Information Technology Department Delhi All in One PC, Multifunction Printer & Scanner Tender 2026
Bid Publish Date
16-Jan-2026, 3:38 pm
Bid End Date
05-Feb-2026, 4:00 pm
EMD
₹1,88,140
Value
₹37,62,802
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: explicit brand constraints not stated; ensure OEM authorizations per T&C
- • Technical certifications/standards: explicit ISO/IEC 24734 references for scanning speeds; OS preloaded certification
- • Unique conditions: 25% quantity flex, extended delivery period rules, dedicated service center requirement
- • Important eligibility criteria: EMD ₹188,140; service center in each consignee state; on-site warranty considerations
- • Warranty/AMC requirements: on-site warranty specified; service support line and regional centers
- • Penalties/Performance bonds: Liquidated damages not explicitly listed; penalties implied via delivery terms
- • Delivery/Installation requirements: delivery begins post order; extended delivery with 30+ days minimum
- • Key submission needs: GST, PAN, experience, financials, OEM authorization and technical compliance
Tender Overview
Information Technology Department Delhi invites bids for a bundle of IT hardware including All in One PC (V2), Multifunction Printer (Print, Scan, Copy) and Scanner (V3) for Central Delhi, with an estimated value of ₹3,762,802 and an EMD of ₹188,140. The scope covers devices with standard connectivity, preloaded OS, adequate RAM, storage and required printing capabilities. The procurement targets compliant, on-site or on-premise deployment with service support across the consignee location. The initiative emphasizes uniformity of equipment, warranty terms and post-sale service commitments. The tender highlights a flexible quantity clause up to 25% of bid quantity and extended delivery provisions, alongside mandatory service centers and dedicated support channels.
Technical Specifications & Requirements
- Device categories: All in One PC (V2), Multifunction Printer (Print, Scan, Copy), Scanner (V3)
- Key capabilities: preloaded operating system, printer/scanner integration, on-site/onsite warranty, document feeder, ADF, duplex printing, and standard connectivity
- Performance targets: minimum duty cycle, scan speeds (ISO/IEC 24734), optical resolution, paper handling trays, automatic duplexing, and document feeder capacity
- Interface and media: USB/HDMI, network connectivity, ADF trays, maximum scan size, and supported paper sizes
- Compliance cues: required certifications or standards not explicitly listed; ensure OS licensing and OEM support
- Warranty & service: on-site warranty option, dedicated service center availability, and post-sale support terms
- Delivery & installation: delivery timelines aligned with contract terms; option to increase quantity within 25%
Terms, Conditions & Eligibility
- EMD: ₹188,140; payment and submission terms per tender guidelines
- Delivery window: extension rules allow up to 30+ days if quantity varies; delivery begins after final order date
- Service obligations: dedicated support line and service center presence in the state of each consignee location
- Risk & compliance: adherence to safety standards for onsite work and insurance requirements per terms
- Documentation: certificates and documents as required in the bid document, ATC, and corrigenda
- Warranty: on-site warranty terms to be confirmed; ensure applicable warranty duration on delivery
- Option clause: quantity adjustments permitted up to 25% during contract currency
Key Specifications
-
All in One PC (V2): preloaded OS, minimum RAM, storage capacity, display size, ports, deployment readiness
-
Multifunction Printer: print speed (A4, monochrome/color), scanning speed, duplex capability, paper handling
-
Scanner (V3): scanning resolution, document feeder capacity, duplex scanning, max scan size
Terms & Conditions
-
EMD of ₹188,140 and 25% quantity variation allowed during contract
-
Dedicated service support channel and presence of service centers in consignee states
-
Delivery schedule tied to final order date with options for extension
Important Clauses
Payment Terms
Payment terms contingent on delivery milestones; subject to submission of required documents and acceptance criteria
Delivery Schedule
Delivery commencement from the last date of original delivery order; extended times for increased quantity subject to minimum 30 days
Penalties/Liquidated Damages
Penalties may apply for delays; specifics to be confirmed in contract and ATC
Bidder Eligibility
-
Proven experience in supplying IT hardware and peripherals
-
Financial stability evidenced by recent statements
-
Capability to establish or show existing service centers within consignee states
Tender Data
Bid Details
Quantity
40
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
150
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Scanner (V3) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 6
GeM-Bidding-8845716.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar IT hardware supplies
Financial statements demonstrating turnover and stability
EMD submission proof (DD/online payment receipt)
Technical bid documents and manufacturer/ OEM authorizations
On-site warranty and service capability documents
Any certificates or compliance documents requested in the ATC/Corrigendum
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-12400T, Intel Core i5-12500T, Intel Core i5 12600T, Intel Core i5-12400, Intel Core i5-12500, Intel Core i5-13400T, Intel Core i7 12700T, Intel Core i5-12600, Intel Core i5-13500T, Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, AMD Ryzen 5 5600G, AMD Ryzen 5 PRO 5650G, AMD Ryzen 5 8500GE, AMD Ryzen 5 PRO 8500GE, AMD Ryzen 5 8500G, AMD Ryzen 5 PRO 8500G, AMD Ryzen 5 8600GE, AMD Ryzen 5 PRO 8600GE, AMD Ryzen 5 8600G, AMD Ryzen 5 PRO 8600G, AMD Ryzen 7 5700GE, AMD Ryzen 7 PRO 5750GE, AMD Ryzen 7 5700G, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 8 |
| Storage | Type of Storage Installed with the System | NVMe SSD, SATA SSD |
| Storage | Storage Capacity (in GB) | 512, 1024 |
| Display | Display Size - Diagonal (in Inches) | 53.1 - 58 (20.91" - 22.83"), 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-HDMI, 1-DP, 1-USB 3.0 TYPE A, 1-USB TYPE C, 2-USB TYPE C, Universal Audio Jack, 1- RJ-45 (10/100/1000 Ethernet Port), 1- VGA, 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.1 Gen 1 TYPE A, 2-USB 3.0 TYPE A, 2-USB 3.1 Gen 2 TYPE A, 2-USB 3.1 Gen 1 TYPE A, 1-USB 3.1 Gen 1 TYPE C, 2-USB 3.1 Gen 1 TYPE C, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.2 Gen 2 TYPE C, 2- HDMI |
| Generic | Stand | Standard, Height Adjustable, Swivel and Pivot, Height Adjustable and Swivel and Pivot |
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for the All in One PC, printer and scanner tender in Delhi 2026?
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹188,140. Include OEM authorizations, technical compliance proofs, and service capability. Ensure on-site warranty terms and dedicated service line meet the tender ATC. Prepare to meet quantity flexibility up to 25% and delivery extension rules.
What documents are required for Delhi IT hardware tender submission 2026?
Required documents include GST certificate, PAN card, experience certificates for similar procurements, financial statements, EMD proof, technical bid documents, OEM authorization letters, and proof of service centers in consignee states. Ensure all certificates match bidder details and product categories.
What are the technical specifications for the All in One PC Delhi bid?
Specifications cover preloaded OS, RAM size, storage type and capacity, display size, ports, and device category alignment with V2. Ensure ISO/IEC compliant performance metrics and device compatibility with scanning and printing functions in a single ecosystem.
What is the EMD amount and payment terms for the Delhi procurement?
EMD is ₹188,140. Payments follow standard tender terms after delivery acceptance, subject to documentary evidence and compliance with contract milestones. Ensure EMD submission via DD or online as specified in tender instructions and ATC.
When is delivery expected after order for Delhi IT hardware tender 2026?
Delivery commences from the last date of the original delivery order. If quantity increases under the option clause, extended delivery time is calculated as (Increased quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What service center requirements apply for Delhi IT procurement 2026?
Bidder must have a functional service center in each consignee state for carry-in warranty or establish one within 30 days of award. Payment is released after submission of documentary evidence of the service center's existence and capability to support the contract.
What are the warranty expectations for the Delhi IT hardware bid 2026?
On-site warranty terms are required; ensure the contract specifies duration and service coverage. The bidder must provide a dedicated service line and qualified personnel for maintenance, with service center support in relevant states prior to contract signing.
Are there quantity adjustment provisions in the Delhi tender 2026?
Yes, the purchaser reserves the right to increase or decrease quantity up to 25% at contract placement and during currency, with delivery time adjustments as described in the option clause.