Western Railway Data Entry Operator Hiring Rajkot Gujarat 2026 - 2 Years, EMD ₹91462, Est. Value ₹4573089.20
Progress
Key Highlights
- • Firm procurement of Data Entry Operator services across multiple depots (Hapa, Okha, Rajkot) in Rajkot, Gujarat
- • EMD amount specified: ₹91,462; estimated contract value: ₹4,573,089.20
- • 50% contract quantity/duration option clause for pre- and post-issuance adjustments
- • Multi-location deployment requiring coordinated scheduling and data integrity controls
- • No technical specifications or IS/ISO standards listed in data; plan to confirm during bidding
Tender Overview
Western Railway, under Indian Railways, seeks to hire Data Entry Operator services for Hapa, Okha and Rajkot Depot for a 2-year period. The project has an estimated value of ₹4,573,089.20 with an EMD of ₹91,462. Location is Rajkot, Gujarat 360001. This procurement targets timely data entry, accuracy, and on-site support across three depots, supported by a flexible scope clause. A key differentiator is the 50% option clause allowing quantity or duration adjustments up to 50% pre-issuance and post-issuance under specified conditions. The contract’s scale and multi-location requirement define logistics and personnel deployment.
Technical Specifications & Requirements
- Product/Service: Data entry operator services for railway depots
- Locations: Hapa, Okha, Rajkot Depot
- Duration: 2 years; extension possible under 50% clause
- Estimated value: ₹4,573,089.20; EMD: ₹91,462
- Tender type: Custom Bid for Services; no BOQ lines provided
- Delivery/availability: On-site data entry coverage across three depots; standard operating hours alignment with railway shifts
- Eligibility indicators: Experience in data entry for large organizations encouraged; no specific standard listed in data
Terms, Conditions & Eligibility
- EMD: ₹91,462 to be submitted with bid
- Option Clause: 50% up/down adjustment in quantity or duration; consent required for lumpsum scope changes
- Delivery terms: Depots require timely data entry with accuracy; deployment across three locations
- Payment terms: Not specified in tender data; bidders should anticipate standard government payment cycles
- Documents: GST, PAN, prior experience evidence, financials, and technical bid components likely required
- Warranty/penalties: Not detailed; monitor for LD or performance-based penalties in final contract
- Other conditions: Lumpsum service adaptation allowed with consent; no BOQ items to constrain scope
Key Specifications
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Data entry operator services for three railway depots
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Locations: Hapa, Okha, Rajkot Depot (Gujarat)
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Contract duration: 2 years with 50% flex clause
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Estimated contract value: ₹4,573,089.20; EMD: ₹91,462
-
No explicit technical standards specified; alignment with railway data processes
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Deployment across on-site depots with standard railway working hours
Terms & Conditions
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50% quantity/duration adjustment allowed by buyer
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EMD of ₹91,462 required with bid submission
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Delivery across Hapa, Okha and Rajkot depots for 2 years
Important Clauses
Payment Terms
Not specified in detail; anticipate standard government payment cycle; bidders should confirm terms during bid submission
Delivery Schedule
On-site data entry coverage at three depots; alignment with depot shifts; deployment prerequisites to be clarified
Penalties/Liquidated Damages
No explicit LD details; monitor contract for performance penalties if data accuracy or timely submission lapses occur
Bidder Eligibility
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Experience in data entry services for large organizations or government bodies
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Registered GST and valid PAN
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Financial stability evidenced by recent statements
Tender Data
Bid Details
Quantity
1
Similar Category
Manpower Outsourcing Services - Minimum wage
Bid Type
Single Packet Bid
Bid Validity
45 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
69
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Hiring of DATA Entry Operator for Hapa, Okha and Rajkot Depot for 2 years
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Om Prakash Meena | 360001,SSE Electrical, Junction Railway Station Road, Rajkot. | Rajkot | Gujarat | 360001 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 16
GeM-Bidding-10019463.pdf
Main Document
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates for data entry or similar contracts
Financial statements or balance sheet for last completed year
EMD submission document (online or DD as applicable)
Technical bid documents and related compliance certificates
OEM authorizations or agency agreements (if applicable)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for data entry operator tender in Rajkot Gujarat 2026?
Bidders must submit GST, PAN, experience certificates, and financial statements, along with EMD of ₹91,462. The contract allows a 50% scope adjustment and requires on-site deployment at Hapa, Okha, and Rajkot depots for 2 years. Ensure alignment with railway data handling standards and submit technical bid documents.
What documents are required for Western Railway data entry tender in Gujarat?
Required documents include GST certificate, PAN, experience certificates in data entry, latest financial statements, EMD submission document, and technical bid. OEM authorization may be needed if using third-party data entry agents; prepare all scan copies and originals for verification.
What are the eligibility criteria for data entry services procurement in Rajkot?
Eligible bidders should demonstrate prior data entry experience, possess valid GST and PAN, provide financial statements, and show capacity to deploy staff across three depots. Favorable consideration for contracts with government or large organizational experience and adherence to data accuracy standards.
What is the contract duration and option clause for the Rajkot data entry tender?
The contract runs for 2 years with a buyer option to increase or decrease quantity or duration up to 50%. Any scope expansion for lumpsum-based services requires the service provider’s consent and must stay within the 50% threshold.
When is the bid submission deadline for this data entry contract in Gujarat?
Exact bid submission dates are not provided here; bidders should monitor the tender portal for submission timelines and ensure EMD of ₹91,462 is paid as per portal guidelines with all required documents.
What standards or certifications are required for data entry services in Western Railway tender?
No explicit technical standards are listed in the data. Bidders should prioritize accuracy in data handling, compliance with GST/PAN, and readiness to demonstrate prior data entry capacity. Confirm any organization-specific data security requirements during bid submission.
How will payment terms be structured for the Western Railway data entry contract?
The tender does not specify payment terms; bidders should plan for standard government payment cycles post-acceptance, with potential milestone-based or monthly payments after on-site deployment, contingent on contract finalization and verification of deliverables.
What is the total estimated contract value for the Rajkot data entry procurement?
The estimated value for the data entry operator contract is ₹4,573,089.20. Alongside, an EMD of ₹91,462 is required. Prepare finance plans accordingly, ensuring staff deployment across three depots for 24 months and compliance with procurement terms.