Kerala Port Department Thiruvananthapuram Entry/Mid Level Laptop Tender 2026 - 3,000,000 INR, EMD 75,000 INR
Bid Publish Date
01-Oct-2026, 2:34 pm
Bid End Date
17-Oct-2026, 9:00 am
EMD
₹75,000
Value
₹30,00,000
Location
Progress
Tender Overview
The portal announces a laptop procurement opportunity for the Port Department Kerala, targeting Entry and Mid Level Laptop - Notebook (Q2) in Thiruvananthapuram, Kerala 695001. Estimated contract value is ₹3,000,000 with an EMD of ₹75,000. The buyer reserves a 25% quantity variation during both initial and currency periods, at contracted rates. Delivery timelines hinge on the last delivery order date, with a minimum extension logic of 30 days. This tender emphasizes flexible quantity handling and ATC awareness derived from uploaded terms. Vendors should prepare to align with specified ATC clauses and ensure compliance with end-user expectations for government laptop deployments.
Technical Specifications & Requirements
- Product: Entry and Mid Level Laptop - Notebook (Q2) under the Port Department Kerala procurement scope
- Location: Thiruvananthapuram, Kerala; delivery to government facility as per contract
- Estimated value: ₹3,000,000; EMD: ₹75,000
- Quantity flexibility: up to 25% increase/decrease from bid quantity; extended delivery period proportional to increased quantity
- Delivery schedule: calculated from the last date of original delivery order; minimum additional time = 30 days; may extend to original delivery period
- Additional terms: ATC document is uploaded; bidders must review and comply with specific terms in the ATC
- BOQ: No items listed in the current BOQ; bidders should anticipate configuration variability and finalization through contract
- Standards/brand: Not specified in available data; ensure readiness for standard laptop specifications appropriate for government use
Terms, Conditions & Eligibility
- EMD: ₹75,000; payment terms and submission must align to government tender norms
- Quantity/Delivery: option to increase/decrease by up to 25%; delivery period extends proportionally with added quantity; minimum 30 days extension
- ATC compliance: bidders must review the uploaded ATC document and adhere to stated conditions
- Documentation: bidders should ensure submission of typical government bid documents and any specific Kerala port department requirements
- BOQ: no current items; bidders to align offer with potential final configuration and delivery terms
- Compliance: ensure eligibility criteria for government procurement and readiness for rapid delivery to Thiruvananthapuram facilities
Key Specifications
-
Product/service: Laptop - Entry/Mid Level notebook
-
Estimated value: ₹3,000,000
-
EMD: ₹75,000
-
Delivery location: Thiruvananthapuram, Kerala
-
Quantity flexibility: ±25%
-
Delivery extension rule: minimum 30 days or proportional extension
-
ATC document: required for compliance
-
BOQ: not populated in current data
Terms & Conditions
-
EMD of ₹75,000 required with bid submission
-
Quantity may vary ±25% during contract; rates fixed
-
Delivery period calculated from last original delivery order date
Important Clauses
Payment Terms
Standard government terms; EMD must be submitted with bid; payment processing upon delivery per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; extended duration proportional to quantity increase with minimum 30 days
Penalties/Liquidated Damages
Not specified in available data; bidders should infer typical government LD terms from ATC and contract norms
Bidder Eligibility
-
Tenderer must be capable of supplying laptops to government departments in Kerala
-
Demonstrated delivery capability in Thiruvananthapuram with compliant warranty support
-
GST registration and PAN valid; financial stability sufficient for ₹3,000,000 contract
Tender Data
Bid Details
Quantity
61
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
120
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Thiruvananthapuram
Delivery Pincodes
695009
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| RATHEESH C H | 695009,Office of the Chief Engineer, Kamaleswaram, Manacaud P. O. | Thiruvananthapuram | Kerala | 695009 | 61 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9972944.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Update
Extended Deadline
17-Oct-2026, 3:30 am
Opening Date
18-Oct-2026, 3:30 am
Update
Update
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for prior laptop supply to government or large organizations
Financial statements for the last 2-3 years
Earnest Money Deposit (EMD) receipt of ₹75,000
Technical bid document demonstrating laptop specifications and compliance
OEM authorization or channel partner certificate, if required
Any ATC-compliance documents referenced in the tender
Frequently Asked Questions
Key insights about KERALA tender market
How to bid on laptops tender in Thiruvananthapuram Kerala 2026?
Bidders must submit GST and PAN, plus EMD ₹75,000, and technical bid with laptop specs. Review ATC uploaded terms, demonstrate government delivery capability, and present a valid OEM authorization if required. Ensure compliance with quantity variation up to 25% and delivery terms from the last original order date.
What documents are required for government laptop procurement in Kerala?
Prepare GST certificate, PAN, 2-3 year financials, prior government or large-organization supply experience, EMD receipt, technical bid detailing notebook specifications, OEM authorizations, and any ATC compliance documents referenced in the tender.
What are the delivery requirements for laptops to Kerala ports?
Delivery timelines start after the last date of the original delivery order; if quantities increase, extended time = (increased/original) × original days, with a minimum of 30 days. Ensure timely regional logistics and secure handover at Thiruvananthapuram facilities.
What is the EMD amount for the Kerala laptop tender 2026?
The Earnest Money Deposit is ₹75,000. Ensure payment of EMD through approved channels and attach EMD receipt with the technical bid. This amount is a prerequisite for bid validity and responsiveness.
What standards or certifications are required for laptops in this Kerala bid?
Specific standards are not listed in available data; bidders should prepare to demonstrate standard government laptop compliance, OEM warranty terms, and ATC adherence as uploaded. Confirm any IS or BIS marks if later specified in ATC documentation.
How is quantity variation handled in the Kerala port laptop tender?
Bids allow up to 25% increase or decrease from bid quantity at contract placement and during currency. Applied at contracted rates; delivery extension follows the formula and minimum 30-day rule, impacting overall project scheduling.