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Highways Department Tamil Nadu Multifunction Machine MFM (V2) PAC Only Tender 2025

Bid Publish Date

26-Dec-2025, 3:29 pm

Bid End Date

05-Jan-2026, 4:00 pm

Location

ARIYALUR , TAMIL NADU
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Progress

Issue26-Dec-2025, 3:29 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

MACHINE

Tender Overview

The procurement is issued by the Highways Department, Tamil Nadu for a Multifunction Machine MFM (V2) PAC Only. No BOQ items are listed and the estimated value is not disclosed. The tender targets a single, integrated printing/scanning/copier solution with ISO 24734 speed benchmarks and duplex functionality. The scope emphasizes generic printing capabilities, paper handling, and connectivity. A key differentiator is the option to adjust quantity by up to 25% during contract execution, with delivery timing linked to the last delivery order date. This tender requires compliance with the purchaser’s option clause and related delivery calculations. The procurement sits within the Tamil Nadu government’s mobility and infrastructure program, targeting reliable office-wide MFM deployment.

Technical Specifications & Requirements

  • Product category: Multifunction Machine MFM (V2) PAC Only
  • Print technology: Generic printing, with specifications aligned to ISO/IEC 24734 performance
  • Print speed (A4 mono): per ISO/IEC 24734 (PPM) — documented benchmarks to be met
  • Print speed (A4 color): per ISO/IEC 24734 (PPM) — documented benchmarks to be met
  • Print speed (A3 mono): per ISO/IEC 24734 (PPM) — documented benchmarks to be met
  • Print speed (A3 color): per ISO/IEC 24734 (PPM) — documented benchmarks to be met
  • Auto duplexing: supported (2-sided printing/copier)
  • Paper handling: Original Document Feeder Type for scanning/copying; number of main paper trays specified in BOQ
  • Connectivity: standard network and compatible interfaces
  • Additional context: no BOQ items provided; vendors should plan for standard MFM features and ensure ISI/ISO compliance where applicable

Terms, Conditions & Eligibility

  • Quantity flex 25%: Purchaser may increase/decrease order quantity up to 25% at contract placement and during currency at contracted rates
  • Delivery period rule: starts from last date of original delivery order; extended time formula: (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period
  • Compliance: bidders must adhere to option clause and related delivery calculations
  • Notes: All terms must be carefully followed to avoid contract penalties or ambiguities

Key Specifications

  • Product/service: Multifunction Machine MFM (V2) PAC Only

  • Categories: Printing, Scanning, Copying, Paper Handling

  • Print speeds: ISO/IEC 24734 benchmarks for A4 mono/color and A3 mono/color

  • Duplex: Auto duplexing (2-sided printing/copying)

  • Paper handling: Original Document Feeder Type; number of main paper trays

  • Connectivity: Standard network/connectivity specification

  • Standards: ISO/IEC 24734 related performance metrics

  • Delivery terms: Option clause allows up to 25% quantity variation

  • BOQ: Not provided; bidders must assume standard MFMs with common industry specs

Terms & Conditions

  • 25% quantity variation allowed by purchaser

  • Delivery period based on last delivery order date with formula

  • Adherence to option clause and delivery calculations required

Important Clauses

Payment Terms

Not specified in available data; ensure to verify in final tender document

Delivery Schedule

Delivery period linked to last date of original order; extended time calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in provided data; bidders should confirm LD terms during bid submission

Bidder Eligibility

  • Experience in supplying or servicing multifunction printers MFMs

  • Financial capability to handle procurement and possible 25% quantity variation

  • Compliance with government procurement terms and PAC-only specification adherence

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Machine MFM (V2) (Q2) ( PAC Only )

Authority Records

HIGHWAYS AND MINOR PORTS DEPARTMENT

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Documents 4

GeM-Bidding-8764730.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Number of Main Paper Tray 2
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar MFMs/printing devices

4

Financial statements or turnover evidence

5

EMD/Security deposit documents (as applicable)

6

Technical bid documents and compliance statements

7

OEM authorizations or dealer registrations (if required)

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for the MFM PAC tender in Tamil Nadu 2025?

Bidders should review the Highways Department procurement notice, submit the technical bid with OEM authorization, GST and PAN, and provide financial statements. Ensure you meet the 25% quantity variation condition and demonstrate ISO/IEC 24734 performance benchmarks for A4/A3 printing. Prepare delivery readiness plans.

What documents are required for the Tamil Nadu MFM bid 2025?

Essential documents include GST certificate, PAN card, experience certificates for MFMs, financial statements, EMD documents if applicable, OEM authorizations, and technical compliance statements. Ensure submission aligns with buyer terms and PAC-only category prerequisites.

What are the technical specifications for the MFM V2 in this tender?

Specifications cover print speeds per ISO/IEC 24734 for A4/A3 in mono/color, auto duplexing, original document feeder for scanning, number of main paper trays, and standard connectivity. Although BOQ is not provided, ensure device meets ISO/IEC benchmarks and PAC-only requirement.

When is the delivery timeline for quantity variations under this tender?

Delivery timelines start from the last date of the original delivery order. If quantity increases, the extended time is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend to the original period.

What standards and certifications are expected for this Tamil Nadu MFM bid?

Bidders should demonstrate ISO/IEC 24734 compatible performance and comply with PAC-only procurement norms. OEM authorizations and device compliance certificates may be required; verify exact standards in the tender documents prior to submission.

How does the 25% quantity flex affect pricing in the Tamil Nadu tender?

The purchaser may adjust quantity by up to 25% at contract award and during contract currency at contracted rates. Submit pricing that accommodates possible variations, and include contingencies for the extended delivery period if orders scale.

What is the eligibility criterion for experience in this MFM procurement in Tamil Nadu?

Eligible bidders should demonstrate prior experience supplying MFMs or similar printing devices to government bodies, plus relevant financial stability. Include project references, OEM authorization, and compliance with government procurement procedures for PAC-only tenders in Tamil Nadu.

What about warranty and after-sales support for the MFM PAC tender?

Warranty and AMC requirements should be confirmed in the final tender documents. Expect standard manufacturer warranty, with service support continuity and spare parts availability; bidders should outline response times and maintenance terms to meet Tamil Nadu government expectations.

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