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Tamil Nadu Labour Department Ceiling OT Light Tender Virudhunagar 2025 ISO 9001 Compliant 3 Years Warranty

Bid Publish Date

27-Dec-2025, 2:36 pm

Bid End Date

12-Jan-2026, 1:00 pm

Value

₹3,00,000

Location

VIRUDHUNAGAR , TAMIL NADU

Progress

Issue27-Dec-2025, 2:36 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 1

OT LIGHT

Tender Overview

The opportunity is a procurement by the Tamil Nadu Labour and Employment Department for a Ceiling OT Light (V2) intended for an operating theatre environment. The estimated contract value is ₹300,000, with delivery and installation at the Medical Superintendent, ESI Hospital, Reserveline, Anaiyur Village, Sivakasi 626124, Tamil Nadu. The scope includes supply, installation, testing, and commissioning where applicable. A key differentiator is the option to adjust quantity by up to 25% during contract execution and extended periods at contracted rates. Bidders must ensure compliance with local GST and after-sales support within India. The contract requires an ISO 9001-certified supplier and a robust after-sales capability across India.

Technical Specifications & Requirements

  • Product: Ceiling OT Light (V2) with type of lamp head and LED life specifications as per tender data
  • Light emission, illuminance at 1 meter, and CRI values to be within clinical requirement ranges
  • Minimum lamp head diameters for main and auxiliary domes (tolerance ±20 mm)
  • Material of head lamp, color temperature (Kelvin range), illuminated field diameter, and LED lifespan per dome (hours)
  • Power supply type and control panel specifications; ensure compatibility with hospital power standards
  • Warranty option: 3-year comprehensive warranty offered as a bid option; OEM warranty certificates to be submitted at delivery
  • Compliance: ISO 9001 certification for bidder or OEM
  • Delivery address: ESI Hospital, Sivakasi, 626124; installation and commissioning scope included
  • Import note: if imported, OEM must have registered Indian office for after-sales service

Terms, Conditions & Eligibility

  • EMD submission: via Account Payee Demand Draft in favor of M R Ponvadivu, Sivakasi; proof of DD to be uploaded; hard copy delivery within 5 days of bid end/open date
  • Delivery/installation: at the specified hospital address; schedule governed by option clause (up to 25% quantity variation)
  • Warranty: minimum 3-year warranty from final acceptance or after installation; OEM warranty certificates required at delivery
  • Documentation: GST registration, PAN, ISO 9001 certificate (bidder or OEM), experience certificates, and service network details in India
  • GST: local GST compliance required; ATC specifies GST must be included in bid
  • Delivery timeline: defined by delivery order terms; additional time calculations apply per option clause
  • Local service: bidder must demonstrate established installation, commissioning, training, and maintenance network in India
  • OEM authorization: if the product is imported, an Indian authorized seller must provide after-sales support

Key Specifications

  • Ceiling OT Light (V2) with LED technology

  • Minimum lamp head diameters for main and auxiliary domes with ±20 mm tolerance

  • Light intensity at 1 meter and color temperature in specified Kelvin range

  • Minimum LED life span per dome (hours) and illuminated field diameter (mm)

  • CRI rating for accurate colour rendering in OT environment

  • Type of control panel and power supply specifications

  • Material of lamp head and warranty terms

Terms & Conditions

  • EMD via DD in favor of M R Ponvadivu; hard copy to be delivered within 5 days

  • Delivery and installation at ESI Hospital Sivakasi; 25% quantity variation allowed

  • ISO 9001 certification required; after-sales network in India

Important Clauses

Payment Terms

EMD via DD; no explicit payment terms stated in tender data; ensure bid includes GST-compliant invoicing and standard hospital procurement terms

Delivery Schedule

Delivery period subject to option clause; quantity may vary up to 25% at contract rates; extended delivery time formula provided in ATC

Penalties/Liquidated Damages

LD details not explicitly listed; ensure compliance with delivery/installation deadlines and defect rectification as per OEM warranty

Bidder Eligibility

  • ISO 9001 certification holder or OEM with ISO 9001 accreditation

  • Indian registered office for after-sales service if product is imported

  • Experience in supplying/installing ceiling OT lighting or medical equipment

  • GST registration and compliance for bidding

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Posted: 5 February 2025
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Posted: 23 September 2025
Closed: 4 October 2025
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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERAL Product Description Ceiling OT Light
PRODUCT INFORMATION Type of Ceiling OT Light Double Dome
PRODUCT INFORMATION Light Emission of OT Light LED
PRODUCT INFORMATION Type of Lamp head Single non winged round shape lamp head, Petaled Shaped / winged lamp head
PRODUCT INFORMATION Minimum Diameter of lamp Head for main dome with tolerance ±20 (in mm) 500 mm, 600 mm
PRODUCT INFORMATION Minimum Diameter of Auxiliary dome with tolerance ±20 (in mm) 500 mm, 600 mm
PRODUCT INFORMATION Minimum Diameter of lamp Head for Second auxiliary dome with tolerance ±20 (in mm) NA in case of Single dome and Double dome
PRODUCT INFORMATION Material of Head Lamp ABS/ Aluminium/ Poly Carbonate
PRODUCT INFORMATION Light Intensity in Luminous at 1 meter distance 150000 to 160000 (Major Dome)
PRODUCT INFORMATION Colour Temperature in Kelvin (In between) 3500 to 5000 K
PRODUCT INFORMATION Minimum Life Span of LED for each dome (in hours) 50000, 60000 Or higher
PRODUCT INFORMATION Illuminated field diameter (in mm) 180 to 300 mm or better
PRODUCT INFORMATION Colour rendering index (CRI) 95, 96, 98 Or higher
PRODUCT INFORMATION Type of Control Panel Manual, Touch Screen
PRODUCT INFORMATION Power Supply 220-240 V, 50 Hz Single Phase
WARRANTY Warranty in years (Option of comprehensive warranty is available through bidding only, which if opted will supersede normal warranty in the catalogue) 5.0, 3.0

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Required Documents

1

GST registration certificate

2

PAN card

3

ISO 9001 certification (bidder or OEM)

4

Experience certificates for similar ceiling OT light supply/installation

5

Technical bid documents and product specifications

6

OEM authorization or authorized seller certificate

7

EMD submission proof (DD in favor of M R Ponvadivu) and scanned copy

8

Certificate of product compliance (lamp head, LED lifespan, CRI, color temperature)

9

Proof of service centers and after-sales support details in India

10

Delivery address confirmation and installation plan

Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to participate in ceiling OT light tender in Tamil Nadu 2025

Bidders must be ISO 9001 certified (or OEM), provide GST registration, PAN, and experience certificates. Submit EMD via DD in favor of M R Ponvadivu and upload scanned proof; deliver hard copy within 5 days after bid end date. Include OEM authorization if imported and installation plan for ESI Hospital Sivakasi.

What documents are required for Tamil Nadu OT light bid 2025

Required documents include GST certificate, PAN, ISO 9001 certificate, experience certificates for similar supply/install, OEM authorization, technical specifications, service network details in India, EMD DD proof, and installation/commissioning plan.

What are the technical specifications for ceiling OT light V2

Key specs include LED life span per dome, minimum lamp head diameters with ±20 mm tolerance, light intensity at 1 meter, colour temperature range, CRI value, illuminated field diameter, lamp head material, control panel type, and power supply details; ensure ISI/medical compatibility where applicable.

What is the EMD requirement for Tamil Nadu hospital equipment tender

EMD must be submitted as an Account Payee Demand Draft in favor of M R Ponvadivu, Sivakasi; scanned proof uploaded with bid; hard copy to be delivered within 5 days of bid end date.

What are the delivery terms for the Tamil Nadu OT light tender

Delivery may vary by up to 25% of bid quantity under the option clause; delivery schedule extends at contract rates; initial delivery should align with the original order terms and last date of delivery order.

What warranty is required for ceiling OT lights in this tender

Minimum 3-year warranty from final acceptance or after installation; OEM warranty certificates must be submitted at delivery; service centers across India must be listed for after-sales support.

Are imported ceiling OT lights allowed in this Tamil Nadu tender

Imported products require an OEM with a registered Indian office for after-sales service; provide relevant authorization and ensure service support availability within India as part of the bid.

What standards and certifications must bidders meet for this procurement

Bidders or OEMs must hold ISO 9001 certification; GST compliance is required; product must meet hospital lighting standards and supplier must demonstrate installation, testing, and commissioning capabilities.

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