Police Department Kerala Public Announcement System Tender Thiruvananthapuram 100 W AMP ISI/AAA/TRTL Compliant 2026
Bid Publish Date
07-Oct-2026, 6:25 pm
Bid End Date
17-Oct-2026, 7:00 pm
EMD
₹23,000
Value
₹23,00,000
Location
Progress
Key Highlights
- • Exact EMD amount: ₹23,000 via Demand Draft payable to Inspector General of Police (SCRB) at Thiruvananthapuram
- • Minimum amplifier specification: 100 W RMS output with THD controlled and ≤ 2 dB output regulation
- • Delivery/option clause: ±25% quantity variation at contracted rates with defined extended delivery timing
- • Service center requirement: functional state-wide service center for carry-in warranty or establishment within 30 days post award
- • Submission condition: hard copy of DD to be delivered within 5 days of bid end date
- • No BOQ items listed; emphasis on integrated PA system capability and installation readiness
- • Target location: Thiruvananthapuram, Kerala under Police Department Home Department Kerala
- • Bid terms require ATC compliance and OEM authorizations as part of bid submission
Tender Overview
The Police Department of Kerala, under the Home Department Kerala, seeks an integrated Public Announcement System for the city of Thiruvananthapuram, Kerala 695001. Estimated value is ₹2,300,000 with an EMD of ₹23,000. The scope centers on a PA system with a minimum 100 W RMS amplifier output and performance benchmarks. The tender includes an option clause allowing a ±25% quantity variation at contracted rates, with delivery timelines adjusted accordingly. A mandatory service center in the state is required if carry-in warranty applies, or establishment within 30 days of award. This procurement emphasizes on-site support and compliance with the stated amplifier performance criteria.
Technical Specifications & Requirements
- Product category: Integrated Public Announcement System (PA system) with amplifier specified to deliver minimum 100 W RMS output power and THD performance.
- Amplifier performance: Output regulation ≤ 2 dB from no-load to full-load, ensuring stable sound levels across zones.
- Warranty/Service: State-wide service center availability for carry-in warranty; if not existing, establishment within 30 days of award; payment contingent on documentary proof of service center.
- Submission specifics: EMD in the form of Account Payee DD in favor of Inspector General of Police (SCRB) payable at Thiruvananthapuram; hard copy to accompany bid within 5 days of bid end/opening.
- BOQ status: No separate BOQ items listed; focus on amplifier and system integration capabilities.
Terms, Conditions & Eligibility
- Quantity option: Purchaser may increase/decrease up to 25% during contract and currency, with time extensions calculated as described.
- Turnover evidence: Minimum average annual turnover required for last three years; must be supported by audited statements or CA certificate (as per bid document).
- EMD submission: ₹23,000 via DD; scanned copy uploaded; hard copy delivery within 5 days of bid end/opening.
- Delivery timeline: Delivery period linked to last date of original delivery order; extension rules apply as per option clause.
- Payment terms: Detailed terms tie to delivery and documentary evidence; ensure compliance with service center criteria and performance conditions.
- ATC/Documents: Compliance with ATC clauses; supplier must provide OEM authorizations and technical bid documents as required.
Key Specifications
-
- Product category: Integrated Public Announcement System (PA system)
-
- Amplifier: Minimum 100 W RMS output power with suitable THD performance
-
- Output regulation: ≤ 2 dB (no-load to full-load)
-
- Warranty/Service: Functional service center in the state; on-site warranty if applicable; 30-day establishment clause
-
- EMD: ₹23,000 via DD to Inspector General of Police (SCRB), Thiruvananthapuram
-
- Delivery: Option to increase up to 25%; delivery period linked to original order date
Terms & Conditions
-
EMD amount and DD payment details for submission
-
25% quantity variation rights at contract rates
-
State-wide service center requirement or 30-day establishment window
Important Clauses
Payment Terms
Payment to be released subject to delivery and documentary evidence of service center readiness; EMD must be submitted as DD payable to Inspector General of Police (SCRB), Thiruvananthapuram
Delivery Schedule
Delivery period starts from the last date of the original delivery order; option clause may extend delivery time proportionally with a minimum of 30 days
Penalties/Liquidated Damages
Penalty/LD clauses to be executed as per contract terms; specific LD rate not stated in available data
Bidder Eligibility
-
Minimum average annual turnover as per bid document; evidenced by audited statements or CA certificate
-
Demonstrated capability to supply integrated PA systems with 100 W RMS amplifiers
-
Proof of service center establishment in Kerala or clear plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
23
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
11
OEM Avg. Turnover
92
Past Performance
30 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Integrated PA System (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
62
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695004
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pradeep N Wales | 695004,State Crime Records Bureau, Pattom, Thiruvananthapuram | Thiruvananthapuram | Kerala | 695004 | 23 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9999980.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration
PAN card
Audited financial statements or CA certificate showing turnover for last three years
EMD DD receipt or scanned copy; hard copy to follow within 5 days
Technical bid documents
OEM authorization / manufacturer proof
Proof of service center establishment in Kerala or plan to establish within 30 days of award
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the PA system tender in Thiruvananthapuram Kerala 2026
Bidders should register with the Kerala Police procurement portal, submit the EMD of ₹23,000 via DD in favor of Inspector General of Police (SCRB), and provide service center proof in Kerala or a 30-day establishment plan. Include technical bid, OEM authorizations, turnover evidence, and GST/PAN documents.
What documents are required for Kerala PA system tender submission
Required documents include GST certificate, PAN card, last three years' audited financials or CA certificate, EMD DD copy, technical bid documents, OEM authorization, and proof of a functional or planned Kerala service center as per ATC terms.
What are the technical specifications for the PA amplifier in this tender
Amplifier must deliver a minimum 100 W RMS output with THD performance, and output regulation not exceeding 2 dB from no-load to full-load. These specs ensure consistent coverage and sound quality across deployment zones.
What are the delivery and quantity variation terms for this procurement
The purchaser may vary quantity by up to 25% at contracted rates. Delivery timing extends from the last date of the original delivery order, with proportional extension calculated as (Increase/Original) × Original delivery period, minimum 30 days.
What is the EMD amount and payment method for this Kerala PA bid
EMD is ₹23,000 via Demand Draft in favor of Inspector General of Police (SCRB) payable at Thiruvananthapuram. A scanned DD proof must be uploaded; hard copy must reach within 5 days of bid end date.
Are service centers required for this PA system procurement in Kerala
Yes. A functional state-wide service center is required for carry-in warranty; if not existing, bidder must establish one within 30 days of award and present documentary evidence before payment release.