compliance with both product standards and brand markings.
Technical Specifications & Requirements
- Product category: Handloom cotton bed sheets (V2) as per IS 745 (Q2)
- Standards & certifications: IS 745 (Q2), BIS Certification; NABL/ILAC accredited test reports or Central Government Lab conformity proof
- Product attributes: Mass per square meter (as per BIS specification); Size: length × width in cm; Colour specification; Hemming depth (mm); Logo/Totem markings including longitudinal screen-printed identification and Handloom Mark
- Documentation & samples: Availability of NABL/ILAC test reports; advance sample provision for buyer approval (where applicable)
- Supplier requirements: Handloom manufacturing (not power loom); documentary evidence of Handloom/KVIC affiliation; exclusive handloom cluster/society participation
Terms, Conditions & Eligibility
- EMD: ₹811,400 (as per tender); submission via online or bank guarantee per guidelines
- Delivery & variation: The purchaser may increase/decrease bid quantity up to 25% and extend delivery with minimum 30 days beyond original if required
- Scope: Bid price must cover all costs for supply of goods only; no data on installation
- Past performance: Manufacturer or authorized agent must have executed at least one PO totaling 20% of tender quantity or multiple orders aggregating 20% of tender quantity in last 5 financial years
- Procurement channel: Item reserved for KVIC or Handloom clusters (SHG, JLG, Producer Companies) with Pehchan cards; documentary evidence mandatory
- Documentation: Include PO/CRAC/receipts from consignee and proof of supply history; ensure Handloom Mark compliance
Key Specifications
-
- Product: Handloom cotton bed sheets (V2) as per IS 745 (Q2)
-
- Mass per unit area: per BIS specification (kg/m2 as specified in tender)
-
- Size: length × width expressed in cm (exact dimensions from tender or BOQ)
-
- Color: specified color/shade per order
-
- Hemming depth: minimum millimeters for transverse ends
-
- Logo/Totem marking: Handloom Mark, screen-printed longitudinal strips
-
- Test reports: NABL/ILAC accredited or Central Government Lab conformity
-
- Advance sample: provided for buyer approval prior to supply
-
- Branding: Handloom origin evidenced, Handloom Mark applied
Terms & Conditions
-
Quantity may vary by up to 25% during and after order placement
-
Bed sheets must be handloom-produced with Handloom Mark
-
Procurement restricted to KVIC/handloom clusters with documentary evidence
-
Past performance requires minimum 20% tender quantity history in govt/PSU orders
-
Advance samples may be required; NABL/ILAC test reports must be furnished on demand
Important Clauses
Payment Terms
Bid price to include all costs; EMD as stated; typical govt terms apply per purchase order
Delivery Schedule
Delivery period commences from the last date of original delivery order; extended period if option exercised; minimum 30 days added time
Penalties/Liquidated Damages
LD provisions to be as per Railway terms; specifics not disclosed in provided data
Bidder Eligibility
-
Manufacturer or authorized agent with proven handloom product supply
-
Evidence of Handloom KVIC affiliation and PEHC/PeHchan compliance
-
Past performance demonstrating 20% tender quantity supply to govt/PSU entities in last 5 years
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handloom Cotton Bed Sheets (V2) as per IS 745 (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Delivery Details
Max Delivery Days
60
Delivery Locations
4
Delivery Cities
Erode, Kollam, Madurai, Tiruchirappalli
Delivery Pincodes
620004, 625016, 638002, 691001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Vivek Ramkailash Shah | 620004,Office of the Assistant Materials Manager General Stores Depot Golden Rock | Tiruchirappalli | Tamil Nadu | 620004 | 12000 | 60 | - |
| Shailesh Kumar Maurya | 625016,Office of the Senior Divisional Materials Manager Madurai Division Madurai | Madurai | Tamil Nadu | 625016 | 42000 | 60 | - |
| R Kamaraj | 691001,OFFICE OF THE ASSISTANT MATERIALS MANAGER,DIVISIONAL STORES DEPOT SOUTHERN RAILWAY,QUILION | Kollam | Kerala | 691001 | 60000 | 60 | - |
| Rajendrakumar N | 638002,OFFICE OF THE SR. DIVISIONAL MATERIALS MANAGER,DIVISIONAL STORES DEPOT SOUTHERN RAILWAY ERODE | Erode | Tamil Nadu | 638002 | 24000 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9672156.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Technical Specification of the Product | Handloom Cotton Bed Sheets as per BIS Specification No. IS 745:2021 (Latest) |
| Specification | Variety as per BIS specification (Mass in gram per square meter) | Variety No - 12 (140 g) |
| Certification | BIS Certification | Yes, No Or higher |
| Size | Size (Length x Width) (cm x cm) | 229 x 140 |
| Color | Colour | White Bleached |
| Hemming | Depth of transverse ends Hemming (mm) (min) | 20 |
| Logo/Totem Marking | Logo/ Totem Marking | Size, Design, Type and Location of Logo(s) as per buyer's requirement |
| Logo/Totem Marking | Screen Printed Identification Marking (longitudinal Running Strips) | As per buyer's requirement |
| Logo/Totem Marking | Handloom Mark | Yes |
| Test Reports | Availability of Test Report from NABL/ ILAC accredited or Central Government Lab to prove conformity of products to the specification | Yes Or higher |
| Test Reports | Test reports to be furnished to buyer on demand, if claimed to be available | Yes |
| Advance Sample | Agree to provide Advance Sample for buyer's approval before commencement of supply (Applicable in case of orders placed against bid and not applicable in case of Direct Buying) | Yes |
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Required Documents
GST registration certificate
PAN card
Experience certificates showing prior handloom supply or relevant government orders
Financial statements of last 3 years (audited if available)
EMD submission proof (online payment receipt or bank guarantee)
Technical bid documents confirming IS 745 (Q2) compliance and Handloom Mark
OEM/Manufacturer authorization or KVIC affiliation certificates
Past performance documents: copies of contract/purchase orders and CRAC/acceptance certificates
Frequently Asked Questions
How to bid the handloom bed sheets tender in Southern Railway 2026
Bidders should confirm Handloom Mark eligibility, IS 745 (Q2) compliance, and KVIC affiliation; submit EMD ₹811,400, NABL/ILAC test reports or Central Lab conformity, PO history showing 20% tender quantity, and advance samples if required, with KVIC documentary evidence.
What documents are required for handloom bed sheets bid in KVIC channel
Submit GST, PAN, experience certificates, financial statements, EMD proof, technical compliance with IS 745 (Q2) and Handloom Mark, OEM authorization, and past performance contracts or CRAC receipts; ensure KVIC/handloom cluster evidence with Pehchan card.
What are the technical specifications for IS 745 bed sheets
Beds sheets must follow IS 745 (Q2) including mass per m2 as BIS spec, specified size in cm, required color, hemming depth in mm, and presence of Handloom Mark, logo, and longitudinal screen-printed identification.
What is the EMD amount for this Southern Railway tender
The EMD is ₹811,400. Submit via online payment or bank guarantee as per tender terms; ensure validity until bid opening and extendable as per procurement rules.
What is the delivery flexibility for bed sheet supply
The purchaser may adjust quantities by up to 25% and extend delivery period proportionally; minimum additional time is 30 days beyond the original delivery period, subject to contractual clauses.
Which organizations are eligible suppliers for KVIC handloom products
Eligible suppliers include KVIC, Handloom clusters (SHG, JLG, Producer Companies), co-operatives, and weavers with Pehchan cards; documentary evidence showing exclusive procurement eligibility is required.
What test reports are required for conformity
Provide NABL/ILAC accredited test reports or Central Government Lab conformity; these should prove bed sheet compliance with IS 745 (Q2) before supply and can be demanded by the buyer.
How is variation in order quantity documented in terms
The order may vary up to 25%, with procurement at contracted rates; delivery must align with adjusted quantity and extended time calculations per clause.
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Documents 3
GeM-Bidding-9672156.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS