Directorate Of Purchase And Stores TEC Cooled TO-8 Headers & Beryllium Window Tender Indore Madhya Pradesh 2026
Bid Publish Date
18-Sep-2026, 7:04 pm
Bid End Date
10-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • Specialized equipment: TEC cooled TO-8 headers and TO-8 compatible Beryllium window
- • Delivery terms include GeM-specific packing details and OTP restrictions
- • DD/Bank Guarantee flexibility: DD payable at Indore acceptable as performance security
- • OEM warranty certificates required at delivery; 1-year warranty period
- • Must have established Installation, Commissioning, Training, Troubleshooting & Maintenance service network in India
- • GST registration with A & B forms required; GST/PAN documentation mandatory
- • Hard copy of security instrument to be delivered within 15 days of award
- • Invoices to be signed and uploaded on GeM portal prior to payment
Tender Overview
The Directorate Of Purchase And Stores under the Department Of Atomic Energy invites bids for the supply of TEC cooled TO-8 headers and TO-8 compatible Beryllium window, in Indore, Madhya Pradesh. The scope is strictly the supply of goods, with no installation services indicated. Key commercial terms include an option to submit a Demand Draft as Performance Security in place of a bank guarantee, payable at Indore, and a 1-year warranty from final acceptance. The ATC clauses emphasize timely delivery, proper invoicing, and inclusion of OEM warranty certificates. The tender underscores secure packaging with GeM contract identifiers and requires delivery of hard copies of security instruments within 15 days of award. Unique aspects center on specialized cryogenic components and OEM serviceability across India.
Technical Specifications & Requirements
- Scope: Only supply of TEC cooled TO-8 headers and TO-8 compatible Beryllium window components.
- Delivery terms: Packaging must include GeM contract number, consignee and consignor details; OTP delivery not accepted.
- Warranty: 1 year from final acceptance or post-installation, with OEM warranty certificates at delivery; service network for installation, commissioning, maintenance must exist in India.
- Certification/Docs: OEM certificates, installation/service capability proof, and location-specific service centers to be uploaded with bid.
- Payment security: DD in favor of Pay & Accounts Officer, RRCAT, Indore; hard copy to be delivered within 15 days; DD validity aligned to contract requirements.
- GST/PAN forms: GST registration with A & B forms required in the bid.
Terms, Conditions & Eligibility
- Scope of supply: Goods only; no installation charges included.
- EMD/PBG: EMD/Performance security as per ATC; DD accepted; must deliver hard copy within 15 days post-award.
- Warranty: 1-year warranty; OEM certificates to be submitted at delivery; regional service centers details to be uploaded.
- Delivery notes: Invoices must be phys ically signed and uploaded before contract expiry; hard copy to Pay & Accounts Officer, Indore.
- ATC compliance: All items conform to bid document annexures; packing must bear GeM contract details; OTP delivery rejected.
Key Specifications
-
Product category: TEC cooled TO-8 headers
-
Accessory: TO-8 compatible Beryllium window
-
Warranty: 1 year from final acceptance or after commissioning
-
Delivery packaging: GeM contract number, consignee, consignor, phone details
-
Certificate requirements: OEM warranty certificates, GST/PAN forms
-
Service network: Installation, commissioning, training, troubleshooting within India
-
Payment security: DD in favor of Pay & Accounts Officer, RRCAT, Indore; delivery of original BG/DD within 15 days
Terms & Conditions
-
DD or PBG-based performance security as per ATC; hard copy must reach within 15 days
-
1-year OEM warranty; ensure OEM certificates at delivery
-
GeM packaging and OTP delivery restrictions; phys signed invoice required
Important Clauses
Payment Terms
Performance security may be submitted as DD payable at Indore; hard copy to Pay & Accounts Officer, RRCAT within 15 days.
Delivery Schedule
Deliverables must be packaged with GeM contract details; OTP delivery not allowed; invoices uploaded prior to payment processing.
Penalties/Liquidated Damages
Not explicitly stated in data; implied adherence to GeM terms and timely delivery with warranty support.
Bidder Eligibility
-
Experience in supplying high-precision cryogenic components or BE window assemblies
-
Demonstrated ability to provide nationwide installation and after-sales support
-
Financial capability evidenced by audited statements or turnover suitable for large component supply
Tender Data
Bid Details
Quantity
20
Category
TEC cooled TO-8 headers
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
TEC cooled TO-8 headers , TO-8 compatible Beryllium window
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
17
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Indore
Delivery Pincodes
452013
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jayachandran M I | 452013,Indore Regional Purchase & Stores Unit (DPS/DAE) Raja Ramana Centre for Advanced Technology P.O. CAT, Indore 452013 | Indore | Madhya Pradesh | 452013 | 10 | 90 | - |
Authority Records
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Documents 5
GeM-Bidding-9901334.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Required Documents
GST registration certificate (A & B forms) to be furnished with bid
PAN card and relevant tax documents
Experience certificates for similar supply of electronic/cryogenic components
Financial statements or turnover details to establish financial capability
EMD/Performance security documents (DD or PBG) and payment instrument details
OEM authorization or authorizations for proposed TEC cooled TO-8 headers and Be window
Technical compliance certificates and installation/maintenance service capability
Hard copy of DD/Guarantee to be delivered to Pay & Accounts Officer, Indore
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for TEC cooled TO-8 headers tender in Indore?
Bidders must submit GST registration, PAN, experience certificates, financial statements, and OEM authorizations. Provide EMD or PBG as per ATC, with DD payable to Pay & Accounts Officer, RRCAT, Indore, and deliver hard copies within 15 days of contract award. Ensure GeM-compliant packaging and signed invoices on time.
What documents are required for Be window components bid in Indore
Required documents include GST with Form A&B, PAN, prior experience certificates for cryogenic components, financial statements, OEM authorization, technical compliance certificates, and service-network proof for installation/maintenance in India. Submit both online bids and hard copies of security instruments.
What are the warranty requirements for TO-8 headers procurement
A 1-year warranty from final acceptance or post-installation is mandatory. OEM warranty certificates must accompany delivery, and the vendor should maintain a nationwide service network for installation, commissioning, training, and preventive maintenance.
What is the payment security method for this Indore tender
Payment security can be a Demand Draft payable to Pay & Accounts Officer, RRCAT, Indore, with a requirement to deliver the original DD within 15 days after award. The DD can substitute for a PBG where permitted by GeM terms.
What are packaging requirements for GeM delivery in this tender
Packages must be clearly superscribed with GeM Contract Number, Consignee, Consignor, and contact details. OTP-based delivery is not acceptable, and the consignee must receive a physically signed invoice as part of payment processing.
What standards or certifications are required for the goods
OEM warranty certificates are mandatory; GST and PAN forms must be supplied; supplier should show capability for installation, commissioning, and after-sales service within India; no IS/IS0 standard specified in data but ensure OEM conformity.
How to ensure eligibility for supplying cryogenic TO-8 headers in Indore
Demonstrate prior supply of similar cryogenic components, show financial stability, provide OEM authorizations, and present a calibrated service network. Ensure compliance with GeM guidelines, timely invoicing, and delivery with proper packaging and documentation.
What is the delivery timeline for Indore GeM tender
The ATC requires delivery within the contractual period; while exact days are not stated, ensure timely submission of invoices and hard copies, and coordinate with Pay & Accounts Officer, RRCAT in Indore for scheduling and acceptance.