Hospitality And Protocol Department Jammu & Kashmir Name Plate Tender 2026 - Tress Name Plate V2 Q3 with Dimensions, UV Resistance
Bid Publish Date
01-Aug-2026, 3:48 pm
Bid End Date
11-Aug-2026, 5:00 pm
Location
Progress
Quantity
50
Category
Tress Name Plate (V2)
Bid Type
Two Packet Bid
Tender Overview
The Hospitality And Protocol Department in Jammu & Kashmir invites bids for a Tress Name Plate (V2) Q3. Required specifications include precise Dimensions (L × H) in mm, Thickness in mm, Character Height in mm, and a defined Material with Printing / Engraving Method. Products must be UV resistant and waterproof, with specified Finish / Background Color and Mounting Type. No BOQ items are listed, implying a focused, standard signage supply and installation scope. The tender emphasizes supplier authorization, scope including installation and commissioning, and turnover criteria to ensure financial capability for project delivery. The contract accommodates quantity variations up to 25% per order, with extension rules tied to original delivery and minimum timeframes. Unique terms emphasize OEM authorization for distributors and requirement to attach technical compliance where applicable.
Technical Specifications & Requirements
- Dimensions (L × H) of plate: specified in mm (repeat entries indicate exact sizing needs)
- Thickness of plate: specified in mm
- Character Height: specified in mm
- Material: specified category (e.g., metal, plastic)
- Printing / Engraving Method: method to be used for inscription
- UV Resistant: mandatory property for outdoor durability
- Waterproof: essential for long-term exposure
- Mounting Type: surface or wall mounting details
- Finish / Background Color: required color/palette
- Standards/Certifications: not explicitly listed; ensure product meets environmental and quality norms relevant to signage
- Delivery & Installation: scope includes Installation Testing and Commissioning of Goods; no BOQ items present, indicating a turnkey approach
- OEM/Manufacturer Authorization: mandatory when bidding through authorized distributors
Terms & Eligibility
- EMD / Security: not specified in the excerpt; bidders should verify exact amount and submission mode with the buyer
- Turnover Criteria: minimum average annual turnover over last 3 years; documentary evidence required (audited statements or CA certificate)
- OEM Turnover: minimum OEM turnover over last 3 years as per bid document
- Delivery Window: delivery period terms defined; option clause allows up to 25% quantity variation and extended delivery time calculations
- Warranty/Support: not detailed; typical tenders require post-installation support and warranty terms
- Authorization: OEM authorization if bidding via authorized distributors; include details in bid
- Documentation: GST, PAN, experience, financials, EMD, and technical compliance documents to be uploaded
- Payment Terms: not specified here; confirm payment schedule and milestones during bid finalization
Key Specifications
-
Name Plate category: Tress Name Plate (V2) Q3
-
Dimensions: L × H (mm) and Thickness (mm) as specified in tender
-
Character Height: as specified (mm)
-
Material: specified material category
-
Printing / Engraving Method: specified method
-
UV Resistant: required for outdoor durability
-
Waterproof: required for outdoor use
-
Finish / Background Color: specified finish/color
Terms & Conditions
-
Option to increase/decrease quantity up to 25% with rates held constant
-
OEM authorization required for distributors; bid must include authorization
-
Turnover criteria: bidder and OEM turnover over last 3 years
-
Delivery, installation, testing and commissioning included in Scope of Supply
-
Complete submission of statutory documents (GST, PAN, turnover proofs)
Important Clauses
Payment Terms
Not explicitly stated; verify milestones with buyer and confirm after bid submission
Delivery Schedule
Delivery period adjustable; option clause allows extended time based on quantity variation and original delivery period
Penalties/Liquidated Damages
Not detailed here; verify LD terms and penalties during bid finalization
Bidder Eligibility
-
Minimum 3 years turnover history verified by audited accounts or CA certificate
-
OEM must meet turnover criteria; distributor bids require OEM authorization
-
Experience in supply and installation of name plates or signage systems
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tress Name Plate (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jammu
Delivery Pincodes
180001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sahil Manhas | 180001,Civil Secretriat , Jammu. | Jammu | Jammu And Kashmir | 180001 | 20 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9695905.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Dimensions | Dimensions (L × H) of plate (in mm) | 400 mm × 100 mm |
| Dimensions | Thickness of plate (in mm) | 3 mm |
| Dimensions | Character Height (in mm) | 8 mm |
| Generic | Material | SS 304 |
| Generic | Printing / Engraving Method | Laser Engraving |
| Generic | UV Resistant | Yes |
| Generic | Waterproof | Yes |
| Generic | Mounting Type | Screws |
| Finish & Color | Finish/ Background Color | Silver |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate of turnover
OEM authorization or distributor authorization (if applicable)
Technical compliance certificates for name plate materials and methods
Experience certificates for similar name plate supply and installation
EMD submission proof and payment details
Manufacturer/Vendor authorization if bidding through an Authorized Distributor
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for name plate tender in Jammu Kashmir 2026?
Bidders must meet turnover criteria for last 3 years, provide GST and PAN, submit OEM authorization if bidding through a distributor, and furnish technical compliance certificates for the name plate materials and engraving methods. The scope includes installation, testing, and commissioning; ensure EMD is submitted as per tender guidelines.
What documents are required for the name plate tender in Jammu?
Required documents include GST certificate, PAN card, audited financial statements or CA certificate showing turnover, OEM/distributor authorization, experience certificates of similar signage projects, technical compliance certificates for printing/engraving, and EMD submission proof.
What are the technical specifications for name plates in this tender?
Specifications include Dimensions (L × H) in mm, Thickness in mm, Character Height in mm, Material category, Printing / Engraving Method, UV resistance, waterproofing, mounting type, and finish/background color. No explicit numerical values shown; bidders must confirm exact sizes from the purchaser.
What is the scope of supply for the name plate project?
Scope includes Supply, Installation, Testing and Commissioning of the name plates. It is a turnkey service encompassing material provisioning, on-site mounting, functional testing, alignment with design, and commissioning to ensure ready-to-use signage.
When does the delivery window operate for quantity variations?
The buyer may increase/decrease quantity up to 25% at contract placement and during currency. Delivery time adjusts with a minimum 30 days and is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, ensuring extended timelines if needed.
What are the OEM authorization requirements for bidders in Jammu signature tender?
Bidders must include an OEM/Original Equipment Manufacturer authorization form with details such as name, designation, address, email, and phone. If bidding through an Authorized Distributor, supply a validAuthorization proving the distributor's authority to bid on behalf of the OEM.
What are the essential eligibility criteria for bidders in this tender?
Eligibility includes a minimum turnover assessed over the last 3 years, proven experience in similar signage supply and installation, GST and PAN validity, and submission of EMD. OEM turnover criteria apply to the product manufacturer; ensure compliance with installation and commissioning requirements.
How to ensure compliance with printing/engraving methods in the bid?
Provide documentation detailing the chosen printing/engraving method, confirm its UV resistance and waterproof performance, and attach testing certificates or material safety data. The method must align with specified finish/color requirements and mounting compatibility for outdoor display.
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Documents 4
GeM-Bidding-9695905.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS