Indian Army Department Of Military Affairs Spare Parts Tender 2026 - 25% Quantity Option Clause & Pre-Bid Sample Display
Progress
Key Highlights
- • Mandatory option clause allowing up to 25% quantity variation at contract award and during contract execution
- • Pre-bid ATC requires display of spare parts sample at consignee location
- • Delivery extension calculation uses (increased quantity/original quantity) × original delivery period with minimum 30 days
- • No specified product specifications or standards in the available data; emphasizes process and demonstration requirements
- • 11-item BOQ with unspecified quantities; potential for flexible scoping
- • No explicit EMD amount or estimated contract value disclosed
Tender Overview
The procurement is issued by the central Indian Army under the Department Of Military Affairs. The exact product category and location are not disclosed in the available data. The tender includes an 11-item BOQ with unspecified quantities, and an option clause allowing up to 25% quantity variation at contract award and during the contract period. A notable differentiator is the vendor’s obligation to display a sample of spares at the consignee site during the pre-bid meeting. The opportunity is positioned within military logistics and spare parts supply, requiring strict adherence to contract delivery and option‑clause dynamics. Unique terms include extended delivery time calculations and minimum 30-day increments when increasing quantity, subject to original delivery period. This tender requires bidders to align with this flexible procurement framework and prepare for sample demonstrations at the consignee location.
Technical Specifications & Requirements
- 11 BOQ items exist, but no specific quantities or product names are provided in the data.
- Option clause permits up to 25% increase/decrease of bid quantity at contract award and during contract currency.
- Delivery timeline is calculated as: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended time rules apply.
- Pre-bid meeting requires vendor to display a spare-parts sample at the consignee location.
- No explicit product standards or IS/ISO requirements are listed in the provided data.
- This tender appears to be a spare-parts supply/maintenance type with dynamic quantity handling and on-site pre-bid demonstrations.
Terms, Conditions & Eligibility
- Option clause allows quantity variation up to 25% at contract placement and during the contract.
- Delivery period adjustments follow the formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Sample spare parts display required at consignee location during pre-bid meeting per ATC clause.
- EMD, estimated value, and exact delivery location are not disclosed in the provided data.
- bidders must comply with the option-based delivery schedule and pre-bid demonstration requirements.
Key Specifications
-
Total BOQ items: 11
-
Quantity details: Not disclosed in data
-
Option clause: Up to 25% quantity variation
-
Delivery time: Calculated as (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
Pre-bid demonstration: Vendor shall display spare parts sample at consignee location
Terms & Conditions
-
Quantity variation allowed up to 25% at contract and during currency
-
Delivery period extension follows specific formula with a 30-day minimum
-
Sample spare parts demonstration required at consignee during pre-bid meeting
Important Clauses
Payment Terms
Not specified in data; typical tenders require payment within 30-90 days after acceptance
Delivery Schedule
Delivery periods linked to quantity adjustments with minimum 30 days; schedule driven by original vs increased quantities
Penalties/Liquidated Damages
Not specified in data; usually applicable for late delivery or non-conformance in similar tenders
Bidder Eligibility
-
Experience in supplying spare parts or maintenance services for defense or large-scale procurement
-
Demonstrated ability to comply with on-site pre-bid demonstrations
-
Financial stability via audited statements and GST/PAN compliance
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | M/S TEZPUR CANVAS & AUTO SPARES Under PMA | - | 16-08-2026 18:49:53 | |
| 2 | M/s. Shakti Enterprise A.T. Road Natun Bazar Nagaon Assam. Under PMA | - | 17-08-2026 19:59:07 | |
| 3 | R K EARTHMOVER PRIVATE LIMITED Under PMA | - | 17-08-2026 17:54:26 | |
| 4 | SHREE PAVAN SUPPLY CORPORATION Under PMA | - | 14-08-2026 18:20:51 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S TEZPUR CANVAS & AUTO SPARES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : T021841,TE26673,TE24744,TE25499,TH340825,J781060,A810085,9106414,TD21843,NKHITACHI01,NKHITACHI02 | |
| L2 | SHREE PAVAN SUPPLY CORPORATION (MSE)( MSE Social Category:General ) Under PMA | Item Categories : T021841,TE26673,TE24744,TE25499,TH340825,J781060,A810085,9106414,TD21843,NKHITACHI01,NKHITACHI02 | |
| L3 | M/s. Shakti Enterprise A.T. Road Natun Bazar Nagaon Assam. Under PMA | Item Categories : T021841,TE26673,TE24744,TE25499,TH340825,J781060,A810085,9106414,TD21843,NKHITACHI01,NKHITACHI02 |
Tender Data
Bid Details
Quantity
22
Category
T021841
Bid Type
Two Packet Bid
Bid Validity
15 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
T021841 , TE26673 , TE24744 , TE25499 , TH340825 , J781060 , A810085 , 9106414 , TD21843 , NKHITACHI01 , NKHITACHI02
Pre-Bid & Qualification
Pre-Bid Date
13-08-2026 09:00:00
Pre-Bid Venue
Pre bid is mandatory for all vendors to show spares sample at consignee location 189 Fd Wksp Coy Solmara, Assam
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sonitpur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Sonitpur | Sonitpur | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9727906.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
11 Items Sign in to view GEM price trends Sign in for GEM prices
T021841
Piston Assy
TE26673
Seal Kit TVR Motor
TE24744
Flange
TE25499
Accelator Cable
TH340825
Bolt
J781060
Bolt
A810085
Seal Kit
9106414
Track Adjuster Assy With Spring
TD21843
Track Adjuster Assy Without Spring
NKHITACHI01
Solenoid Switch
NKHITACHI02
Brush Carrier Assy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | T021841 | Piston Assy | 2 | nos | sahoo@189 | 15 | |
| 2 | TE26673 | Seal Kit TVR Motor | 1 | nos | sahoo@189 | 15 | |
| 3 | TE24744 | Flange | 2 | nos | sahoo@189 | 15 | |
| 4 | TE25499 | Accelator Cable | 1 | nos | sahoo@189 | 15 | |
| 5 | TH340825 | Bolt | 8 | nos | sahoo@189 | 15 | |
| 6 | J781060 | Bolt | 3 | nos | sahoo@189 | 15 | |
| 7 | A810085 | Seal Kit | 1 | nos | sahoo@189 | 15 | |
| 8 | 9106414 | Track Adjuster Assy With Spring | 1 | nos | sahoo@189 | 15 | |
| 9 | TD21843 | Track Adjuster Assy Without Spring | 1 | nos | sahoo@189 | 15 | |
| 10 | NKHITACHI01 | Solenoid Switch | 1 | nos | sahoo@189 | 15 | |
| 11 | NKHITACHI02 | Brush Carrier Assy | 1 | nos | sahoo@189 | 15 |
Categories
17
Required Documents
GST registration certificate
Permanent Account Number (PAN)
Experience certificates for similar spare-parts/procurement supply
Financial statements (latest audited or stitched_fs)
EMD/Security deposit documentation (as applicable by tender rules)
Technical bid documents and compliance statements
OEM authorizations or franchising agreements (if OEM-specified products are involved)
Any provided pre-bid meeting documentation or sample demonstration plans
Company profile and contact details
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid in the Indian Army spare parts tender in 2026
Bidders should prepare the standard bid documents, including GST, PAN, financial statements, and experience certificates. Ensure OEM authorizations if required, and submit Technical bid with compliance statements. Review the ATC for the 25% quantity variation clause and the pre-bid spare parts display requirement at the consignee location.
What documents are required for the Indian Army procurement in 2026
Necessary documents include GST certificate, PAN, audited financial statements, experience certificates for similar work, EMD submission, technical bid, OEM authorizations if applicable, and company profile. Prepare pre-bid meeting proof if required and ensure bidder eligibility criteria are met for defense procurement.
What are the key delivery terms for this Army tender 2026
Delivery is governed by a 25% quantity variation clause. The delivery period uses the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. Ensure scheduling aligns to original delivery timelines and updated orders during contract currency.
How does the 25% quantity variation work in this tender
The purchaser may increase or decrease the ordered quantity by up to 25% at contract placement and during currency at contracted rates. Delivery time adjusts based on the specified formula, with a floor of 30 days, ensuring flexible supply to meet demand shifts.
What is required for the pre-bid spare parts demonstration
Vendors must display spare parts samples at the consignee location during the pre-bid meeting. Prepare the sample kits, ensure parts are compliant with potential standards, and bring verification data to support conformance during demonstration.
Are there any specific standards or certifications mentioned
The available tender data does not specify exact standards or certifications. Bidders should rely on standard defense procurement practices, ensuring compliance with general quality and safety norms and be prepared to supply OEM authorizations if required by the buyer.
When is the bid submission deadline for this Army tender
The specific submission deadline is not disclosed in the provided data. Bidders should monitor the official portal for updates and ensure timely submission of GST, PAN, EMD, financials, and technical bid as per the buyer’s terms and ATC requirements.
What documents prove eligibility for this defense tender
Eligibility depends on prior experience in defense-like supply or spare parts procurement, financial stability via audited statements, GST registration, PAN, and potential OEM authorizations. Demonstrating ability to perform pre-bid site demonstrations strengthens eligibility.