Western Coalfields Limited Bus Hiring Tender Chhindwara Madhya Pradesh 24x7 Local 52 Seater ISO Standards 2026
Bid Publish Date
12-Aug-2026, 8:05 pm
Bid End Date
11-Sep-2026, 9:00 pm
EMD
₹27,270
Value
₹4,45,98,630
Location
Progress
Key Highlights
- • Unique 25% quantity/duration variation permitted at contract award stage
- • RTGS/online payment option for EMD with explicit transaction details required
- • DD or FDR-based performance security accepted alongside PBG
- • No BOQ items listed; indicates a potentially consolidated or framework-based bus hire requirement
- • Multiple seating configurations include 52-seat and 32-seat school buses with broader capacity options
- • Hard-copy security documents must reach the buyer within 5–15 days post bid award
Tender Overview
Western Coalfields Limited invites bids for bus hiring services in Chhindwara, Madhya Pradesh. Scope includes local 24x7 operation with multiple seating configurations including 52-seater and a separate 32-seater school bus option. Estimated contract value is ₹44,598,633.41 with an EMD of ₹27,270. No BOQ items are listed, indicating a potentially consolidated or framework-driven requirement. The tender emphasizes flexible scope (up to 25% increase/decrease) and multiple acceptable EMD/PBG formats. This opportunity targets operators capable of sustaining round-the-clock school transport under short-term local contracts. Unique aspects include pre-approval of EMD submission via online or DD and mandatory hard-copy delivery within 5–15 days after award, with RTGS/IMSB payments possible. The procurement aligns with Coal India Limited’s regional needs through WCL Pench Area and requires adherence to GeM GTC variations.
Technical Specifications & Requirements
- Bus types and capacities: 52-seat capacity buses; additional capacity variants listed (42/50/62/70/72/84/100/112/120); 32-seat capacity school buses.
- Estimated value: ₹44,59,86,633.41; EMD: ₹27,270.
- Delivery/score: No explicit delivery dates; 24x7 local operation implications; school transport scope for short-term contract.
- No technical specs or performance metrics provided; bidders should infer from seating configuration and local transport norms.
- EMD/PBG options: online RTGS/IMPS payments, DD, and other security formats allowed; performance security via PBG, DD, or FDR accepted as per terms.
- Terms hint at a 25% variation window; ensure capability to scale/trim scope.
Terms, Conditions & Eligibility
- EMD details: ₹27,270; can be paid via DD in favor of WESTERN COALFIELDS LIMITED PENCH AREA or online RTGS; proof of payment must be uploaded.
- PBG/Performance Security: various forms accepted including DD, FDR, or online payment; delivery of hard copies within 15 days of award.
- Delivery terms: 5–15 days for hard-copy submissions post-award; no fixed delivery schedule stated.
- Variation clause: contract quantity or duration adjustable up to 25%; lumpsum scope adjusted with consent.
- Submission requirements: bids must include scanned payment proof and hard copies within stated windows; GST/PAN and relevant experience may be required per standard T&Cs.
- No explicit warranty or maintenance clause provided; bidders should seek clarity during bid process.
Key Specifications
-
Bus hiring scope includes local 24x7 operations with 52-seat capacity buses and 32-seat school buses
-
Estimated contract value ~₹44.60 Crore; EMD ₹27,270
-
No explicit BOQ items; tender seems to be a framework or consolidated requirement
-
EMD/PBG formats permitted: online RTGS, DD, or equivalent security
-
Flexible scope adjustment up to 25% (quantity or duration)
Terms & Conditions
-
25% scope variation allowed; ensure capacity commitments and pricing reflect potential changes
-
EMD ₹27,270 payable via DD or online; proof required with bid
-
Delivery security options include DD, FDR, or online payment; hard copies due within 15 days
Important Clauses
Payment Terms
EMD via DD or online RTGS; successful bidder may submit performance security via DD or FDR; payment timelines unspecified in tender, confirm during bid submission
Delivery Schedule
No fixed delivery deadline provided; 24x7 local service requirement; ensure fleet readiness for immediate deployment on award
Penalties/Liquidated Damages
Penalties not specified; verify LD clauses during bid clarification and confirm service level penalties for non-performance
Bidder Eligibility
-
Experience in providing school bus transport services for similar capacity fleets
-
Financial stability evidenced by annual turnover and financial statements
-
Ability to comply with 24x7 local operation and varied seating configurations
Tender Data
Bid Details
Quantity
14
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Bus Hiring Service - Short Term - Local 24*7; 52 seating capacity; School Bus; 42/50/62/70/72/84/100/112/120 , Bus Hiring Service - Short Term - Local; 32 seating capacity; School Bus; 100
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Chhindwara
Delivery Pincodes
480447
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Kumar | 480447,Regional Stores, WCL Pench Area P.O CHANDAMETA Distt. Chhindwara, M.P 480447 GSTN: 23AAACW1578L1Z4 | Chhindwara | Madhya Pradesh | 480447 | 13 | - | Number of Days during Contract Period for which service is required : 490 |
Authority Records
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Documents 6
GeM-Bidding-9748629.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
4 Updates Update
Extended Deadline
11-Sep-2026, 3:30 pm
Opening Date
12-Sep-2026, 3:30 pm
Update
Update
Update
Extended Deadline
07-Sep-2026, 3:30 pm
Opening Date
07-Sep-2026, 4:00 pm
Required Documents
GST certificate
PAN card
Experience certificates for similar bus hiring work
Financial statements showing financial capability
EMD payment proof (DD or RTGS/online transfer)
Technical bid documents
OEM authorizations (if using OEM vehicles or branded fleet)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
What documents are required for the bus hiring tender in Chhindwara?
Bidders must submit GST registration, PAN card, experience certificates for similar transport work, financial statements, EMD proof (DD or RTGS), technical bid, and OEM authorizations if applicable. Ensure scanned proofs are uploaded with the bid and hard copies reach within 5–15 days of award.
How is the contract scope variation handled in this transport tender?
The buyer may increase or decrease the contract quantity or duration by up to 25% at contract issuance; for lumpsum services, the scope and value may adjust up to 25% with the service provider's consent.
What is the EMD amount and acceptable payment methods for this bid?
The EMD is ₹27,270. Acceptable methods include DD in favor of WESTERN COALFIELDS LIMITED PENCH AREA or RTGS/online payment to the specified SBIN account; proof of payment must accompany the bid.
What seating configurations are eligible under this bus hire tender?
The tender covers 52-seat capacity buses and a separate 32-seat school bus option, with broader capacity variants listed (42/50/62/70/72/84/100/112/120) to indicate fleet flexibility.
When are hard copies of security documents required after bid submission?
Hard copies of EMD, security documents, and related proofs must be delivered within 5–15 days after bid end/opening date, as per ATC terms, to ensure bid validity.
What payment terms apply after contract award for bus hiring by WCL?
The tender outlines flexible security and variation terms; despite no explicit payment schedule, bidders should seek confirmation on milestone payments, potential advance, and interim payments aligned with service delivery milestones.