GEM

Directorate Of Welfare Of Plain Tribes And Backward Classes Assam Security Equipment Tender 2025

Q: How to bid for Kamrup Assam IT hardware tender in 2025

Bidders must submit GST, PAN, and financials along with EMD ₹40,000. Provide OEM authorizations and OS details, plus technical compliance certificates. Ensure factory pre-loaded OS and AVRs in UPS, with IS/IEC compatibility where applicable. Follow delivery terms per contract and submit the technical bid with all required documents.

Q: What documents are required for Assam welfare IT hardware bid

Submit GST certificate, PAN, 3+ years of relevant experience certificates, financial statements, EMD receipt of ₹40,000, OEM authorization letters, technical bid demonstrating OS and hardware specifics, and any ISI/ISO certifications if applicable to the hardware categories.

Q: What are the technical specifications for UPS with AVR in this tender

UPS must be Line Interactive with AVR, include AVR voltage regulation, THD performance metrics, and on-site OEM warranty. Ensure compatibility with 220-240V AC input and specified battery backup time; include detailed battery warranty terms from delivery date.

Q: When is the delivery window for Assam IT hardware contract

Delivery timelines start from the date of order placement, with an option clause allowing up to 25% quantity variation. If extended, the additional time equals (additional quantity/original quantity) × original delivery period, minimum 30 days.

Q: What are the warranty requirements for devices in this procurement

Devices require on-site OEM warranty, with the battery warranty specified from date of delivery. Ensure clear warranty durations for desktops, laptops, and MFM, and include terms for accessory components under OEM coverage.

Q: What standards or certifications are required for the IT hardware

OEM-authorized devices with factory pre-loaded OS and IS/IEC compliance where applicable. Batteries and UPS should meet appropriate electrical safety and performance standards; include any required BIS/ISI/ISO certifications for critical components.

Q: How to verify eligibility for the Assam welfare IT equipment tender

Confirm eligibility by presenting prior government IT hardware supply experience, valid GST/PAN, financials, and OEM authorizations. Ensure EMD submission of ₹40,000 and readiness to meet delivery extensions and quantity variation terms.

Q: What is the EMD amount and payment method for this bid

EMD is **₹40,000**. Submit via Demand Draft or online payment as per tender terms. Ensure EMD is valid through the bid submission and contract award process; attach EMD receipt in the bid package.

Bid Publish Date

30-Dec-2025, 4:44 pm

Bid End Date

20-Jan-2026, 2:00 pm

EMD

₹40,000

Location

KAMRUP , ASSAM

Progress

Issue30-Dec-2025, 4:44 pm

AwardPending

Explore all 4 tabs to view complete tender details

Quantity

Key Highlights

• OEM authorization and factory pre-loaded OS requirements clearly stated
• Line Interactive UPS with AVR (V2) with specified battery warranty
• Warranty terms include on-site OEM coverage and battery warranty from delivery date
• Delivery quantity may vary up to 25% with extended delivery timelines as per option clause
• EMD amount precisely ₹40,000; payment terms to be defined in contract
• Printing/scanning specs include ISO/IEC 24734 speeds and 2-sided duplex features

Categories 5

LAPTOP UPS ATM MACHINE MICRO CONTROLLER

Tender Overview

The Directorate Of Welfare Of Plain Tribes And Backward Classes (Assam) in Kamrup, Assam invites bids for multiple IT hardware categories including Entry and Mid Level Desktop Computers, Line Interactive UPS with AVR (V2), Multifunction Machines (MFM) and High End Laptop/Notebook (V2). The procurement scope encompasses desktop units with factory pre-loaded OS, UPS with AVR, and MFM systems, targeting public sector deployment within Assam. Estimated value is not disclosed; EMD is ₹40,000. Bidders should note the option clause for quantity variation up to 25% and adjustable delivery timelines depending on contract quantity, with a minimum 30-day extension framework. This tender emphasizes standards-compliant IT hardware suitable for government use and may require OEM authorizations and warranty commitments. The location is Kamrup, Assam 781001, highlighting state-level government procurement priorities for digital infrastructure support.

Technical Specifications & Requirements

Categories: Desktop Computers, Line Interactive UPS with AVR (V2), Multifunction Machines (MFM) (V2), High End Laptop/Notebook (Q2)
OS: Factory pre-loaded operating system by desktop OEM
Storage/Memory: RAM size as specified; SSD/HDD capacity as per item; display size in cm; monitor availability
Warranty: On-site OEM warranty for devices; battery warranty from delivery date
UPS: Minimum guaranteed battery backup time, AVR voltage regulation, THD, and 2-sided duplex printing capability for MFM
Print/Scan: Printing speed per ISO/IEC 24734 for various formats; original document feeder and paper tray counts
Connectivity: Required connectivity options and printer/scanner capabilities; standard printing and paper handling features
Packaging/Specifications: Ensure IS/IEC standards alignment and OEM-specific certifications where applicable
Delivery/Installation: Delivery terms aligned with option clause and extended timelines where applicable

Terms, Conditions & Eligibility

EMD: ₹40,000 (BT/online or demand draft as applicable)
Delivery: Delivery period commences per contract orders with 30+ day extensions as per option clause
Payment: Terms to be detailed in contract; ensure alignment with government norms
Experience/Turnover: Prior experience in supplying government IT hardware is expected; turnover thresholds to be clarified in tender terms
Documents: GST, PAN, experience certificates, financial statements, OEM authorizations, technical compliance certificates, EMD submission
Penalties/Warranty: On-site OEM warranty commitments; battery warranty from delivery; LD clauses may apply for delays
Quantity Variations: Up to 25% increase/decrease in bid quantity; extended delivery period rules apply
Other: Bidder must comply with Buyer Added Terms and ATC; OEM authorization where required

Key Specifications

Desktop Computers capable of running factory pre-loaded OS with specified RAM/SSD/HDD
Line Interactive UPS with AVR (V2) including AVR voltage regulation and THD specifications
Multifunction Machines (MFM) with original document feeder, multiple paper trays, duplex capability
High End Laptop/Notebook (Q2) with display size and performance specs
Warranty: On-site OEM warranty for devices; battery warranty from date of delivery
Printing/Scanning: ISO/IEC 24734 speeds for A4/A3, mono and color; auto duplexing
Connectivity: Required ports and network capabilities as per device category

Terms & Conditions

EMD amount and submission method; delivery and extension rules
Quantity variation up to 25% and related delivery extensions
OEM authorization and factory pre-loaded OS compliance

Important Clauses

Payment Terms

Detailed government payment terms to be specified; follow EMD and contract terms

Delivery Schedule

Delivery commences from contract order dates with possible 30+ day extensions for variations

Penalties/Liquidated Damages

Penalties or LD clauses may apply for delays or non-compliance per contract terms

Bidder Eligibility

Proven track record in supplying government IT hardware
Compliance with OEM authorization requirements
Financial stability demonstrated via market turnover documentation

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Technical Specifications 6 Items

Item #1 Details

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Category	Specification	Requirement
PROCESSOR	Description of Stores	Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR	Computer Type	Mid Level
PROCESSOR	Processor Number	AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher
OPERATING SYSTEM	Factory Pre-loaded Operating System by Desktop OEM	Window 11 Professional
MEMORY (RAM)	RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System)	16, 32 Or higher
STORAGE	Type of Storage Installed with the System	NVMe-SSD
STORAGE	SSD - Storage Capacity (in GB)	512, 1024, 2048 Or higher
STORAGE	HDD - Storage Capacity (in GB)	0 as SSD only Installed Or higher
Monitor	Availibility of Monitor	Yes as per IS 13252 (Part 1)
Monitor	Screen Size (in CMs)	58.1 - 63 (22.87" - 24.8")
WARRANTY	On Site OEM Warranty (in Year)	3, 4, 5 Or higher

Item #2 Details

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Category	Specification	Requirement
GENERIC	Rating (in KVA)	1.0, 1.5, 2.0, 3 Or higher
GENERIC	Technology	MOSFET-PWM
GENERIC	Inverter Efficiency (%)	70% or better Or higher
GENERIC	Minimum Guaranteed Battery Backup time (Minutes) on Full Load	30, 60, 90, 120, 180, 240 Or higher
GENERIC	Warranty for Line Interactive UPS	3 Years, 4 Years, 5 Years Or higher
Battery/Backup Bank	Warranty for the battery from the date of delivery	2 Years Or higher
FEATURES	Rated Output (Volt) with Total Harmonic Distortion (%)	Single Phase Sinewave 230v AC 50Hz with Total Harmonic Distortion as <3% Or higher
FEATURES	Variation in AVR output in AC mode (AVR Voltage regulation)	230 Volts +/-9%

Item #3 Details

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Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Colour Or higher
Printing	Print Paper Size	A4 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #4 Details

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Category	Specification	Requirement
Processor	Base Processor Number	For Higher Processor Or higher
Processor	Higher Processor Number	AMD Ryzen 7 7730U, AMD Ryzen 7 PRO 7730U, AMD Ryzen 7 7735U, AMD Ryzen 7 PRO 7735U, AMD Ryzen 7 8840U, AMD Ryzen 7 8840HS, AMD Ryzen 7 7840U, AMD Ryzen 7 PRO 7840U, AMD Ryzen 7 7840HS, AMD Ryzen 7 PRO 7840HS, AMD Ryzen 9 7940HS, AMD Ryzen 9 PRO 7940HS Or higher
Operating System	Operating System (Factory Pre-Loaded)	Window 11 Home
Memory	RAM Size (GB)	16, 32 Or higher
Display	Display Size (in cm) - Diagonal	35.56 to 38.07 (14 In to 14.99 In)
Storage	Capacity of Storage Drive (in GB)	1024

Item #5 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	Not Applicable Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	1
Connectivity	Connectivity	USB Port, Ethernet Port, Wi-Fi

Item #6 Details

View Catalog

Category	Specification	Requirement
Generic	Description of Stores	Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic	Print Technology	Laser
Generic	Type of Printing	Monochrome (Black), Colour Or higher
Printing	Print Paper Size	A4, A3 and Legal
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM)	21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM)	11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM)	Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing	Auto Duplexing Printing/Coping (2-sided Feature)	Yes Or higher
PAPER HANDLING	Original Document Feeder Type (For Scanning and Copying)	Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING	Number of Main Paper Tray	2
Connectivity	Connectivity	USB Port, Ethernet Port

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Historical Data

Required Documents

GST registration certificate

Permanent Account Number (PAN) card

Experience certificates from similar government IT hardware supply

Financial statements / annual turnover documents

EMD submission receipt (₹40,000) via DD or online payment

Technical bid documents showing OEM authorizations and OS details

OEM/xOEM authorization letters (where required)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Kamrup Assam IT hardware tender in 2025

Bidders must submit GST, PAN, and financials along with EMD ₹40,000. Provide OEM authorizations and OS details, plus technical compliance certificates. Ensure factory pre-loaded OS and AVRs in UPS, with IS/IEC compatibility where applicable. Follow delivery terms per contract and submit the technical bid with all required documents.

What documents are required for Assam welfare IT hardware bid

Submit GST certificate, PAN, 3+ years of relevant experience certificates, financial statements, EMD receipt of ₹40,000, OEM authorization letters, technical bid demonstrating OS and hardware specifics, and any ISI/ISO certifications if applicable to the hardware categories.

What are the technical specifications for UPS with AVR in this tender

UPS must be Line Interactive with AVR, include AVR voltage regulation, THD performance metrics, and on-site OEM warranty. Ensure compatibility with 220-240V AC input and specified battery backup time; include detailed battery warranty terms from delivery date.

When is the delivery window for Assam IT hardware contract

Delivery timelines start from the date of order placement, with an option clause allowing up to 25% quantity variation. If extended, the additional time equals (additional quantity/original quantity) × original delivery period, minimum 30 days.

What are the warranty requirements for devices in this procurement

Devices require on-site OEM warranty, with the battery warranty specified from date of delivery. Ensure clear warranty durations for desktops, laptops, and MFM, and include terms for accessory components under OEM coverage.

What standards or certifications are required for the IT hardware

OEM-authorized devices with factory pre-loaded OS and IS/IEC compliance where applicable. Batteries and UPS should meet appropriate electrical safety and performance standards; include any required BIS/ISI/ISO certifications for critical components.

How to verify eligibility for the Assam welfare IT equipment tender

Confirm eligibility by presenting prior government IT hardware supply experience, valid GST/PAN, financials, and OEM authorizations. Ensure EMD submission of ₹40,000 and readiness to meet delivery extensions and quantity variation terms.

What is the EMD amount and payment method for this bid

EMD is ₹40,000. Submit via Demand Draft or online payment as per tender terms. Ensure EMD is valid through the bid submission and contract award process; attach EMD receipt in the bid package.

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Historical Analysis

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Documents 10

GeM-Bidding-8775995.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

CATALOG-Specification-5

CATALOG Specification

CATALOG-Specification-6

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Directorate Of Welfare Of Plain Tribes And Backward Classes Assam Security Equipment Tender 2025

Key Highlights

Categories 5

Tender Overview

Technical Specifications & Requirements

Terms, Conditions & Eligibility

Key Specifications

Terms & Conditions

Important Clauses

Payment Terms

Delivery Schedule

Penalties/Liquidated Damages

Bidder Eligibility

Past Similar Tenders (Historical Results)

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Entry and Mid Level Desktop Computer,Line Interactive UPS with AVR (V2),Multifunction Machine MFM (

Technical Specifications 6 Items

Item #1 Details

Item #2 Details

Item #3 Details

Item #4 Details

Item #5 Details

Item #6 Details

🤖 AI-Powered Bidder Prediction

Required Documents

Frequently Asked Questions

Explore More Opportunities

Unlock Tender Documents

Documents 10

GeM-Bidding-8775995.pdf

Other Documents

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

Buyer uploaded ATC document

GEM General Terms and Conditions Document

Documents

Unlock All Documents

GeM-Bidding-8775995.pdf

Other Documents

CATALOG-Specification-1

CATALOG-Specification-2

CATALOG-Specification-3

CATALOG-Specification-4

CATALOG-Specification-5

CATALOG-Specification-6

Buyer uploaded ATC document

GEM General Terms and Conditions Document

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