GEM

Indian Army Color MFD & AV Equipment Tender 2025 in India - ISI/AAA TRTL Standards & 25% Quantity Option

Bid Publish Date

25-Nov-2025, 12:46 pm

Bid End Date

05-Dec-2025, 1:00 pm

EMD

₹20,000

Location

JHANSI , UTTAR PRADESH

Progress

Issue25-Nov-2025, 12:46 pm
AwardPending
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Quantity

33

Category

Color MFD

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount clearly specified: ₹20,000 via DD payable at SBI
  • • Delivery flexibility: option to increase quantity up to 25% at contracted rates
  • • Service capability: must have functional service centers in each consignee state or establish within 30 days
  • • Escalation Matrix: bidders must provide service support contact details
  • • Pre-bid meeting is compulsory; local supplier preference indicated
  • • Multiple product categories bundled: Color MFDs, printers, UPS, podium, projector screen, shredder, LED TV 75", camera
  • • No explicit technical specs provided; emphasis on compliance with ATC and service readiness

Categories 13

DISCRETE COMPONENTS PAPER SHREDDER CAMERA AUDIO VISUAL INSTRUMENT TELEVISION SUPPLY VIDEO OUTPUT DEVICE PROJECTOR SCREEN SHREDDER MACHINE UPS ATM MACHINE AUDIO VISUAL ACCESSORY PROJECTOR

Tender Overview

The opportunity is issued by the Indian Army under the Department Of Military Affairs for a multi-category procurement including Color MFD, Color Printer, Mono Printer, Online UPS 1 KVA, Podium with mic stand and display, Projector Screen, Paper Shredder Machine, LED TV 75 Inch, and Camera. The tender carries an EMD of ₹20,000 and includes a flexible quantity option of up to 25% additional orders at contracted rates. The contract anticipates a mixed equipment bundle with the potential for site-wide installation and service support after delivery. A compulsory pre-bid meeting is specified, with local supplier preference, and a requirement to establish a service center if not present in the consignee state. Location details are not disclosed in the listing. Bidders should prepare for a multi-item procurement with a centralized payment and delivery framework.

Technical Specifications & Requirements

  • EMD: ₹20,000 via Account Payee Demand Draft in favor of HQ 94 Armd Bde, payable at State Bank of India; hard copy due within 5 days of bid end/opening.
  • Delivery/Quantity: Option clause allows up to 25% quantity variation during contract; delivery period adjusted per formula, with minimum 30 days.
  • Service & Support: If carry-in warranty, must have a functional service center in the state of each consignee location; otherwise establish within 30 days of award; escalation matrix to be provided.
  • AtC/ATC: Local supplier preference; compulsory pre-bid meeting.
  • BOQ: 9 items listed; no explicit specifications available in the data.

Terms, Conditions & Eligibility

  • EMD: ₹20,000 via DD to HQ 94 Armd Bde; scanned DD proof uploaded; hard copy deliverable within 5 days of bid end/opening.
  • Turnover: Minimum average annual turnover for last 3 years as per bid document; audited balance sheets or CA certificate required.
  • Service Centers: Functional center required in each consignee state; otherwise 30 days to establish post-award.
  • Payments: Not explicitly detailed in the data; terms to be aligned with government procurement norms.
  • Pre-bid Meeting: Compulsory per ATC; local supplier preference applies.
  • Warranty/Penalties: Not specified in the provided terms; penalties not detailed here.

Key Specifications

    • EMD: ₹20,000 via Demand Draft in favor of HQ 94 Armd Bde, SBI
    • Delivery/Quantity Flexibility: up to 25% variation during contract; extended delivery time calculations
    • Service Center: mandatory in each consignee state or 30-day establishment window
    • Pre-bid Meeting: compulsory as per ATC
    • Payment Terms: not detailed; align with standard government procurement practices

Terms & Conditions

  • EMD ₹20,000 with DD; hard copy due within 5 days

  • 25% quantity variation and extended delivery timing

  • Mandatory pre-bid meeting and local supplier preference

Important Clauses

Payment Terms

EMD must be DD payable at SBI; no other terms specified in data; payment terms to be aligned with government norms.

Delivery Schedule

Delivery period calculated as (additional quantity ÷ original quantity) × original delivery period with a minimum of 30 days; extended delivery time allowed during option exercise.

Penalties/Liquidated Damages

No LD details provided in the data; penalties to be referenced from standard government procurement terms.

Bidder Eligibility

  • Minimum average annual turnover as per bid document (last 3 years)

  • Functional service center in each consignee state or immediate establishment within 30 days of award

  • Pre-bid meeting participation required

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Bill of Quantities (BOQ) 9 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Color MFD Color MFD 1 pieces gsbr_94ab 30
2 Color Printer Color Printer 4 pieces gsbr_94ab 30
3 Mono Printer Mono Printer 5 pieces gsbr_94ab 30
4 Online UPS 1 KVA Online UPS 1 KVA 7 pieces gsbr_94ab 30
5 Podium with mic stand and display Podium with mic stand and display 1 pieces gsbr_94ab 30
6 Projector Screen Projector Screen 5 pieces gsbr_94ab 30
7 Paper Shredder Machine Paper Shredder Machine 3 pieces gsbr_94ab 30
8 LED TV 75 Inch LED TV 75 Inch 6 pieces gsbr_94ab 30
9 Camera Camera 1 pieces gsbr_94ab 30

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Required Documents

1

GST certificate

2

PAN card

3

Audited financial statements or CA certificate showing turnover for last 3 years

4

EMD submission document (DD in favor of HQ 94 Armd Bde; scanned copy uploaded)

5

Proof of service center establishment or plan to establish within 30 days of award

6

Escalation matrix for service support

7

Technical bid documents and OEM authorizations (if any)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army Color MFD and AV equipment tender 2025?

Bidders must submit GST, PAN, turnover certificates, EMD ₹20,000 via DD to HQ 94 Armd Bde (SBI). Include service center proof or plan to establish within 30 days, and an escalation matrix. A compulsory pre-bid meeting is required; ensure compliance with option clause allowing up to 25% quantity variation.

What documents are required for Indian Army procurement 2025 Color printers?

Submit GST certificate, PAN, audited financial statements or CA certificate showing turnover for last 3 years, EMD DD receipt, and technical bid documents. Provide OEM authorizations if applicable and service-center evidence in the consignee state or establishment plan.

What are the delivery terms for 25% quantity variation in army tender?

The option clause allows increasing quantity up to 25% at contracted rates; the delivery period shifts using (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days. Extended delivery permissible within contract limits.

Which standards or certifications are required for Army AV equipment?

The data does not specify exact IS/ISO standards; bidders should rely on ATC guidance and OEM certifications if applicable, ensuring compliance with local procurement standards and service-support requirements.

What is the EMD amount and mode of payment for this tender?

EMD is ₹20,000 payable via Demand Draft in favor of HQ 94 Armd Bde and drawn on State Bank of India; scanned DD proof must be uploaded and hard copy delivered within 5 days of bid end/opening.

When is the compulsory pre-bid meeting for the army tender?

The tender specifies a compulsory pre-bid meeting per ATC; bidders should participate to receive clarifications. Exact date and venue are provided in the formal bid document and must be attended by all prospective bidders.

What is the scope of items in the BOQ for this army tender?

The BOQ lists 9 items, including Color MFDs, Color/Mono Printers, Online UPS 1 KVA, podium with mic stand, projector screen, shredder, 75 inch LED TV, and camera; however detailed quantities are not disclosed in the available data.

How will service support be handled for carry-in vs on-site warranty?

If carry-in warranty applies, a service center must be functional in the consignee state; for on-site warranty, the center may not be required. In any case, the bidder must provide escalation contacts and establish a local presence within 30 days if not already available.

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