Hindustan Petroleum Corporation Ltd Portable Partial Discharge Detector & Portable Ultrasound Lubrication Device Tender India 2026

Tender Overview

Hindustan Petroleum Corporation Ltd (HPCL) invites bidders for the supply of portable diagnostic instruments, specifically Portable Partial Discharge Detectors and Portable Ultrasound Lubrication Devices, with scope limited to the supply of goods. The procurement involves a flexible quantity framework under an option clause allowing up to 25% quantity variation at contracted rates. The terms require specific vendor-code preparatory documents and post-supply documentation (invoices, test certificates, warranty). Although the BOQ lists 0 items, the purchase intent centers on essential diagnostic equipment for maintenance and monitoring. Location details are not provided in the tender, but HPCL procurement is implied across its facilities in India, with a focus on reliability, compliance, and traceable quality documentation.

Technical Specifications & Requirements

• Product categories: Portable Partial Discharge Detector, Portable Ultrasound Lubrication Device
• Scope: Only supply of goods; bid price must include all cost components
• Delivery timing: Not specified; option clause allows up to 25% quantity variation during contract and extended delivery period calculation
• Documentation for PQC and supply: Form – X, PQC Summary IV-A & IV-B; NIL deviation to techno-commercial terms; Land border & Not Banned declarations
• Commercial notes: GST handling as per actuals or applicable rates; supplier invoice to be in consignee name with consignee GSTIN; GST advisory is vendor responsibility
• At least basic adherence to financial/technical PQC and annexure I & II requirements; notional emphasis on compliance and verification
• ATC requirements include: GSTIN, PAN, cancelled cheque, EFT mandate; TPI and warranty certificates; test certificates and IRN

Terms & Eligibility

• Quantity adjustments: up to 25% at bid/contract delivery; extended delivery time based on ratio of increased to original quantity
• GST interpretation: bidder bears GST calculations; reimbursement cap follows actuals or lower rate
• Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate; invoice in consignee name with GSTIN; NIL techno-commercial deviations
• Documentation to accompany bids: PQC forms, annexures I & II, Form X; land-border and ban declarations; and required PQC summaries
• Post-supply: hard/soft copies of VIT slip, invoice, warranty certificate, test certificates, and IRN; original IRN and warranty documentation
• General caveat: option rights reserved by purchaser; delivery commenced from last delivery order date; minimum 30-day extension if necessary