Rail Vikas Nigam Limited HP Elite One 870 G9 All-in-One PC Tender 2026 - 68.6 cm AIO PC with Service Centre & 25% Quantity Option
Rail Vikas Nigam Limited
SOUTH DELHI, DELHI
Posted:
9 March 2026
Closed:
23 March 2026
GEM
GEM
Directorate Of Economics And Statistics HP Elite One 870 G9 Desktop PC Tender Gautam Buddha Nagar Uttar Pradesh 2025
Bid Publish Date
09-Dec-2025, 11:25 pm
Bid End Date
25-Dec-2025, 9:00 am
Location
Progress
Issue09-Dec-2025, 11:25 pm
AwardPending
Quantity
4
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The Directorate Of Economics And Statistics (Planning Department, Uttar Pradesh) invites bids for the HP Elite One 870 G9 68.6 cm All-in-One Desktop PC for delivery to Gautam Buddh Nagar, Uttar Pradesh (201301). The procurement specifies on-site OEM warranty for 5 years and mandatory preinstalled software: Windows 11 Pro and MS Office 2024 Professional, ensuring enterprise-grade productivity. Although the BOQ lists no quantity or value, the option clause permits up to a 25% variation in quantity with corresponding delivery-time adjustments, and extended delivery periods are calculated based on original metrics. The tender emphasizes a local Gautam Buddha Nagar supplier preference, signaling near-by, rapid provisioning and potential alignment with district needs.
Technical Specifications & Requirements
- Product: HP Elite One 870 G9 All-in-One Desktop PC (68.6 cm screen)
- Warranty: 5-year OEM onsite coverage
- Software: Windows 11 Pro preloaded; MS Office 2024 Professional preloaded
- Delivery scope: Quantity adjustments permitted up to 25% during contract execution; delivery period linked to last delivery order date
- Special clause: Preference to local supplier in Gautam Buddha Nagar; alignment with district procurement
- Standards/Certifications: Not specified in BOQ; emphasis on OEM warranty and genuine software preloads
Terms, Conditions & Eligibility
- Warranty: 5-year OEM onsite mandatory
- Software: Genuine Windows 11 Pro and MS Office 2024 Professional preloads required
- Quantity/Delivery: Option clause allows up to 25% variation; delivery timing follows original schedule
- Local preference: Prioritizes suppliers from Gautam Buddha Nagar
- Documentation: Standard bidder documents (GST, PAN, etc.) typically required; OEM authorization may be needed for brand-specific supply
Key Specifications
-
Product name: HP Elite One 870 G9 All-in-One Desktop PC
-
Display: 68.6 cm (27-inch) likely integrated panel
-
Warranty: 5-year OEM onsite
-
Software: Windows 11 Pro preloaded; MS Office 2024 Professional preloaded
-
Delivery: Option to increase quantity up to 25% during contract; delivery period calculated from original delivery date
-
Eligibility: Local Gautam Buddha Nagar supplier preferred
Terms & Conditions
-
5-year OEM onsite warranty is mandatory
-
Windows 11 Pro and MS Office 2024 Professional preloads required
-
Local supplier preference for Gautam Buddha Nagar district
-
Quantity may vary up to 25% with corresponding delivery time adjustments
Important Clauses
Payment Terms
Not specified in provided data; standard practice may include milestone/On receipt of goods; bidders should confirm in bid response
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time computed as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in provided data; bidders should seek clarity during bid submission
Bidder Eligibility
-
Eligible bidder with proven experience in supplying HP/All-in-One PCs
-
Authorized HP OEM/Distributorship for Gautam Buddha Nagar region
-
Financial capability to handle procurement without default
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HP Elite One 870 G9 68.6 cm (27) All-in-One Desktop PC
Authority Records
PLANNING DEPARTMENTDIRECTORATE OF ECONOMICS AND STATISTICS
BID & GeM Expert Consultancy
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Bid Preparation
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Documents 3
GeM-Bidding-8691143.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Historical Data
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar desktop PC supply
4
Financial statements (last 2-3 years)
5
EMD/Security deposit as applicable
6
Technical bid documents confirming HP Elite One 870 G9 specifications
7
OEM authorization or authorised dealership proof for HP products
8
MS Office 2024 Professional and Windows 11 Pro preloaded compliance certificates
9
Any district-level/local vendor registration proof (if applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for HP Elite One 870 G9 tender in Gautam Buddha Nagar 2025?
Bidders must submit standard documents (GST, PAN, experience certificates, financials) along with OEM authorization for HP, and confirm Windows 11 Pro and MS Office 2024 Professional preloads. Ensure 5-year on-site warranty and demonstrate local supplier capability in Gautam Buddha Nagar. Delivery terms align with the option clause up to 25% quantity variance.
What documents are required for UP electronics procurement 2025 bid?
Submit GST certificate, PAN, 2-3 years of financial statements, HP OEM authorization, experience certificates for similar PCs, and technical bid detailing HP Elite One 870 G9 specifications. Include warranty, software preload confirmation, and district locality proof if requested.
What are the warranty and software requirements for this UP tender?
The bid mandates a 5-year OEM onsite warranty and preloaded Windows 11 Pro plus MS Office 2024 Professional. Suppliers must provide genuine licenses and OEM support. Ensure proof of HP OEM authorization and installation readiness for onsite service in Gautam Buddha Nagar.
When is delivery time adjusted under the option clause in UP tender?
Delivery time adjusts with up to 25% quantity variation; the new period equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days, and extended time may not exceed original delivery period.
What is the eligibility criteria for local supplier preference in this UP tender?
Bidders must demonstrate their status as a local supplier in Gautam Buddha Nagar; provide district registration or proof of local operations to qualify for local preference and faster delivery timelines.
What standards or certifications are explicitly required for HP PCs in this UP procurement?
Explicitly required are OEM warranty compliance and genuine preloaded software, with no other standards listed in the BOQ. Bidders should confirm OEM certification and software licensing documentation as part of bid submission.
How to verify authenticity of Windows 11 Pro and MS Office 2024 in bid response?
Provide vendor-issued licenses and OEM activation proof for Windows 11 Pro and MS Office 2024 Professional. Include license keys (masked in public documents) and OEM warranty terms to ensure software authenticity and compliance.
What are the delivery terms for quantity changes during contract in UP?
The purchaser may increase or decrease quantity up to 25% of bid quantity at contract award and during currency. Delivery time scales with the calculated extended period, ensuring minimum 30 days for added quantities.
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Documents 3
GeM-Bidding-8691143.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS