Education Directorate Higher Education Department West Bengal A3 Size Multifunction Printer Tender North 24 Parganas 2026 ISO 9001 BIS
Bid Publish Date
14-Sep-2026, 3:47 pm
Bid End Date
12-Oct-2026, 6:00 pm
Location
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • BIS certificate mandatory for compliance
- • 3-year minimum warranty (1+2 years) with warranty certificate
- • RAM 1500MB minimum specification
- • Imported products require in-India OEM/Authorized Seller with service address
- • Option clause allows 25% quantity increase during contract and currency
- • Mono component drum toner technology requirement
- • Delivery period linked to original order with extended time rules
Tender Overview
Education Directorate, part of the Higher Education Department West Bengal, invites bids for an A3 Size Multifunction Printer (MFP) in the North 24 Parganas, West Bengal (700057) region. Although the BOQ shows zero items, the procurement scope centers on a single MFP with potential quantity adjustments up to 25% under the option clause. The tender emphasizes ISO 9001 certification, BIS certificate, and a minimum warranty of 3 years (1+2 years). The bidder must ensure Indian after-sales support for imports if applicable, and comply with delivery terms tied to the original delivery schedule, including extensions. The procurement aims to secure a reliable, standards-compliant MFP for higher education administration workflows.
- Organization: Education Directorate, Higher Education Department, West Bengal
- Location: North 24 Parganas, West Bengal (700057)
- Product category: A3 Size Multifunction Printer (MFP)
- Estimated value: Not disclosed
- Key differentiator: ISO 9001 and BIS certifications, 3-year warranty, RAM 1500MB, and mono drum toner technology
- Unique aspect: Option to increase quantity by up to 25% during contract execution
Technical Specifications & Requirements
- Product: A3 Size Multifunction Printer (MFP) with mono component drum toner technology
- Warranty: Minimum 3 years (1 year standard + 2 years additional)
- RAM: RAM 1500MB minimum
- Certifications: ISO 9001 certification for bidder or OEM; BIS certificate required
- OEM/Support: Imported products require an OEM or Authorized Seller with registered Indian office for after-sales service
- Delivery terms: As per original delivery period with option-driven extensions; additional time calculation: (additional quantity ÷ original quantity) × original delivery period, minimum 30 days
- Technology: Separate drum toner mono component specification
- Documentation: Warranty certificate from bidder, RAM/tech specs, BIS and ISO certificates
Terms, Conditions & Eligibility
- EMD/financial standing: Not explicitly disclosed; bidders must comply with standard procurement norms and provide undertaking of sound financial standing
- Option Clause: Quantity may be increased by up to 25% during contract and extended delivery periods
- Warranty requirements: 3 years minimum warranty with certificate
- Certification requirements: ISO 9001 and BIS certifications mandatory
- After-sales: Imported products require registered Indian office for service
- Annexures/documents: Warranty certificate, OEM authorization (for imported items), RAM specification, and BIS/ISO certificates
- Delivery: Delivery timeline tied to last date of original delivery order; extension terms apply
Key Specifications
-
Product/service: A3 Size Multifunction Printer (MFP) with mono drum toner
-
RAM: minimum 1500MB
-
Warranty: 3 years minimum (1+2)
-
Certifications: ISO 9001, BIS
-
OEM/Support: in India for imported models
-
Delivery: as per original delivery period with option to extend
Terms & Conditions
-
Option clause permits 25% quantity variation during and after contract
-
3-year warranty with warranty certificate required
-
ISO 9001 and BIS certifications mandatory for bidders or OEM
Important Clauses
Payment Terms
Not explicitly stated; ensure standard government procurement payment terms apply after delivery and acceptance
Delivery Schedule
Delivery starts from the last date of the original delivery order; extensions allowed with calculation (additional quantity ÷ original quantity) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified in data; typical tender would apply LD for late delivery or non-conformance per contract terms
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must possess BIS certification for the product category
-
Must provide warranty certificate and OEM authorization for imported models
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
247
OEM Avg. Turnover
5
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700091
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| ARINDAM DASGUPTA | 700091,BIKASH BHAVAN, SALT LAKE, 8TH FLOOR, KOLKATA- 700091 | 24 Paraganas North | West Bengal | 700091 | 5 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9891063.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
6 Updates Update
Extended Deadline
12-Oct-2026, 12:30 pm
Opening Date
13-Oct-2026, 12:30 pm
Update
Extended Deadline
12-Oct-2026, 10:30 am
Opening Date
13-Oct-2026, 10:30 am
Update
Extended Deadline
12-Oct-2026, 4:30 am
Opening Date
13-Oct-2026, 4:30 am
Update
Extended Deadline
10-Oct-2026, 4:30 am
Opening Date
11-Oct-2026, 4:30 am
Update
Extended Deadline
05-Oct-2026, 4:30 am
Opening Date
06-Oct-2026, 4:30 am
Update
Extended Deadline
30-Sep-2026, 3:30 am
Opening Date
01-Oct-2026, 3:30 am
Categories
2
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Required Documents
GST registration certificate
PAN card
Experience certificates (similar MFP supply)
Financial statements (audited if available)
EMD/Security deposit documentation (if applicable in terms)
Technical bid documents including RAM specification and drum toner tech
OEM authorization letter (for imported items)
ISO 9001 certificate (bidder or OEM)
BIS certificate
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for A3 MFP tender in North 24 Parganas West Bengal
To bid, ensure ISO 9001 certification ( bidder or OEM ), BIS certification, and a minimum 3-year warranty with warranty certificate. Include RAM specification of 1500MB, mono drum toner technology, and OEM authorization for imported units. Submit GST, PAN, financials, and experience certificates with bid.
What documents are required for MFP tender submission in West Bengal
Submit GST certificate, PAN card, audited financial statements, experience certificates for similar MFP supply, OEM authorization for imported items, RAM/specifications, ISO 9001 and BIS certificates, and warranty certificates. Ensure warranty is 3 years (1+2).
What are the technical specifications for the A3 MFP tender
Specifications specify A3 size multifunction capability with mono drum toner, RAM minimum 1500MB, warranty 3 years, RAM/tech documentation, ISO 9001 and BIS certifications, and after-sales service requirement with Indian OEM support for imported models.
When is delivery deadline and extension policy for this MFP bid
Delivery starts after the original delivery order date; option clause allows up to 25% quantity increase with extension calculated as (additional/original) × original period, minimum 30 days; extensions may extend to original delivery period.
What are the key eligibility criteria for this West Bengal tender
Bidder must hold ISO 9001, BIS certification, and provide warranty certificates; imported items require Indian OEM/Authorized Seller with local service address; provide RAM 1500MB and mono drum toner tech details; must submit standard GST/PAN and financial documents.
What is the warranty requirement for the MFP procurement
Minimum warranty is 3 years (1-year standard plus 2-year extended) with a warranty certificate submitted by the bidder; ensure OEM warranty terms align with government requirements and service availability in India.
Which organization is issuing this tender for MFP procurement
The Education Directorate under the Higher Education Department, West Bengal, is issuing the tender for an A3 size multifunction printer to support administrative operations in North 24 Parganas (700057).