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GEM

Indian Army HP Cartridge & Office Supplies Tender India 2026 ISI/ISO Compliant Sample Based Supply

Bid Publish Date

23-Jan-2026, 1:26 pm

Bid End Date

02-Feb-2026, 2:00 pm

Location

BANGALORE , KARNATAKA
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Progress

RA
Issue23-Jan-2026, 1:26 pm
Reverse AuctionCompleted
AwardCompleted
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Quantity

8011

Category

HP Cartridge 831B Black as per sample

Bid Type

Two Packet Bid

Categories 26

FABRIC COATED PAPERS PRINTING SERVICES COPIER PAPER RESINS AND ROSINS PAPER MATERIALS AMMONIA ALUM PURE RAIN COAT ELECTRON TUBE SPOTTING SCOPE CENTRE TABLE CUSTOMIZED DECALS ENVELOPE BLANK FLASH CARDS PAPER RAW MATERIALS STAPLER ALUM NON FERRIC ALUM GOLD MEDAL OFFSET PRINTING ROSINS PAPER AND PRINTING SERVICES CALENDAR SUPPLY OF SYNTHETIC FABRIC STICKER PRINTING AND WRITING PAPER

Tender Overview

The Indian Army invites bids for the supply of a broad range of office consumables and printer-related items, including HP cartridges (831B series in multiple colors), latex printer heads, various paper products, tapes, boards, laminations, and related stationery as per the supplier sample list. The scope is strictly goods supply with no installation services, spanning 56 items in the BOQ. The contract contemplates a 25% quantity option at bid price and a structured advance sample process to validate contract compliance before bulk manufacturing. This procurement emphasizes sample-based compliance and material testing.

Technical Specifications & Requirements

  • No formal technical specifications are published; items are procured “as per sample.”
  • Notable process requirements include submission of a Material Test Certificate with each delivery lot and pre-bulk production approval of an advance sample within 5 days of contract award.
  • The buyer reserves sole acceptance based on lab test results and samples; deviations may trigger contract termination or modification.
  • Scope clause confirms “Only supply of Goods” with no service components; certificate uploads are mandatory to avoid rejection.
  • The option clause enables up to 25% quantity variation during contract execution, affecting delivery planning and pricing at contracted rates.

Terms, Conditions & Eligibility

  • 25% quantity increase/decrease allowed at contract award and during currency, with delivery time recalculated but not less than 30 days.
  • Delivery starts from the last date of the original delivery order; option exercise extends delivery period as per formula.
  • Only supply of goods; Bidder must upload required Certificates including Material Test Certificate and other documents specified in Bid/ATC/Corrigendum.
  • Advance samples must be approved within 5 days; delays shift delivery timelines with no LD for buyer-caused sample delays.
  • Non-conforming samples may lead to contract termination or rejection of bid.

Key Specifications

  • HP cartridges 831B Black, Cyan, Yellow, Magenta, Lt Cyan, and related Latex Printer Heads – per sample

  • Brown Sheet 120gsm DI Demy, Coated Paper 210GSM Roll White 50 x 50m

  • Copiers and stationery: A4 75 GSM Red, A3 75 GSM Red, Ledger Paper 80 GSM variants

  • Riso, Maplitho, and Transparencies: Master Rolls, FII Type HD inks, Chromoline film, Banner fabrics

  • Envelope sizes: 8.5 x 6 inch Top Open and 7 1/4 x 5 1/4 inch Side Open; Lamination rolls and Spiral bindings as per sample

Terms & Conditions

  • EMD: not explicitly stated in data; ensure bid includes applicable security if required

  • Delivery: 25% quantity variation permitted; delivery timeline recalculated using specified formula

  • Advance sample: 5 days for submission and buyer approval before bulk manufacturing

  • Certificates: Material Test Certificate required with supply; non-uploaded certificates may lead to rejection

Important Clauses

Payment Terms

Scope of supply limited to Goods; no installation. Payment terms to be as per contract with N/A specifics in data.

Delivery Schedule

Delivery starts from last date of original delivery order; option-driven time extension calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not explicitly detailed; deviations from approved samples may trigger contract termination or modification and LD arrangements as per standard procurement norms.

Bidder Eligibility

  • Experience in supplying office consumables and/or printer-related goods to government/defence entities

  • Demonstrated capability to supply diverse stationery items per sample specifications

  • Compliance with Material Test Certificate requirements and sample approval process

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

HP Cartridge 831B Black as per sample , HP Cartridge 831B Cyan as per sample , HP Cartridge 831B Yellow as per sample , HP Cartridge 831B Magenta as per sample , HP Cartridge 831B Lt Cyan as per sample , HP Cartridge 831B Optimizer as per sample , Latex Printer Head HP 831B Black and Cyan as per sample , Latex Printer Head HP 831B Yellow and Magenta as per sample , Latex Printer Head HP 831B Lt Magenta and Lt Cyan as per sample , Brown Sheet D I Demy Insheet 120gsm as per sample , Brown Tape 1 inch as per sample , Coated Paper 210GSM Roll White Size 50 x 50m as per sample , Chromoline Film as per sample , Copier Paper A4 75 GSM Red size 21 cm x 29.7 cm as per sample , Copier Paper Legal 75 GSM Red 297 mm x 420 mm as per sample , Copier Paper A3 75 GSM Red 297 mm x 210 mm as per sample , Cotton waste I Baniyan waste as per sample , De coating solution as per sample , File Board 600GSM as per sample , JK Excel Bond 100GSM A4 Paper as per sample , Lamination roll 200m x 330mm 25micas per sample , Ledger Paper D I Demy 80 GSM as per sample , Ledger Paper DFC 80 GSM as per sample , Maplitho DFC 80 GSM as per sample , Paste Maida as per sample , Radium sticker roll four colours each 2nos 20mtr as per sample , Riso Master Roll FII Type HD as per sample , Riso ink black FII Type HD as per sample , Riso ink Master Roll FII Type as per sample , Riso ink black FII Type as per sample , Riso ink blue FII Type as per sample , Screen with Frame as per sample , Sprial 14mmas per sample , Sprial 16mm as per sample , Sprial 18mm as per sample , Sprial 22mm as per sample , Sprial 24mm as per sample , Sprial 26mm as per sample , Spiral binding sheet blue as per sample , Straw board 3lbs as per sample , Stapler pin 23 I 10 as per sample , Stapler pin 23 I 13 as per sample , Stapler pin 23 I 15 as per sample , Stapler pin 23 I 17 as per sample , Stapler pin 23I 18 as per sample , Two way tape as per sample , Gwar Gum as per sample , Alum as per sample , Rosin fluid as per sample , Ivory sheet 300 GSM as per sample , S I A Latex Vinyl Matte of Size 50inch x 50m as per sample , Banner cloth white I plain fabric white of size 50 inch x50m as per sample , Lamination roll 40 Inch x 200mtr as per sample , Envelope white 8.5 inch x 6 inch Top open as per sample , Envelope white 7 1 I 4 inch x 5 1I4 Inch side open as per sample

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 5

GeM-Bidding-8833183.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 56 Items Sign in for GEM prices

#1

HP Cartridge 831B Black as per sample

HP Cartridge 831B Black as per sample

5 nos Delivery: 15 days
#2

HP Cartridge 831B Cyan as per sample

HP Cartridge 831B Cyan as per sample

5 nos Delivery: 15 days
#3

HP Cartridge 831B Yellow as per sample

HP Cartridge 831B Yellow as per sample

5 nos Delivery: 15 days
#4

HP Cartridge 831B Magenta as per sample

HP Cartridge 831B Magenta as per sample

5 nos Delivery: 15 days
#5

HP Cartridge 831B Lt Cyan as per sample

HP Cartridge 831B Lt Cyan as per sample

5 nos Delivery: 15 days
#6

HP Cartridge 831B Optimizer as per sample

HP Cartridge 831B Optimizer as per sample

3 nos Delivery: 15 days
#7

Latex Printer Head HP 831B Black and Cyan as per sample

Latex Printer Head HP 831B Black and Cyan as per sample

4 nos Delivery: 15 days
#8

Latex Printer Head HP 831B Yellow and Magenta as per sample

Latex Printer Head HP 831B Yellow and Magenta as per sample

4 nos Delivery: 15 days
#9

Latex Printer Head HP 831B Lt Magenta and Lt Cyan as per sample

Latex Printer Head HP 831B Lt Magenta and Lt Cyan as per sample

1 nos Delivery: 15 days
#10

Brown Sheet D I Demy Insheet 120gsm as per sample

Brown Sheet D I Demy Insheet 120gsm as per sample

200 nos Delivery: 15 days
#11

Brown Tape 1 inch as per sample

Brown Tape 1 inch as per sample

25 roll Delivery: 15 days
#12

Coated Paper 210GSM Roll White Size 50 x 50m as per sample

Coated Paper 210GSM Roll White Size 50 x 50m as per sample

2 roll Delivery: 15 days
#13

Chromoline Film as per sample

Chromoline Film as per sample

100 nos Delivery: 15 days
#14

Copier Paper A4 75 GSM Red size 21 cm x 29.7 cm as per sample

Copier Paper A4 75 GSM Red size 21 cm x 29.7 cm as per sample

200 ream Delivery: 15 days
#15

Copier Paper Legal 75 GSM Red 297 mm x 420 mm as per sample

Copier Paper Legal 75 GSM Red 297 mm x 420 mm as per sample

100 ream Delivery: 15 days
#16

Copier Paper A3 75 GSM Red 297 mm x 210 mm as per sample

Copier Paper A3 75 GSM Red 297 mm x 210 mm as per sample

250 ream Delivery: 15 days
#17

Cotton waste I Baniyan waste as per sample

Cotton waste I Baniyan waste as per sample

20 kgs Delivery: 15 days
#18

De coating solution as per sample

De coating solution as per sample

25 ltrs Delivery: 15 days
#19

File Board 600GSM as per sample

File Board 600GSM as per sample

2,500 nos Delivery: 15 days
#20

JK Excel Bond 100GSM A4 Paper as per sample

JK Excel Bond 100GSM A4 Paper as per sample

25 ream Delivery: 15 days
#21

Lamination roll 200m x 330mm 25micas per sample

Lamination roll 200m x 330mm 25micas per sample

20 roll Delivery: 15 days
#22

Ledger Paper D I Demy 80 GSM as per sample

Ledger Paper D I Demy 80 GSM as per sample

4 ream Delivery: 15 days
#23

Ledger Paper DFC 80 GSM as per sample

Ledger Paper DFC 80 GSM as per sample

4 ream Delivery: 15 days
#24

Ledger Paper D I Demy 80 GSM as per sample

Maplitho DI Demy 80 GSM as per sample

10 ream Delivery: 15 days
#25

Maplitho DFC 80 GSM as per sample

Maplitho DFC 80 GSM as per sample

8 ream Delivery: 15 days
#26

Paste Maida as per sample

Paste Maida as per sample

250 kgs Delivery: 15 days
#27

Radium sticker roll four colours each 2nos 20mtr as per sample

Radium sticker roll four colours each 2nos 20mtr as per sample

4 roll Delivery: 15 days
#28

Riso Master Roll FII Type HD as per sample

Riso Master Roll FII Type HD as per sample

15 roll Delivery: 15 days
#29

Riso ink black FII Type HD as per sample

Riso ink black FII Type HD as per sample

25 nos Delivery: 15 days
#30

Riso ink Master Roll FII Type as per sample

Riso ink Master Roll FII Type as per sample

10 roll Delivery: 15 days
#31

Riso ink black FII Type as per sample

Riso ink black FII Type as per sample

25 nos Delivery: 15 days
#32

Riso ink blue FII Type as per sample

Riso ink blue FII Type as per sample

5 nos Delivery: 15 days
#33

Screen with Frame as per sample

Screen with Frame as per sample

25 nos Delivery: 15 days
#34

Sprial 14mmas per sample

Sprial 14mmas per sample

3 kgs Delivery: 15 days
#35

Sprial 16mm as per sample

Sprial 16mm as per sample

3 kgs Delivery: 15 days
#36

Sprial 18mm as per sample

Sprial 18mm as per sample

3 kgs Delivery: 15 days
#37

Sprial 22mm as per sample

Sprial 22mm as per sample

3 kgs Delivery: 15 days
#38

Sprial 24mm as per sample

Sprial 24mm as per sample

3 kgs Delivery: 15 days
#39

Sprial 26mm as per sample

Sprial 26mm as per sample

3 kgs Delivery: 15 days
#40

Spiral binding sheet blue as per sample

Spiral binding sheet blue as per sample

3 pkt Delivery: 15 days
#41

Straw board 3lbs as per sample

Straw board 3lbs as per sample

1,500 nos Delivery: 15 days
#42

Stapler pin 23 I 10 as per sample

Stapler pin 23 I 10 as per sample

4 box Delivery: 15 days
#43

Stapler pin 23 I 13 as per sample

Stapler pin 23 I 13 as per sample

4 box Delivery: 15 days
#44

Stapler pin 23 I 15 as per sample

Stapler pin 23 I 15 as per sample

4 box Delivery: 15 days
#45

Stapler pin 23 I 17 as per sample

Stapler pin 23 I 17 as per sample

4 box Delivery: 15 days
#46

Stapler pin 23I 18 as per sample

Stapler pin 23I 18 as per sample

4 box Delivery: 15 days
#47

Two way tape as per sample

Two way tape as per sample

10 nos Delivery: 15 days
#48

Gwar Gum as per sample

Gwar Gum as per sample

25 kgs Delivery: 15 days
#49

Alum as per sample

Alum as per sample

20 kgs Delivery: 15 days
#50

Rosin fluid as per sample

Rosin fluid as per sample

15 nos Delivery: 15 days
#51

Ivory sheet 300 GSM as per sample

Ivory sheet 300 GSM as per sample

1,000 nos Delivery: 15 days
#52

S I A Latex Vinyl Matte of Size 50inch x 50m as per sample

S I A Latex Vinyl Matte of Size 50inch x 50m as per sample

5 roll Delivery: 15 days
#53

Banner cloth white I plain fabric white of size 50 inch x50m as per sample

Banner cloth white I plain fabric white of size 50 inch x50m as per sample

3 roll Delivery: 15 days
#54

Lamination roll 40 Inch x 200mtr as per sample

Lamination roll 40 Inch x 200mtr as per sample

3 roll Delivery: 15 days
#55

Envelope white 8.5 inch x 6 inch Top open as per sample

Envelope white 8.5 inch x 6 inch Top open as per sample

500 nos Delivery: 15 days
#56

Envelope white 7 1 I 4 inch x 5 1I4 Inch side open as per sample

Envelope white 7 1 I 4 inch x 5 1I4 Inch side open as per sample

1,000 nos Delivery: 15 days

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for prior supply of similar goods

4

Financial statements demonstrating timely liquidity

5

EMD/Security deposit documents (as applicable by tender)

6

Technical bid documents showing compliance with sample requirements

7

OEM authorizations (if applicable)

8

Material Test Certificate accompanying each supply lot

Reverse Auction Schedule

Completed

Start

08-Feb-2026, 3:00 pm

End

09-Feb-2026, 3:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
M/S RELIABLE OFFICE SUPPLIERS   Under PMA
-02-02-2026 10:48:19
2
R K ARMY STORES   Under PMA
-31-01-2026 14:35:34
3
SRI SAIRAM GENERAL STORES   Under PMA
-31-01-2026 17:09:16
4
stylfixx innovations   Under PMA
-30-01-2026 17:25:31

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1R K ARMY STORES(MSE,MII)   Under PMA Winner ₹15,06,102Item Categories : HP Cartridge 831B Black as per sample,HP Cartridge 831B Cyan as per sample,HP Cartridge 831B Yellow
L2SRI SAIRAM GENERAL STORES (MSE,MII)   Under PMA₹16,08,109Item Categories : HP Cartridge 831B Black as per sample,HP Cartridge 831B Cyan as per sample,HP Cartridge 831B Yellow
L3stylfixx innovations (MSE,MII)   Under PMA₹16,27,058Item Categories : HP Cartridge 831B Black as per sample,HP Cartridge 831B Cyan as per sample,HP Cartridge 831B Yellow

🎉 L1 Winner

R K ARMY STORES(MSE,MII)   Under PMA

Final Price: ₹15,06,102

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for Indian Army HP cartridges tender in India 2026?

Bidders must submit GST, PAN, experience certificates, financials, and EMD as required, plus technical documents showing compliance with sample-based approvals. Ensure Material Test Certificate accompanies each delivery lot and complete advance sample submission within 5 days of award. Follow the 25% quantity option guidelines in the terms.

What documents are required for the Indian Army office supplies tender 2026?

Required documents include GST registration, PAN, experience certificates for similar supplies, financial statements, EMD/Security deposit documents, technical bid documents, OEM authorizations if applicable, and Material Test Certificate with each supply batch per terms.

What standards or certifications are mandated for this procurement?

The tender specifies compliance with material testing and sample approval; ensure any standard certifications referenced in atc/corrigendum are uploaded. While ISI/ISO not stated, verify if the advanced sample and lab tests imply internal quality standards and conformity checks.

When is the advance sample required for the Indian Army tender?

An advance sample must be submitted within 5 days of contract award. The buyer will approve or request modifications within 5 days; delays in approval can shift the final delivery timeline, with no LD for buyer-caused delays.

What is the delivery variability allowed under the option clause?

The purchaser may adjust quantity by up to 25% at contract placement and during currency. Delivery time is recalculated using (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What items are included under the 56 BOQ line items for this tender?

The BOQ covers HP cartridges (831B series in multiple colors), Latex printer heads, various paper products, tapes, laminations, boards, banners, envelopes, and related stationery; items are to be supplied per sample specifications with no installation work.

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