Uttar Pradesh Cooperative Sugar Factories Federation Limited Cummins 320 KVA DG Set Annual Maintenance & Kirloskar 180 KVA DG Set Annual Maintenance Bid 2026
Bid Publish Date
22-Jul-2026, 8:26 pm
Bid End Date
01-Aug-2026, 9:00 pm
Location
Progress
Quantity
4
Category
Cummins Make 320 KVA DG Set Annual Maintenance
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The procurement is issued by the Uttar Pradesh Cooperative Sugar Factories Federation Limited for annual maintenance of two diesel generator sets: Cummins 320 KVA and Kirloskar 180 KVA at BIJNOR, UP. The scope centers on DG set maintenance services and includes an option to increase ordered quantity by up to 25%, with delivery timelines linked to the original order. Bidders must demonstrate financial capability and prior maintenance experience to qualify. The tender emphasizes compliance with client-chosen delivery windows and contract rate stability during any quantity variation.
Technical Specifications & Requirements
- Product/service: DG set annual maintenance for Cummins 320 KVA and Kirloskar 180 KVA models.
- No explicit technical specs in BOQ; emphasis on service capability, on-site maintenance, spares management, and response times.
- Required credentials include documented turnover data and past project experience; bidders must provide evidence via audited statements or CA certificates.
- Experience validation may accept contract copies, client execution certificates, or third-party notes.
- The scope implies standard maintenance tasks: preventive servicing, parts replacement, and service reports consistent with industry best practices.
Terms, Conditions & Eligibility
- Option Clause: purchase authority may alter quantity by up to 25% during or after contract signing; extended delivery times calculated formulaicly with minimum 30 days.
- Turnover: minimum average annual turnover for last three years as per bid document; if company <3 years, turnover is calculated from completed years post-incorporation.
- Past Experience: submissions may include contract copies with invoices, client execution certificates, or equivalent proof.
- Certificates: failure to upload required documents may lead to rejection; ensure submission of all mandated compliance certificates.
Key Specifications
-
DG set maintenance for Cummins 320 KVA and Kirloskar 180 KVA
-
No explicit IS/ISO standard numbers stated in tender data
-
Estimated value and BOQ items not provided
-
Minimum 25% quantity variation permitted
-
On-site service, preventive maintenance, and spare parts management implied
-
Past experience proof acceptable via multiple document types
Terms & Conditions
-
Option clause allows ±25% quantity variation at contracted rates
-
Delivery timelines anchored to last date of original order with adjustments
-
Turnover requirement based on last 3 financial years or post-incorporation years
-
Past project experience can be proven by contracts, invoices, or client certificates
-
Mandatory certificates/documents; non-submission leads to rejection
Important Clauses
Payment Terms
Payment terms are not detailed in the provided data; bidders should expect standard government-like terms with milestone payments on delivery and service acceptance.
Delivery Schedule
Delivery period linked to the original delivery order; extended time calculated via (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD are not explicitly described; bidders should anticipate standard default remedies for late delivery or non-performance per tender terms.
Bidder Eligibility
-
Minimum average turnover as specified in the bid document for last 3 financial years
-
Evidence of past DG set maintenance experience or equivalent service experience
-
Compliance with submission of mandatory certificates and documents
-
Ability to supply spares for Cummins 320 KVA and Kirloskar 180 KVA sets
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Cummins Make 320 KVA DG Set Annual Maintenance , Kirloskar make 180 KVA DG Set Annual Maintenance
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
365
Delivery Locations
1
Delivery Cities
Bijnor
Delivery Pincodes
246763
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anurag Singh | 246763,KISAN SAHKARI CHINI MILLS LTD., Sneh Road Najibabad PIN CODE- 246763 GST NO - 09AAAAK1634P1ZD Contact no- 9411427852,6397805612 | Bijnor | Uttar Pradesh | 246763 | 3 | 365 | - |
Authority Records
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Documents 4
GeM-Bidding-9647836.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA/CMA turnover certificate for last 3 financial years
Past project experience proof (contract copies with invoices or client execution certificates)
OEM authorization or service partnership certificates (if applicable)
Technical bid documents and bid security/EMD proof
Quality certifications or standard compliance documents (if specified)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for DG set maintenance tender in Bijnor UP 2026?
Bidders should submit mandatory documents (GST, PAN, turnover proofs, past project experience) and technical bid along with any OEM authorizations. Ensure compliance with the option clause allowing up to 25% quantity variation and provide evidence of past DG maintenance experience.
What documents are required for UP Sugar Factories maintenance bid?
Required documents include GST certificate, PAN, audited turnover statements for 3 years, past project contracts or client certificates, OEM authorizations, and technical bid documents. Missing certificates may lead to bid rejection; ensure EMD proof if applicable.
What is the quantity variation policy for this tender in UP?
The purchaser may increase or decrease bid quantity up to 25% at contract placement and during the contract currency, at contracted rates. Delivery time extends based on an explicit calculation with a minimum of 30 days.
What experience proof is acceptable for DG set maintenance tender?
Acceptable proofs include contract copies with invoices and bidder self-certification, client execution certificates, or related documents like third-party inspection notes to demonstrate prior DG maintenance work.
Are there any explicit standards or certifications required for this bid?
The tender data does not specify exact standards; bidders should provide any relevant quality or compliance certificates. Maintain readiness to demonstrate maintenance capabilities for Cummins 320 KVA and Kirloskar 180 KVA sets.
When can quantity extensions occur during the contract term?
Extensions happen when the option clause is exercised; extended delivery time is calculated per the formula based on quantity increase relative to original quantity, with a 30-day minimum.
What is the focus of the UP cooperative sugar factory maintenance contract?
The contract focuses on annual maintenance services for two DG sets: Cummins 320 KVA and Kirloskar 180 KVA, including preventive maintenance, service reporting, and spare part management at BIJNOR, UP, under a flexible quantity framework.
What documents document past experience for this tender?
Past experience can be proven via contract copies with invoices, client execution certificates, or other supporting documents like third-party inspection notes, ensuring alignment with maintenance service scope.
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Documents 4
GeM-Bidding-9647836.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS