Indian Army Department of Military Affairs Refilling of Coolant Gas and Cooling System Servicing Tender 2026
Progress
Tender Overview
Organization: Indian Army, Department Of Military Affairs. Procurement focus: Refilling of coolant gas, replacement of outdoor fans, trays, cooling coils, plus servicing charges including labour. Scope and quantity details: 5 items listed in the BOQ with unspecified quantities and units, and an Estimated Value not disclosed. Location: India (national scope implied). Key differentiator: ATC-enabled option clause allowing ±25% variation in quantity during and after contract, with delivery timing adjustments based on a calculated formula. This Tender targets maintenance and refurbishment of cooling/heating equipment within military facilities and emphasizes flexible delivery windows tied to original/extended periods.
Technical Specifications & Requirements
- Product/Service names: Refilling of coolant gas; Replacement of outdoor fans; Replacement of trays; Replacement of cooling coils; Servicing charges including labour.
- Quantity/Value: 5 BOQ items; exact quantities and unit measures not disclosed; EMD/Estimated Value: Not specified in data.
- Standards/Certifications: Not specified in tender data; ATC document referenced for bidder guidelines.
- Delivery/Installation: Delivery period tied to original delivery order; option clause may extend time based on calculated formula, minimum 30 days; extended delivery time rules defined.
- Experience/Capability: Not explicitly stated; bidders must comply with option clause and ATC terms.
Terms, Conditions & Eligibility
- EMD and Payments: Specific EMD amount not disclosed; payments governed by standard procurement terms subject to ATC.
- Delivery Timeline: Delivery period commences from last date of original delivery order; extension rules apply under option clause.
- Documents: ATC document uploaded; bidders should review for submission guidelines.
- Liability/Penalties: No explicit LDs listed; option clause indicates potential quantity and delivery adjustments.
- Amendments: Purchaser reserves right to modify quantities up to 25% both pre- and mid-contract.
- Eligibility: Compliance with ATC terms; specific eligibility criteria are referenced in the ATC attachment.
Key Specifications
-
Product/service names: Refilling of coolant gas; Replacement of outdoor fan; Replacement of tray; Replacement of cooling coils; Servicing charge incl labour
-
Quantities: 5 items in BOQ; exact quantities not disclosed
-
EMD/Estimated value: Not disclosed in available data
-
Standards/certifications: Not specified in data; refer to ATC for exact requirements
-
Delivery/Installation: Delivery period starts from last date of original delivery order; option clause allows ±25% quantity change with adjusted delivery time
Terms & Conditions
-
Option clause allows quantity adjustments up to 25% during and after contract
-
Delivery period aligns with original order date; extended timelines follow a calculated formula
-
ATC document governs bidder submission and compliance
Important Clauses
Payment Terms
Payment terms to be governed by ATC; exact percentages and milestones not disclosed in data
Delivery Schedule
Delivery begins from last date of original delivery order; extended delivery time based on (Increased quantity ÷ Original quantity) × Original delivery period with a minimum 30 days
Penalties/Liquidated Damages
No explicit LD details in provided data; penalties likely defined in ATC
Bidder Eligibility
-
Compliance with Buyer Added ATC terms and Conditions
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Ability to handle coolant gas refilling and cooling system components
-
Submission of required ISO/industry certifications and OEM authorizations per ATC
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SUNSHINE INDUSTRIES(MSE,MII) Under PMA Winner | ₹23,800 | Item Categories : Refilling of Coolant Gas,Replacement of Outdoor Fan,Replacement of Tray,Replacement of Cooling Coil |
| L2 | PRIME INTERNATIONAL (MII) Under PMA | ₹23,900 | Item Categories : Refilling of Coolant Gas,Replacement of Outdoor Fan,Replacement of Tray,Replacement of Cooling Coil |
| L3 | PRAGATI INDUSTRIES (MSE,MII) Under PMA | ₹23,960 | Item Categories : Refilling of Coolant Gas,Replacement of Outdoor Fan,Replacement of Tray,Replacement of Cooling Coil |
🎉 L1 Winner
SUNSHINE INDUSTRIES(MSE,MII) Under PMA
Final Price: ₹23,800
Tender Data
Bid Details
Quantity
10
Category
Refilling of Coolant Gas
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Refilling of Coolant Gas , Replacement of Outdoor Fan , Replacement of Tray , Replacement of Cooling Coils , Servicing Charge incl Labour
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
AMBALA
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | AMBALA | AMBALA | - | - | 2 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9749159.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Refilling of Coolant Gas
Refilling of Coolant Gas
Replacement of Outdoor Fan
Replacement of Outdoor Fan
Replacement of Tray
Replacement of Tray
Replacement of Cooling Coils
Replacement of Cooling Coils
Servicing Charge incl Labour
Servicing Charge incl Labour
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Refilling of Coolant Gas | Refilling of Coolant Gas | 2 | nos | [email protected] | 15 | |
| 2 | Replacement of Outdoor Fan | Replacement of Outdoor Fan | 2 | nos | [email protected] | 15 | |
| 3 | Replacement of Tray | Replacement of Tray | 2 | nos | [email protected] | 15 | |
| 4 | Replacement of Cooling Coils | Replacement of Cooling Coils | 2 | nos | [email protected] | 15 | |
| 5 | Servicing Charge incl Labour | Servicing Charge incl Labour | 2 | nos | [email protected] | 15 |
Categories
7
Required Documents
GST registration certificate
PAN card
Experience certificates for similar coolant gas/refilling and cooling system servicing
Financial statements or turnover proof
EMD/Security deposit details (as per ATC)
Technical bid documents and manufacturers authorizations (OEM, if applicable)
ATC document acknowledgment and compliance certificates
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for Indian Army coolant gas refilling tender 2026?
Bidders must review the ATC document, submit GST, PAN, experience certificates, financials, and EMD as specified. Ensure OEM authorizations if required, and comply with the option clause allowing +/-25% quantity changes with corresponding delivery adjustments.
What documents are required for the Indian Army cooling service tender 2026?
Submit GST registration, PAN, company financial statements, past project experience certificates for coolant refilling and cooling coil work, EMD details, technical bid, and OEM authorization if applicable, as per ATC attachments.
What is the delivery timeframe for the Indian Army cooling maintenance bid?
Delivery begins from the last date of the original delivery order; if quantity increases, the extended period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days.
Which standards or certifications are required for this tender in India?
Standards are not explicitly listed in the data; bidders must review the ATC document for required certifications and OEM approvals, and adhere to any IS/Industry standards mentioned within the ATC.
What is the scope of work in this Indian Army tender 2026?
Scope includes refilling coolant gas, replacing outdoor fans and trays, replacing cooling coils, and providing servicing charges including labour for cooling systems at Army facilities, as per BOQ items and ATC guidance.
When is the submission deadline and how to submit for this bid?
Submission timing is governed by ATC; bidders must submit all mandatory documents, certifications, and bid proposal per ATC instructions, ensuring compliance with the 25% quantity option and delivery terms.