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Bharat Dynamics Limited Lubricant Oil ISOFLEX PDP 38 Tender Medak Telangana 2026

Bid Publish Date

24-Jan-2026, 9:55 am

Bid End Date

14-Feb-2026, 10:00 am

Value

₹4,74,172

Location

MEDAK , TELANGANA

Progress

Issue24-Jan-2026, 9:55 am
AwardPending
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Quantity

12

Bid Type

Two Packet Bid

Tender Overview

Bharat Dynamics Limited seeks to procure ISOFLEX PDP 38 OIL (LUBRICANT OIL) with RMB CODE 1.2 for the Department of Defence Production, located in Medak, Telangana. Estimated value is ₹474,172. Key ATC requires OEM authorization from M/s KLUBER, and delivery within one month from GeM contract. Vendors must upload the product data sheet, ensure GST invoicing to the consignee, and provide supplier documentation for vendor code creation. The procurement emphasizes OEM conformity, GST compliance, and on-site gate pass readiness, with clear verification against the data sheet. Unique aspect includes gate pass, vehicle documentation, and GST-related conditions for post-award invoicing. This tender targets suppliers capable of supplying ISOFLEX PDP 38 OIL to BDL on time and with proper OEM authorization.

Technical Specifications & Requirements

  • Product name: ISOFLEX PDP 38 OIL (RMB CODE 1.2)
  • OEM authorization: Authorization certificate from OEM M/s KLUBER required
  • Delivery timeline: within 1 month from GeM contract
  • Data sheet: Data Sheet of the product offered must be uploaded and matched against specifications
  • GST & invoicing: Invoice in consignee name with GSTIN; upload GST invoice scan and GST portal payment screenshot
  • Gate pass documents: Driving License, Pollution Under Control, RC, Vehicle Insurance for delivery
  • GST compliance: GST release by BDL after supplier invoice/debit note reflects in GST law timelines
  • Gate/Compliance: Security gate compliance proof and delivery-related proof at BDL premises
  • All terms are subject to conformance with Buyer Added ATC and data sheet alignment.

Terms, Conditions & Eligibility

  • EMD: not stated in available terms; otherwise check local GeM terms
  • GST documents: PAN card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Data sheet: must match technical parameters; non-conformance may lead to bid rejection
  • OEM authorization: required when using Authorized Distributors; provide OEM details
  • Invoicing: invoice in consignee name with GSTIN; GST upload and payment proof required
  • Delivery: items to be supplied within one month from GeM contract
  • Gate pass docs: Driving license, pollution certificate, RC, vehicle insurance for delivery
  • ATC compliance: upload signed compliance statement with company seal
  • GST release timing: GST released after vendor invoice reflects in GST records within prescribed timelines

Key Specifications

  • Product: ISOFLEX PDP 38 OIL

  • RMB CODE: 1.2

  • OEM: KLUBER authorization required

  • Delivery: within 1 month from GeM contract

  • Data Sheet: must match product specifications

  • GST invoicing: consignee name with GSTIN; GST portal payment screenshot

  • Gate Pass: DL, PUC, RC, Vehicle Insurance

Terms & Conditions

  • Delivery within 1 month from contract date

  • OEM authorization from KLUBER required

  • GST registration and invoice compliance to consignee

  • Data sheet must align with bid; potential rejection for mismatch

Important Clauses

Payment Terms

GST invoice to be released post-submission; payment proof via GST portal as per law

Delivery Schedule

Supply within 1 month from GeM contract; ensure on-time delivery to BDL premises

Penalties/Liquidated Damages

Not specified in provided ATC; follow standard GeM/BDL terms for delays if invoked

Bidder Eligibility

  • Authorized KLUBER OEM authorization required for supply

  • GST registered bidder with valid GSTIN and PAN

  • Ability to supply with data sheet conformance and timely delivery

Documents 4

GeM-Bidding-8881112.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST certificate

2

PAN card

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

Data Sheet of offered product

6

OEM Authorization certificate from M/s KLUBER

7

GSTIN registration

8

Gate pass related documents (Driving License, PUCC, RC, Insurance)

Frequently Asked Questions

Key insights about TELANGANA tender market

How to bid for the ISOFLEX PDP 38 oil tender in Medak?

Bidders must submit GSTIN, PAN, Cancelled Cheque, and EFT Mandate along with the Data Sheet. An OEM authorization from KLUBER is mandatory. Ensure GST-compliant invoicing to the consignee, and upload gate-pass documents and the supplier compliance statement signed with the company seal. Delivery within one month is required.

What documents are required for Bharat Dynamics Limited lubricant tender?

Required documents include PAN card, GSTIN, Cancelled Cheque, EFT Mandate, Data Sheet, OEM authorization from KLUBER, GST invoice copy, and vehicle delivery documents (DL, PUCC, RC, Insurance). Gate passes and GST compliance proofs must be provided to participate.

What are the technical specifications for ISOFLEX PDP 38 oil?

The tender specifies product name ISOFLEX PDP 38 OIL with RMB CODE 1.2. OEM authorization from KLUBER is mandatory, and the Data Sheet must match the offered product’s parameters. No further viscosity or grade data is provided in the record; bidders must ensure alignment with the Data Sheet.

When is the delivery deadline for this supplier contract in 2026?

Delivery must be completed within one month from the GeM contract date. Ensure logistics are arranged to meet the one-month timeline, with gate pass provisions and on-site verification at BDL premises in Medak, Telangana.

What is the GST requirement for invoicing in this tender?

Invoices must be raised in the consignee name with the consignee GSTIN. Upload scanned GST invoice and GST portal payment screenshot. GST release by BDL occurs after the invoice/debit note reflects in GST records as per applicable timelines.

What is the OEM requirement for submitting bids for KLUBER oil?

Bids must include an OEM authorization from M/s KLUBER specifying name, designation, address, email, and phone. If using an Authorized Distributor, provide the complete Authorization Form/Certificate to ensure eligibility and acceptance of the bid.