Tamilnadu Police Department Integrated PA System Tender Chennai Tamil Nadu 2026 - ATC Compliance & Quantity Flexibility
Bid Publish Date
01-Oct-2026, 1:14 pm
Bid End Date
19-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • Critical: ATC-driven specifications and mandatory technical evaluation compliance report
- • Critical: 25% quantity variation rights exercised by purchaser with new delivery timeframe
- • Critical: Original delivery period governs baseline; extended period applies during option exercise
- • Critical: No BOQ items listed; procurement hinges on ATC standards and integration capability
- • Critical: Chennai, Tamil Nadu location; police operations context implies secure, reliable PA system
- • Critical: OEM authorizations or specific brand requirements may be invoked via ATC
- • Critical: Delivery and payment terms to be clarified in ATC; bidders must prepare for contingent terms
- • Critical: Compliance with organization’s ATC and technical evaluation criteria is essential
Tender Overview
The procurement opportunity is issued by the Tamil Nadu Police Department (Organizational unit: Operations) for an Integrated PA System in Chennai, Tamil Nadu (600001). The tender references a potential scope expansion with an option clause allowing ±25% quantity change and corresponding delivery time adjustments. The contract emphasizes adherence to ATC-specified technical requirements and mandates a technical evaluation compliance report upon bid submission. The absence of BOQ items suggests a consolidated or undefined quantity at this stage, with delivery timelines to be calculated based on the original delivery order and any exercised option. This opportunity centers on robust audio-communication infrastructure for police operations, requiring reliable integration with existing systems and field-ready performance. Bidders should prepare for adjustments in order quantity during contract execution and align with the ATC delivery framework.
Technical Specifications & Requirements
- Product: Integrated PA System for police operations
- Compliance: Bid must conform to ATC specifications; a dedicated technical evaluation compliance report is required with the bid submission
- Quantity: Option to increase/decrease by up to 25% of bid quantity; delivery period recalculated as: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days
- Delivery concept: Original delivery order date governs baseline delivery; extensions follow the option clause
- Documentation: ATC document must be viewed and adhered to; failure to meet ATC may lead to rejection
- Notes: No BOQ items are listed; emphasis on ATC-driven specifications and integration capability
Terms, Conditions & Eligibility
- EMD: Not specified in provided data
- Delivery: Baseline delivery period defined by original order; extended period applies if option exercised
- Payment Terms: Not specified in provided data
- Compliance: Must deliver as per ATC specifications; submit technical evaluation compliance report with documents
- Warranty/Support: Not specified
- Eligibility: Compliance with ATC and ability to handle quantity fluctuations up to ±25% during contract
- Documentation: Prepare ATC view, OEM authorizations if required, and all standard bid documentation per ATC
Key Specifications
-
Integrated PA System for police operations
-
ATC-driven technical specifications
-
Delivery scope subject to ±25% quantity variation
-
Delivery period calculations based on original vs extended orders
-
No BOQ items listed; rely on ATC and integration requirements
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract
-
Delivery period adjustments based on quantity variations with minimum 30 days
-
ATC-specified technical compliance mandatory for acceptance
Important Clauses
Payment Terms
Not specified in provided data; payment terms to be defined in ATC
Delivery Schedule
Delivery period recalculated when option clause is exercised; minimum 30 days extension
Penalties/Liquidated Damages
Not specified in provided data; to be defined in ATC
Bidder Eligibility
-
Experience in deploying Integrated PA Systems for security/police environments
-
Ability to meet ATC-specified standards and submit compliance reports
-
Financial capacity to handle potential quantity fluctuations under the option clause
Tender Data
Bid Details
Quantity
18
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
36
OEM Avg. Turnover
28
Past Performance
80 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Integrated PA System (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600028
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Narasimhan G K | 600028,No. 17, Boat Club Road, Raja Annamalai Puram, Chennai-28 | Chennai | Tamil Nadu | 600028 | 18 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9973714.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Oct-2026, 8:30 am
Opening Date
20-Oct-2026, 8:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar Integrated PA System deployments
Financial statements or turnover documents
EMD/Security deposit documents (as per ATC if specified)
Technical bid documents demonstrating ATC compliance
OEM authorizations or certificates (if required by ATC)
Any certificates proving compliance with relevant standards referenced in ATC
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for Integrated PA System tender in Chennai police department 2026
Bidders should review the ATC for exact specifications, view the ATC document, and prepare a technical evaluation compliance report. Include GST, PAN, experience in police-grade PA deployments, OEM authorizations if required, and financial statements. Be ready for quantity variation up to 25% and delivery timelines per ATC.
What documents are required for Tamil Nadu Police PA system tender bid 2026
Submit GST certificate, PAN, experience certificates for security audio deployments, financial statements, EMD documents (if specified in ATC), technical compliance documents showing ATC adherence, and OEM authorizations where applicable. Ensure ATC-compliant deliverables and responsive bid packaging.
What are the delivery terms for the Chennai Integrated PA System tender
Delivery is governed by the original delivery order; if the purchaser exercises the option to increase quantity, the extended delivery period is calculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What standards or ATC specifications apply to the Tamil Nadu PA system bid
Bids must comply with ATC-specified technical specifications; the product must be delivered according to ATC details, and a technical evaluation compliance report is mandatory with bid submission to verify conformity.
What is the significance of the 25% quantity variation clause in this tender
The purchaser may increase or decrease the ordered quantity by up to 25% during contract award and during currency at contracted rates, affecting delivery timelines based on the adjustment formula.
How to demonstrate eligibility for the Tamil Nadu Police PA system procurement
Show prior experience with police/security PA deployments, provide OEM authorizations if required, submit financial stability documents, and prove ATC compliance capabilities. Ensure the bid includes the technical evaluation report and meets all ATC-specific requirements.