Institute For Stem Cell Biology And Regenerative Medicine Bean-To-Cup Coffee Machine SITC Tender 2026 India - 2-Year OEM Warranty
Progress
Quantity
2
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Institute For Stem Cell Biology And Regenerative Medicine (instem) invites bids for the supply, installation, testing and commissioning of a bean-to-cup coffee machine under SITC. The buyer reserved terms allow a quantity adjustment of up to 25% during and after contract award. The contract includes performance BG equal to 5% of order value, valid through the defect liability/warranty period with a 6-month claim period. Payment terms specify 90% on delivery and 10% after installation subject to PBG and acceptance by the group head. A 2-year OEM warranty is required, with certified service support across India. This procurement emphasizes after-sales service readiness and on-site installation capability at the consignee location.
Technical Specifications & Requirements
- Product: Bean-To-Cup Coffee Machine (SITC scope: Supply, Installation, Testing, Commissioning)
- Warranty: 2 years from final acceptance or after installation, with OEM warranty certificates at delivery
- Performance Bond: 5% of order value, via bank BG on a nationalized bank, valid through warranty/defect liability with a 6-month claim period
- Payment: 90% on delivery, balance 10% after installation (+ PBG); PBG amount determined by prevailing rules at finalization
- After-sales: Well-established India-wide service network; list of service centers to be uploaded at bid
- Delivery: Delivery period details not specified; option clause allows changes in quantity up to 25%
- Scope: Installation, testing and commissioning included in bid price
Terms, Conditions & Eligibility
- BG/Performance: 5% order value bank guarantee; validity through defect liability period
- Delivery window: Calculated extension rules apply if option clause exercised; minimum 30 days extension
- Documentation: OEM authorizations and service capability evidence required; installation/training/troubleshooting tasks
- Warranty/Support: 2-year warranty; post-warranty service capabilities demonstrated via local centers
- Penalties: Performance/defect liability period governs corrective actions; ensure compliance with acceptance criteria
- Misc: Bid must include complete installation, commissioning and testing scope; ensure alignment with DBT procurement rules
Key Specifications
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Bean-To-Cup Coffee Machine: supply, installation, testing and commissioning
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Warranty: 2 years; OEM certificates required at delivery
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Performance BG: 5% of order value; valid till defect liability period; 6-month claim period
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Payment: 90% on delivery, 10% after installation with PBG
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Service network: documented service centers across India
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Delivery: option clause allows up to 25% quantity variation
Terms & Conditions
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EMD/Security deposit as per tender terms
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Performance Bank Guarantee (BG) at 5% order value
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Payment terms: 90% on delivery, 10% after installation with PBG
Important Clauses
Payment Terms
90% payment on delivery; 10% after installation subject to PBG and acceptance by group head; PBG amount determined by prevailing rules at finalization
Delivery Schedule
Option clause allows quantity variation up to 25% during contract; additional time calculation linked to original delivery period with minimum 30 days
Penalties/Liquidated Damages
Performance BG governs warranty/defect liability; remedies and penalties to be as per Annexure-F checklist
Bidder Eligibility
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Demonstrated experience in SITC of beverage machines or similar equipment
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Financial statements showing stable turnover to meet tender requirements
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Capability to provide nationwide installation, training and after-sales service
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
SITC OF BEAN-TO-CUP COFFEE MACHINE
Authority Records
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Documents 3
GeM-Bidding-9178060.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar SITC of coffee machines
Financial statements showing turnover
EMD/Security deposit documents
Technical bid documents addressing BOM and installation plan
OEM authorizations and service center details
Warranty certificates from OEM
CB/clearance certificates if applicable
Corrigendum Updates
1 Update Update
Extended Deadline
28-Apr-2026, 11:00 am
Opening Date
28-Apr-2026, 11:30 am
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for the bean-to-cup coffee machine tender in India?
Bidders must meet eligibility criteria, submit GST, PAN, experience certificates, financials, and EMD; provide OEM authorizations and service center details; include installation/commissioning plan and 5% BG; ensure 90% payment on delivery and 10% post-installation with PBG.
What documents are required for instem coffee machine procurement?
Submit GST registration, PAN, company financial statements, prior experience certificates for similar SITC projects, EMD, OEM authorization, technical bid detailing BOM, installation and training plan, and OEM warranty certificates at delivery.
What are the key technical requirements for the bean-to-cup machine?
Scope covers supply, installation, testing and commissioning; 2-year OEM warranty; BG of 5% of order value; service centers across India; 90% payment on delivery and 10% after installation with PBG; 25% quantity variation allowed.
When is the payment due and what are the guarantees involved?
Payment is 90% on delivery; 10% after installation upon acceptance; a 5% BG is required to cover warranty/defect liability; BG validity extends through the defect liability period with a 6-month claim window.
What is the delivery and extension policy for this tender?
Delivery periods can extend based on the option clause, with a calculated additional time equal to (Increased quantity / Original quantity) × Original delivery period, minimum 30 days; extensions may cover up to the original delivery period.
What warranty documentation must accompany delivery?
Submit OEM warranty certificates at the time of delivery; ensure service centers are documented and available nationwide; warranty covers rectification of any breakdown during the period.
What are the eligibility criteria for service capability for instem procurement?
Bidder must demonstrate a well-established service network in India, installation, commissioning, training, troubleshooting, and maintenance capabilities; provide list of service centers near consignee destinations with contact details.
How does the 25% quantity option affect the bid value?
Bid price should include all cost components for the base quantity; the purchaser may increase or decrease quantity up to 25% during/after award at contracted rates; consider this in financial planning and risk assessment.
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Documents 3
GeM-Bidding-9178060.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS