Scanning and Digitisation Service (Version 2) - 300; A4 and legal
National Commission For Protection Of Child Rights (ncpcr)
NEW DELHI, DELHI
Posted:
17 March 2025
Closed:
27 March 2025
GEM
GEM
Indian Institute Of Mass Communication Scanning and Digitisation Service Tender South Delhi 2026
Bid Publish Date
12-Mar-2026, 6:52 pm
Bid End Date
27-Mar-2026, 3:00 pm
Value
₹10,00,000
Location
Progress
Issue12-Mar-2026, 6:52 pm
Technical25-03-2026 11:25:46
AwardPending
Quantity
800000
Bid Type
Two Packet Bid
Key Highlights
- • Office of Service Provider must be located in Delhi (Consignee state).
- • Dedicated toll-free service number and escalation matrix required.
- • Minimum 40% of total manpower on payroll for at least 12 months.
- • Option clause allows 25% change in quantity or duration (pre and post contract).
- • Sub-contracting/assignment require prior written consent; joint liability remains with bidder.
- • Past experience evidence accepted in multiple formats (contracts, invoices, client certificates).
Categories
2
Tender Overview
Indian Institute Of Mass Communication (IIMC), under the Ministry of Information and Broadcasting, invites bids for Scanning and Digitisation Service (Version 2) – 300; A4 and legal formats, located in South Delhi, Delhi 110016. Estimated value is ₹1,000,000. The purchase focuses on converting physical documents to digital formats with processing for A4 and legal sizes. Key differentiators include a 25% optional quantity/duration adjustment and mandatory local service presence. Tender requires bidders to meet service and support norms and provide robust experience evidence.
Technical Specifications & Requirements
- Scope: Scanning and digitisation services; document handling for A4 and legal sizes; no BOQ items published.
- Estimated value: ₹1,000,000; no EMD amount disclosed.
- Service requirements: Office of service provider must be located in the state of consignee (Delhi); dedicated toll-free support; a documented escalation matrix for service providers.
- ** manpower rules**: at least 40% of required manpower on payroll for at least one year; verified by bidder documents.
- Past experience proof: multiple acceptable documents include contract copies with invoices, execution certificates, or client release notes.
- Delivery/Scope notes: No explicit delivery timeline provided; contract flexibility allows quantity/duration changes up to 25%.
- Compliance notes: Sub-contracting and assignment require prior written consent; bidder remains liable for performance.
Terms, Conditions & Eligibility
- EMD: amount not disclosed; bidders should prepare per terms (no explicit figure stated).
- Delivery timeline: not explicitly defined; contract may include standard delivery expectations per bid terms.
- Payment terms: not specified in the terms provided.
- Documents: must show service capability, payroll compliance, escalation matrix, and evidence of past experience as described.
- Liability: supplier remains jointly liable with any assignee or subcontractor.
- Office presence: service provider must have an operating office in Delhi (state of consignee).
- Support: dedicated toll-free number and escalation matrix mandatory.
- Variation clause: quantity/duration adjustments up to 25% at contract issue and pre-issue stages.
Key Specifications
-
Scanning and digitisation of physical documents
-
Supported formats: A4 and legal sizes
-
Estimated contract value: ₹1,000,000
-
Local service presence: office in Delhi
-
Dedicated toll-free service line and escalation matrix
-
40% payroll on bidder's own payroll for service staff for at least 1 year
-
Past project proof acceptable via contracts, invoices, or client certifications
Terms & Conditions
-
25% quantity/duration variation allowed; bid adjustments applicable at contract issue
-
Assignment/sub-contracting require prior written consent; joint liability retained
-
Delhi-based service office required; dedicated support lines and escalation matrix
Important Clauses
Payment Terms
Payment terms are not disclosed in provided data; bidders should seek clarification during bid submission.
Delivery Schedule
No explicit delivery timeline; contract may define delivery milestones as per bid terms.
Penalties/Liquidated Damages
No LD or penalty details stated; bidders should verify during clarification stage.
Bidder Eligibility
-
Must have Delhi-based service capability with an in-house workforce
-
Demonstrable past experience in scanning/digitisation projects
-
Compliance with payroll requirement (40% in-house manpower)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanning and Digitisation Service (Version 2) - 300; A4 and legal
Authority Records
MINISTRY OF INFORMATION AND BROADCASTINGINDIAN INSTITUTE OF MASS COMMUNICATION
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 5
GeM-Bidding-9115519.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN)
3
Experience certificates from clients showing past projects
4
Contract copies and invoices or execution certificates as proof of past work
5
Financial statements demonstrating bidder's financial capacity
6
Technical bid documents and any OEM authorizations if applicable
7
Documentation for payroll composition (40% in-house manpower proof)
Corrigendum Updates
2 Updates
#1
17-Mar-2026 Update
#2
17-Mar-2026 Update
Extended Deadline
27-Mar-2026, 3:00 pm
Opening Date
27-Mar-2026, 3:30 pm
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | 3A INFO SYSTEMS Under PMA | 25-03-2026 11:25:46 | |
| 2 | CS DATAMATION RESEARCH SERVICES PRIVATE LIMITED Under PMA | 18-03-2026 20:59:28 | |
| 3 | DJ MEDIAPRINT & LOGISTICS LIMITED Under PMA | 20-03-2026 17:06:28 | |
| 4 | GURUKUL Under PMA | 23-03-2026 21:20:12 | |
| 5 | HANS INFOMATIC PRIVATE LIMITED Under PMA | 27-03-2026 12:13:53 | |
| 6 | I4 TECH SOLUTIONS PRIVATE LIMITED Under PMA | 27-03-2026 12:14:22 | |
| 7 | M/s Acme India Services Under PMA | 26-03-2026 20:01:58 | |
| 8 | MEVRICK SOLUTION PRIVATE LIMITED Under PMA | 27-03-2026 11:38:13 | |
| 9 | NEXARA SOFT PRIVATE LIMITED Under PMA | 23-03-2026 07:09:58 | |
| 10 | OMEGA ITES SOLUTIONS Under PMA | 23-03-2026 01:12:14 | |
| 11 | PATIO DIGITAL PRIVATE LIMITED Under PMA | 21-03-2026 17:39:01 | |
| 12 | Radhika Enterprises Under PMA | 26-03-2026 21:57:52 | |
| 13 | SAIKUMAR ENTERPRISES Under PMA | 26-03-2026 16:04:16 | |
| 14 | SANKHLA ENTERPRISES Under PMA | 20-03-2026 13:51:38 | |
| 15 | SCA DATABASE SOLUTION PRIVATE LIMITED Under PMA | 25-03-2026 10:12:47 | |
| 16 | SHIVANK GLOBAL VENTURES LLP Under PMA | 23-03-2026 16:43:47 | |
| 17 | SHOPSKY STORE PRIVATE LIMITED Under PMA | 26-03-2026 21:57:15 | |
| 18 | SHRI GOPAL GAUTAM ENTERPRISES Under PMA | 13-03-2026 10:56:04 | |
| 19 | SOFTAGE INFORMATION TECHNOLOGY LTD. Under PMA | 19-03-2026 15:53:23 | |
| 20 | TROUBLE SOLUTIONS TECHNO PRIVATE LIMITED Under PMA | 13-03-2026 02:13:33 | |
| 21 | VIR SOFTECH PRIVATE LIMITED Under PMA | 27-03-2026 13:35:28 |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for scanning and digitisation tender in South Delhi 2026?
Bidders should submit GSTIN, PAN, experience certificates, and financials along with technical documentation. Ensure Delhi-based service capability, 40% payroll on payroll, and evidence of past projects. Clarify EMD amount and delivery expectations during bid clarification. Verify 25% variation clause applicability before final submission.
What documents are required for iimc digitisation tender submission in Delhi?
Required documents include GST certificate, PAN, experience certificates, contract/invoice proofs, client execution certificates, financial statements, and OEM authorizations if applicable. Also provide evidence of Delhi office presence and payroll composition for at least 12 months.
What are the technical requirements for A4 and legal scanning in this bid?
Technical scope covers scanning and digitisation of physical documents in A4 and legal sizes. While no BOQ items are listed, bidders should demonstrate capability to handle mixed document batches, digitisation accuracy, and secure storage formats per contract terms; confirm file formats and metadata standards during submission.
When is the delivery timeline for iimc scanning services in 2026?
The tender data does not specify exact delivery deadlines. Bidders should request delivery milestones during clarification and align with project start and acceptance criteria. Ensure readiness to scale with up to 25% variation in quantity or duration if awarded.
What are the payment terms for iimc scanning service contract in Delhi?
Payment terms are not disclosed in the data. Bidders should obtain terms during bid clarification. Prepare for standard government practices such as milestone-based payments or performance-linked payouts; ensure submission of all required financial documents with bid.
What past experience documents are acceptable for iimc tender in Delhi?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or third-party inspection notes. These should demonstrate successful scanning/digitisation work and contract values relevant to the current procurement.
What is the required payroll proportion for service staff in this tender?
Minimum 40% of the total required manpower must be on the bidder’s payroll for at least one year. Upload payroll-related documents during bid submission to verify compliance and stability of service staff.
What are the escalation and service support requirements for bidders?
Bidders must provide a dedicated toll-free service number and a formal escalation matrix with contact details. An in-state Delhi service office is mandatory to ensure timely support and response during contract execution.
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Documents 5
GeM-Bidding-9115519.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS