Saheed Laxman Nayak Medical College Koraput Ultra Low Temperature Deep Freezer Tender Odisha 2026
Progress
Quantity
1
Bid Type
Two Packet Bid
Categories
1
Tender Overview
Organization: Saheed Laxman Nayak Medical College Koraput, under the Health And Family Welfare Department Odisha. Procurement: Ultra low temperature laboratory deep freezer for Koraput, Odisha. Key scope features visible include heavy duty lockable castors, adjustable racks and inner compartments, multiple compressors, and a warranty period post-installation. The ATC specifies brand preferences (Thermo Fisher Scientific, Celfrost, Labccon inc) and a commitment to a fixed consumables pricing window up to five years. An option clause allows up to 25% quantity fluctuation during and after contract award, with delivery timelines tied to the original and extended periods. Estimated value and EMD are not disclosed in the excerpt, but the specification emphasizes high-end cold chain capabilities and event log USB download capability.
Technical Specifications & Requirements
- Product category: Ultra low temperature deep freezer (Q3) for medical/biomedical use
- Performance parameters: Capacity in liters (exact value not disclosed); number of holding racks; number of inner storage compartments with insulated doors and adjustable height; number of compressors; temperature chart recorder; USB port for event log download; corrosion resistant racks; heavy duty lockable castors with levelling for installation
- Warranty: Freezer warranty (excluding compressor) in years from installation date
- Additional items: Pairs of cryogloves, ice scrapers, temperature chart recorder, USB event log download capability; brand compatibility with Thermo Fisher Scientific, Celfrost, Labcon inc
- Standards/Conformity: Conformity to applicable standards (IS/ISO where specified in upload) and high containment requirements
Terms, Conditions & Eligibility
- EMD/Financial terms: Noted but actual amount not disclosed; buyer’s option for quantity variation up to 25% during/after contract with proportional delivery time adjustment
- Experience/eligibility: Odisha MSME relaxation possible for eligible local organizations; OEM brand requirements include Thermo Fisher Scientific, CelFrost, Labcon inc; price undertaking to ensure quoted price is not higher than open market; consumables pricing locked for five years with L1 supply commitment
- Delivery & payment: Delivery period tied to original and extended timelines; payment terms not explicitly stated in excerpt; bidders must comply with ATC clauses and submit undertakings against consumables and consumables pricing for five years
- Documentation: Submit GST, PAN, experience certificates, financial statements, EMD documents, technical bid, OEM authorizations; adherence to uploaded specification and higher quality if available
Key Specifications
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Ultra low temperature deep freezer with load-bearing capacity for medical storage
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Exact capacity in liters to be provided by bidder (not disclosed in summary)
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Multiple compressors configuration and level floor mounting
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Heavy duty lockable castors with levelling for installation
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Inner storage compartments with insulated doors and adjustable height
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Number of holding racks and corrosion resistant racks specified by bidder
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Cryogloves and ice scrapers included; temperature chart recorder provided
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USB port for event log download and freezer setting access
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Warranty: freezer unit (excluding compressor) for specified years post-installation
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Brand compatibility: Thermo Fisher Scientific, CelFrost, Labcon inc as per ATC
Terms & Conditions
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Quantity variation up to 25% with corresponding delivery timeline adjustment
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Consumables pricing fixed for five years with L1 supplier commitment
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Odisha MSME relaxation applies to eligible bidders
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OEM authorizations required for listed brands
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IS/ISO conformity and performance standards to be met
Important Clauses
Payment Terms
No explicit payment terms provided in excerpt; bidders should expect standard government terms pending purchase order; confirm with tender documents
Delivery Schedule
Delivery period linked to the last date of original delivery order; extended period allowed with proportional time based on quantity change; minimum 30 days in extension rule
Penalties/Liquidated Damages
Not detailed in excerpt; implied adherence to delivery schedule and quality as per ATC; verify LD/penalty terms in full tender document
Bidder Eligibility
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Must meet OEM brand authorization for Thermo Fisher Scientific, CelFrost, or Labcon inc
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Possess GST registration and PAN card
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Show prior experience in supplying ultra low temperature freezers to government or large institutions
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Provide five-year consumables pricing commitment if selected (L1) and undertaking
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MSME relaxation may apply for Odisha-based eligible bidders
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Ultra low temperature laboratory deep freezer (Q3)
Authority Records
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Documents 4
GeM-Bidding-9488747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Standards | Conformity to Standards | USFDA |
| Performance Parameters | Capacity in liters | 501-550 L |
| Performance Parameters | Type of Cabinet | Vertical |
| Performance Parameters | Should have heavy duty lockable castors and levelling for adjustments and installation | Yes |
| Performance Parameters | Number of holding racks | 24 |
| Performance Parameters | Number of inner storage compartments with insulated doors and adjustable height | 4 |
| Performance Parameters | Number of compressor | 1 |
| Performance Parameters | Warranty of Freezer (except compressor) in Years (from the date of installation) | 5 |
| Additional Parameters | Number of corrosion resistant racks | 2 |
| Additional Parameters | Pairs of Cryogloves to be provided | 1 |
| Additional Parameters | Number of Ice scraper to be provided | 2 |
| Additional Parameters | Tempearture Chart recorder to be provided | No |
| Additional Parameters | Availability of USB port to download event log and freezer setting | No |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for ultra low temperature freezer supply
Financial statements (last 3 years) or turnover proof
EMD submission proof
Technical bid document as per tender terms
OEM authorization letters for Thermo Fisher Scientific, CelFrost, Labcon inc
Compliance certificates or IS/ISO conformity documents (if applicable)
Any prior project completion certificates for similar equipment
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for ultra low temperature freezer tender in Koraput Odisha 2026?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD, technical bid, and OEM authorizations for Thermo Fisher Scientific, Celfrost, or Labcon inc. Ensure compliance with uploaded specifications, guarantee consumables pricing for five years, and provide an undertaking that quoted prices match or undercut open market rates. Delivery timelines align with option clause requirements.
What are the eligibility criteria for Koraput freezer procurement 2026?
Eligibility includes OEM authorization for listed brands, Odisha MSME relaxation if applicable, proven experience in supplying ultra low temperature freezers, financial stability documentation, and ability to commit to five-year consumables pricing. Bidder must meet conformity to standards and provide required documentation as per terms.
What documents are required for Submitting the deep freezer tender in Odisha?
Submit GST certificate, PAN card, experience certificates, audited financial statements, EMD proof, technical bid, OEM authorizations, compliance certificates, and any project completion certificates for similar equipment. Include an undertaking for consumables pricing and adherence to brand specifications.
What are the key technical specifications for the ultra low freezer in this tender?
Key specs include capacity in liters (to be provided by bidder), number of holding racks, inner compartments with adjustable heights, number of compressors, corrosion-resistant racks, cryogloves, ice scrapers, USB event log, temperature chart recorder, and heavy-duty lockable castors with levelling. Brand compatibility with Thermo Fisher Scientific, CelFrost, Labcon inc is required.
When is the delivery period for Koraput freezer procurement 2026?
Delivery terms reference the original delivery order date with a possible extension when quantities change by up to 25%. If extended, the additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the payment terms for the Koraput deep freezer supply?
Explicit payment terms are not stated in the excerpt. Bidders should anticipate standard government procurement terms, contingent on order placement and compliance with the supplier agreement and ATC. Confirm exact payment steps in the full tender document and purchase order.
What brands are explicitly preferred for the ultra low temperature freezer in Odisha?
preferred brands include Thermo Fisher Scientific, CelFrost, and Labcon inc, as per the buyer-added ATC. Bidders must provide OEM authorizations and ensure brand-specific compatibility for warranty and service support.
How will consumables pricing be fixed for five years in this tender?
The ATC requires a five-year fixed consumables pricing agreement with the L1 bidder, who must submit an agreement confirming willingness to supply consumables at quoted rates for the five-year period, ensuring price stability for maintenance and operation.
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Documents 4
GeM-Bidding-9488747.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS