N/a Tender for High End Laptop & MFP Procurement in South Delhi 2026 – IS/Malicious Code, Data Sheet, MA Certification
Bid Publish Date
29-Jul-2026, 12:59 pm
Bid End Date
08-Aug-2026, 1:00 pm
EMD
₹45,000
Location
Progress
Quantity
9
Category
High End Laptop - Notebook
Bid Type
Two Packet Bid
Key Highlights
- • Specific OEM authorization required for non-manufacturer bidders
- • Malicious Code Certificate mandatory to certify absence of embedded malware
- • Data Sheet must match offered hardware; mismatch may lead to bid rejection
- • Service centers must be functional in the State of each consignee location
- • 25% quantity option during contract with calculation-based delivery extension
- • EMD amount explicitly stated: ₹45,000
- • Carry-in warranty requirements with state-wise service coverage
- • No BOQ items listed; product scope includes high-end laptops and MFPs
Categories
3
Tender Overview
The procurement opportunity targets high-end computing and document output solutions in South Delhi, Delhi 110016. The bidder must supply High End Laptop - Notebook (Q2) and A4 and Legal Size Multifunction Printer (MFP) (Q2), with an EMD of ₹45,000. Although the BOQ lists no items, the contract contemplates scalable quantities with a 25% bid-to-contract quantity option and extended delivery calculations. The buyer mandates a data sheet and OEM authorization where applicable, plus a robust malware-free certificate. This tender emphasizes on-site service continuity through state-level service centers and a strong emphasis on data integrity and compliance with vendor obligations.
Technical Specifications & Requirements
- Product categories: High End Laptop - Notebook (Q2); A4 & Legal Size MFP (Q2)
- EMD: ₹45,000
- Mandatory certificates: Malicious Code Certificate; Data Sheet alignment with offered hardware; OEM/Manufacturer Authorization
- Data & compliance: Data Sheet verification; Embedded code safety assurance; Service center presence in the consignee state
- Serviceability: Functional service centers in the state of each consignee location for carry-in warranty
- Documentation: OEM authorizations, fulfilment of ATC/Corrigendum terms, and supplier declarations on financial standing
- Delivery framework: Option clause allows quantity variation up to 25%; delivery period adjustments calculated from original delivery window
- Security/standards: No explicit model standards listed; emphasis on malware-free software and hardware integrity
Terms, Conditions & Eligibility
- EMD requirement: ₹45,000 (payment method as defined in bid) and no liquidation or insolvency
- Data sheet & certificates: Upload product data sheet; malware-free certificate; OEM authorization where applicable
- Manufacturer authorization: Required for authorized distributors with OEM contact details
- Service availability: State-specific service center presence for carry-in warranty
- Contract flexibility: Quantity can increase by up to 25% during procurement and currency of contract
- Documentation: All certificates and documents must align with Bid Document, ATC, and Corrigendum
- Bidder eligibility: Ensure non-bankrupt status and provide undertaking
Key Specifications
-
High End Laptop - Notebook (Q2) with base and higher processor numbers
-
Factory pre-loaded Operating System
-
RAM size specification (GB) to be provided by bidder
-
Display size (in cm) diagonal to be specified
-
Storage capacity (GB) to be specified
-
A4 and Legal Size Multifunction Printer (MFP) (Q2)
-
Data Sheet alignment with offered hardware and software
-
OEM authorization and service center availability in consignee state
Terms & Conditions
-
EMD amount ₹45,000; non-liquidity assurance required
-
Quantity variation up to 25% during and after contract
-
Malicious Code Certificate mandatory with bid
-
Data Sheet verification and OEM authorization mandatory
-
State-wise service center presence required for carry-in warranty
Important Clauses
Payment Terms
EMD ₹45,000; payment terms to be defined in bid document; no liquidation risk for bidder
Delivery Schedule
Delivery period calculated from last date of original order; extended delivery time proportional to increased quantity with minimum 30 days
Penalties/Liquidated Damages
LD provisions to be stated in contract; adherence to delivery schedule critical
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Not bankrupt; provide undertaking
-
Functional OEM authorization for supplied products and service centers in consignee state
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
High End Laptop - Notebook (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dharmendar Rai | 110003,4th floor, Pt. Deendayal Antyodaya Bhawan, CGO Complex, Lodhi Road | New Delhi | Delhi | 110003 | 5 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9665585.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048, 4096 Or higher |
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Required Documents
GST registration certificate
PAN card
Experience certificates and financial statements
EMD payment receipt or proof
Data Sheet of offered products
OEM manufacturer authorization / distributor authorization
Malicious Code Certificate
Service center details in the state of consignee
Frequently Asked Questions
Key insights about DELHI tender market
How to participate in the South Delhi laptop and MFP tender 2026?
Bidders must submit GST, PAN, EMD ₹45,000 proof, Data Sheet aligned with offered hardware, OEM authorization, Malicious Code Certificate, and state-wise service center details. Ensure non-bankrupt status and provide a financial standing certificate. Follow ATC/Corrigendum guidelines and upload all required documents with the bid.
What documents are required for the Delhi high end laptop bid 2026?
Required documents include GST registration, PAN, experience certificates, financial statements, EMD receipt, Data Sheet, OEM manufacturer authorization, Malicious Code Certificate, and service center details in the consignee state. Ensure all documents corroborate with the bid and ATC entries.
What are the technical specifications for the laptop and MFP in this tender?
Specifically, base and higher processor numbers, factory pre-loaded OS, RAM size, display diagonal size, and storage capacity must be provided by bidders. Data Sheet must reflect exact configurations and be verifiable against offered hardware; no mismatch acceptable.
What is the EMD amount and payment terms for this procurement?
EMD is ₹45,000. Payment terms will be defined in the bid document; ensure EMD is tender-compliant, paid via the approved method, and reflect in the bid submission alongside other financial documents.
What are the delivery and quantity variation terms for this tender?
The purchaser may increase/decrease quantity by up to 25% at contract award and during currency. Delivery period extends based on the extended quantity using the specified formula, with a minimum 30 days added when applicable.
What certifications are mandatory for this Delhi procurement?
Mandatory certificates include the Malicious Code Certificate, OEM Manufacturer Authorization, and a Data Sheet alignment. Additional certificates must be uploaded as per Bid Document, ATC, and Corrigendum requirements to avoid rejection.
How to verify service center availability for carry-in warranty in Delhi?
Bidders must demonstrate functional service centers in the state of each consignee location. Provide details of service center addresses, contact points, and coverage scope to ensure warranty support aligns with delivery locations.
What is required to prove non-bankruptcy status for this bid?
Provide an undertaking confirming no liquidation or bankruptcy proceedings, along with any requested financial statements. This helps establish bidder eligibility and financial stability for award of the contract.
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Documents 3
GeM-Bidding-9665585.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS