Indian Institute Of Mass Communication Vehicle Hiring Tender 2026 Local SUV Sedan Bus IIMC
Bid Publish Date
08-Sep-2026, 7:26 pm
Bid End Date
18-Sep-2026, 8:00 pm
EMD
₹25,000
Value
₹22,00,000
Location
Progress
Tender Overview
Indian Institute Of Mass Communication (IIMC), operating under the Ministry of Information and Broadcasting, invites bids for Vehicle Hiring Services on a per vehicle-day basis. Scope covers SUV/MUV, Sedan, and AC Bus options for local (IIMC location unspecified) use across 2024–2026 periods, with different mile-hour blocks (40Kms x 5Hrs; 80Kms x 10Hrs; 43–45 seater ACX buses). Estimated contract value is ₹22,00,000 and EMD ₹25,000. A key clause allows contract quantity/duration adjustment up to 50% at issuance or during execution. The buyer mandates a local service provider presence and dedicated support numbers. Past project proof and fleet ownership requirements are specified via flexible documentary proof rather than fixed contracts. The tender requires compliance with service-level obligations and fleet readiness to deploy within the stated local scope. Unique aspects include fleet ownership verification (10% owned by bidder) and payroll staffing at 10% for service personnel. This tender targets local vehicle-hire capability with multiple vehicle types and short-term bus options, under a government procurement framework with standard escalation and support expectations.
Technical Specifications & Requirements
- Vehicle categories: SUV/MUV, Sedan, AC Bus (ACX) for short-term and long-term local use across 2024–2026.
- Delivery/Dispatch scope: Local deployment with round trips and specified mileage-time blocks (e.g., 40Kms x 5Hrs; 80Kms x 10Hrs).
- Estimated value: ₹22,00,000; EMD: ₹25,000.
- BoM/ Fleet requirements: 10% of vehicles owned by bidder; 10% payroll manpower on bidder’s rolls for at least one year.
- Documentation proof: Past experience via contracts, invoices, execution certificates or client releases.
- Contract elasticity: 50% scope/quantity/duration variance allowed with consent; escalation matrices and toll-free service support required.
- Service commitment: Dedicated local service office and escalation framework.
- Compliance: Service provider to comply with local regulations and timely maintenance support.
Terms, Conditions & Eligibility
- EMD: ₹25,000; submission via online or bank draft as specified.
- Experience: Evidence acceptable via contract copies, client certificates, or invoices; satisfy past experience criteria.
- Delivery timeline: Local deployment for vehicles and buses as per contract scope; contingency for 50% variation.
- Payment terms: Not specified in data; bidders should expect standard government terms (to be clarified during bid).
- Office presence: Service provider must have an office in the consignee state with documentary proof.
- Support: Dedicated toll-free service number and escalation matrix required.
- Penalties: Not explicitly detailed; performance-based clauses implied per standard procurement terms.
- Documentation: GST, PAN, experience certificates, financial statements, EMD submission, OEM authorizations, and technical bid documents as applicable.
Key Specifications
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- Product/service: Vehicle Hiring Services on a per-vehicle-day basis for SUV/MUV, Sedan, and AC Bus (ACX) with local deployment for 2024, 2025, 2026
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- Estimated contract value: ₹22,00,000; EMD: ₹25,000
-
- Key fleet conditions: 10% owned vehicles by bidder; 10% of manpower on bidder payroll for at least one year
-
- Flexibility: 50% contract quantity/duration variation allowed at issuing and during execution
-
- Support expectations: Dedicated toll-free number and escalation matrix; local office in consignee state
-
- Documentation proof: Valid proofs accepted include contract copies, client execution certificates, invoices, or third-party release notes
Terms & Conditions
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EMD must be submitted as specified; amount ₹25,000
-
Contract scope allows up to 50% variation in quantity/duration
-
Bidder must maintain local office and escalation matrix
-
10% vehicles owned by bidder and 10% payroll manpower required
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Proof-of-experience can be contract/invoice-based documents
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Past-experience evidence must be verifiable from client or contract records
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government terms with interim payments post-delivery and acceptance per contract conditions
Delivery Schedule
Local vehicle deployment with round-trip and time-mileage blocks; 50% scope variation permitted at contract issue and any time with consent
Penalties/Liquidated Damages
Penalties not detailed in provided data; procurement typically enforces SLA-based penalties for delays or non-performance
Bidder Eligibility
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Must have local office in consignee state with verifiable address
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Must own or control at least 10% of the bid quantity vehicles
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Must maintain at least 10% payroll manpower for at least one year
Tender Data
Bid Details
Quantity
830
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2024, 2025, 2026; Local; Plain; 40Kms x 5Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - SUV/MUV; 2024, 2025, 2026; Local; Plain; 80Kms x 10Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2024, 2025, 2026; Local; Plain; 40Kms x 5Hrs; Round Trip , Vehicle Hiring Service - Per Vehicle-Day basis - Sedan; 2024, 2025, 2026; Local; Plain; 80Kms x 10Hrs; Round Trip , Bus Hiring Service - Short Term - Local; 43-45; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 43-45; A.C. Deluxe (ACX); 50 , Bus Hiring Service - Short Term - Local; 34-36; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 34-36; A.C. Deluxe (ACX); 50 , Bus Hiring Service - Short Term - Local; 25-27; A.C. Deluxe (ACX); 50 , Bus Hiring Service - Short Term - Local; 25-27; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 9-12; A.C. Deluxe (ACX); 80 , Bus Hiring Service - Short Term - Local; 9-12; A.C. Deluxe (ACX); 50
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
28
Delivery Details
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110067
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Amit Prahar | 110067,Aruna Asal Ali Marg | New Delhi | Delhi | 110067 | 200 | - | - |
Authority Records
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Documents 11
GeM-Bidding-9865861.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates from previous vehicle-hiring contracts
Financial Statements (latest auditor-certified)
EMD submission proof (online transfer or DD)
Technical Bid Documents
OEM Authorizations (where applicable)
Proof of fleet ownership (10% owned vehicles) and payroll documentation (10% workforce)
Frequently Asked Questions
How to bid for the IIMC vehicle hiring tender in India 2026?
To bid, ensure local office proof, fleet ownership (10%), and payroll verification. Prepare EMD of ₹25,000 and detailed past-experience documents (contracts/invoices). Submit GST, PAN, financials, and OEM authorizations as part of the technical bid; confirm 50% scope flexibility during final award.
What documents are required for IIMC vehicle hire submission in 2026?
Submit GST certificate, PAN card, latest financial statements, experience certificates, contract copies or client execution notes, EMD proof of ₹25,000, technical bid, and OEM authorizations where applicable. Include fleet-ownership proof and payroll documents for verification by IIMC.
What are the technical vehicle categories for IIMC tender 2024–2026?
Categories include SUV/MUV, Sedan, and AC bus (ACX) for local, short-term and long-term use. Specific mile-hour blocks include 40Kms x 5Hrs and 80Kms x 10Hrs with round trips. Bidders must demonstrate capability to deploy these vehicle types locally across 2024–2026.
What is the EMD amount for the IIMC vehicle tender 2026?
The Earnest Money Deposit is ₹25,000. Submit via online payment or bank draft as per tender rules. EMD acts as bid security and is returned post-bid evaluation subject to tender terms and potential contract award.
What is the contract quantity variation allowed in IIMC tender?
The buyer clause permits up to 50% increase or decrease in contract quantity or duration at the time of contract issue and during execution, with the service provider’s consent and adherence to updated terms.
What are the eligibility criteria for local fleet in IIMC transport tender?
Eligibility includes maintaining a local office in the consignee state, owning at least 10% of bid fleet, and ensuring 10% of manpower on the bidder’s payroll for at least one year, supported by relevant documents.