Indian Air Force USB SSD Tender 256GB+ External Drive 3-Year Warranty 2026
Bid Publish Date
10-Oct-2026, 12:12 pm
Bid End Date
19-Oct-2026, 9:00 am
Progress
Key Highlights
- • Brand/OEM requirements: OEM authorization if bid via distributor
- • Technical standards: Malicious Code Certificate, NDA, data protection commitments
- • Special clauses: 25% quantity increase during/after contract, non-return of faulty disks
- • Eligibility: Manufacturer authorization or authorized service provider details
- • Warranty/AMC: 3-year warranty from final acceptance/installation
- • Penalties/LD: Penalty terms tied to delivery and quality breaches
- • Delivery: Delivery timeline linked to original order date; option to extend
- • Delivery/installation specifics: Requires secure, certified SSDs for defense use
Tender Overview
Indian Air Force invites bids for USB Type External Solid State Drive with capacity >256 GB. The scope centers on secure storage devices for defense needs, with no BOQ items listed. The tender notes a flexible quantity policy allowing up to 25% increase at contract, and delivery timing linked to original order timelines. Key differentiators include mandatory security/compliance certificates and OEM authorization requirements. Unique terms cover Malicious Code Certification, NDA, and a 3‑year warranty post-acceptance. This opportunity targets suppliers capable of meeting aerospace-grade hardware standards and robust after-sales support.
Technical Specifications & Requirements
- Product category: USB Type External Solid State Drive with capacity >256 GB (V2).
- Standards/Compliance: Malicious Code Certificate required; OEM authorization form if bidding via authorized distributor.
- Warranty: 3 years from final acceptance/completion of installation and testing.
- Non-return policy: Faulty disks not returned per security policy.
- Security/documentation: Non-disclosure agreement to be submitted; vendor must ensure no embedded malicious software.
- Delivery/installation: Delivery period tied to original delivery date; option clause allows quantity adjustments up to 25% during contract.
- Documentation: Submit OEM authorization, vendor NDA, and malware-free certification with bid.
- Other: Manufacturer authorization and proper certification to protect IP and data integrity.
Terms, Conditions & Eligibility
- EMD/guarantees: Upfront commitment or security instrument required; delivery timelines governed by option clause.
- Compliance: Declaration of non-infringing hardware and software; Malicious Code Certificate attached.
- NDA: Bidder must sign and submit Non-Disclosure Declaration; data protection commitments apply.
- Warranty: 3-year coverage post-acceptance; detailed service terms to be provided.
- Security: Non-return policy for faulty disks; OEM authorization required for distributors.
- Penalties: Delivery/quality penalties apply per contract terms; performance obligations must be met.
- Eligibility: OEM ownership or valid distributor authorization; capability to supply aerospace-grade SSDs.
Key Specifications
-
Product: USB Type External Solid State Drive
-
Capacity: greater than 256 GB
-
Warranty: 3 years
-
Security: Malicious Code Certificate
-
Authorization: OEM/distributor authorization
-
Policy: Non-return of faulty disks
-
Delivery: Options to modify quantity up to 25%
Terms & Conditions
-
Option Clause allows up to 25% quantity variation at contract and during currency
-
Mandatory Malicious Code Certificate and NDA for bid submission
-
3-year warranty and OEM/distributor authorizations are mandatory
Important Clauses
Payment Terms
Delivery-based payment terms with potential advance as per contract; security/delivery milestones to be defined
Delivery Schedule
Delivery period linked to last date of original delivery order; option for extended time calculated by (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Penalties applicable for delays or non-compliance per contractual terms; LD details to be specified in final contract
Bidder Eligibility
-
OEM ownership or valid distributor authorization for USB SSDs
-
Capability to supply hardware meeting defense-grade security requirements
-
Compliance with Malicious Code Certificate and NDA requirements
Tender Data
Bid Details
Quantity
6
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
3 years
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
USB Type External Solid State Drive Capacity Greater Than 256 GB (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
RANGAREDDY
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | RANGAREDDY | RANGAREDDY | - | - | 6 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10015124.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
OEM authorization certificate (or distributor authorization), if applicable
Malicious Code Certificate confirming no embedded malicious code
Non-Disclosure Declaration on bidder letterhead
Warranty certificate or terms for 3-year coverage
GST registration and PAN card copies
Experience certificates showing prior supply of USB SSDs
Financial statements or turnover proof if required by terms
Technical bid documents demonstrating product compliance
Frequently Asked Questions
How to bid for the USB SSD tender in India for IAF procurement 2026
Bidders should provide OEM/distributor authorization, a Malicious Code Certificate, and a Non-Disclosure Declaration. Ensure capacity is >256 GB, warranty is 3 years, and comply with the 25% quantity option. Include GST, PAN, and experience certificates; submit security documents with the technical bid.
What documents are required for IAF USB SSD tender submission in India
Required documents include OEM authorization, Malicious Code Certificate, NDA on bidder letterhead, warranty terms, GST registration, PAN, and financials. Also provide prior experience certificates for similar SSD supplies and the vendor’s security policy compliance documentation.
What are the technical specifications for the USB SSD in this tender
The product must be USB Type External SSD with capacity >256 GB. It requires a Malicious Code Certificate, OEM/distributor authorization, and a 3-year warranty from acceptance. Faulty disks must follow the security non-return policy; NDA must be included with the bid.
When is the delivery deadline and how is extension calculated for quantity changes
Delivery is governed by the original delivery order date; if quantities rise, extension time = (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. The purchaser may extend this up to the original delivery period.
What are the warranty terms for the USB SSD bid in IAF procurement
The successful supplier must provide a 3-year warranty from final acceptance or after installation and testing completion. Warranty terms should cover hardware defects, replacement processes, and service response times as defined in the contract.
What is required for OEM authorization in the IAF SSD tender
Bid submission must include an OEM authorization or distributor authorization with name, designation, address, email, and phone. This ensures the bidder is legitimately authorized to supply the USB SSDs and access after-sales support.