Indian Army Vehicle Servicing Tender Betul Madhya Pradesh 2026 – Eicher PRO Hydraulic System Servicing & Repairs
Bid Publish Date
05-Feb-2026, 4:43 pm
Bid End Date
16-Feb-2026, 9:00 am
Value
₹73,800
Location
Progress
Quantity
9
Category
Servicing of veh by replace the following items incl oiling and greasing
Bid Type
Two Packet Bid
Key Highlights
- • Authorised, experienced automobile workshop required for EICHER PRO vehicles with hydraulic systems
- • Scope spans mechanical, electrical, and upholstery tasks in a single service order
- • Delivery flexibility with 25% quantity variation during contract and currency
- • Estimated contract value ₹73,800 for Betul, Madhya Pradesh
- • Option-based delivery extension rules with minimum 30 days
- • No explicit EMD amount specified in tender data
- • ATC requires on-site servicing at an authorised workshop with adequate tools and manpower
- • Work includes gearbox overhaul, seat cover replacement, wiring repairs, and window glass replacement
Categories
62
Tender Overview
The Indian Army invites a servicing contract for multiple repairs and preventive maintenance of vehicles in Betul, Madhya Pradesh 460001. The scope covers comprehensive maintenance activities: servicing of vehicles with oiling and greasing, servicing of vehicle-mounted telescopic ladder, dismantling and reassembly of suspension, wheel hub and brake system work, replacement of seat covers, gear box overhaul with replacement of unserviceable parts, rubber floor matting replacement, complete wiring repairs, and window glass repair/replacement. Estimated value is ₹73,800, signaling a focused, workshop-based engagement. Work location must be an authorised and experienced automobile workshop capable of servicing EICHER PRO vehicles with hydraulic systems. A 25% quantity variation is allowed during and after contract award, at contracted rates. This tender emphasizes practical on-site competency and adherence to delivery timelines within the extended option window. The unique aspect is the integration of diverse mechanical, electrical, and upholstery tasks under a single service order for a government vehicle fleet.
Technical Specifications & Requirements
- Scope of work includes: oiling/greasing, servicing of telescopic ladder, suspension removal, wheel hub/brake system access, seat cover replacement, gearbox opening and replacement of unserviceable parts, rubber floor matting replacement, wiring overhaul, and door glass repair/replacement.
- Workshop requirements: authorised, experienced automotive workshop with tools, manpower, and facilities for servicing EICHER PRO vehicles with hydraulic systems.
- Financials: Estimated contract value ₹73,800; exact EMD not specified in data.
- Delivery & scheduling: delivery timeline governed by option clause; additional time calculation based on quantities and original delivery period with a minimum of 30 days.
- Location: Betul, Madhya Pradesh (460001).
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates; additional delivery time formula applies with a minimum of 30 days.
- Delivery/Worksite: job to be carried out at an authorised automobile workshop with adequate tools and facilities for EICHER PRO vehicles with hydraulic systems.
- Compliance: bidders must adhere to the option clause and provide services that meet the described scope within the agreed delivery windows.
- EMD/Payment: EMD amount not specified in the data; payment terms are not provided.
- Other: No explicit warranty or penalty terms listed in available data; ATC emphasizes on-site capability and authorized workshop status.
Key Specifications
-
- Scope of work: oiling/greasing; servicing of vehicle-mounted telescopic ladder; suspension disassembly; wheel hub/brake system access; seat cover replacement; gearbox opening with replacement of unserviceable parts; rubber floor matting replacement; complete wiring repair/replacement; door window glass repair/replacement
-
- Workshop capability: authorised and experienced workshop; facilities for EICHER PRO vehicles with hydraulic systems
-
- Estimated value: ₹73,800
-
- Delivery terms: option-based quantity adjustments up to 25%, extended delivery time formula with minimum 30 days
-
- Location: Betul, Madhya Pradesh 460001
Terms & Conditions
-
Option clause allows ±25% quantity variation at contract and during currency
-
Delivery window governed by last/extended delivery order dates with 30-day minimum extension
-
Work to be performed at an authorised workshop capable of EICHER PRO hydraulic vehicle servicing
Important Clauses
Payment Terms
No explicit payment terms stated in data; bidders should confirm whether advance or milestone payments apply upon contract finalisation.
Delivery Schedule
Delivery timeframe tied to last date of original delivery order and any extended period; additional time calculated as (Increased quantity / Original quantity) × Original delivery period with minimum 30 days.
Penalties/Liquidated Damages
No LD details provided in the data; bidders should seek clarification on penalties for delayed service completion.
Bidder Eligibility
-
Authorized vehicle service workshop with capability to service EICHER PRO vehicles
-
Demonstrated experience in hydraulic system servicing and upholstery replacement
-
Capability to handle mechanical, electrical, and interior refurbishment under one contract
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Servicing of veh by replace the following items incl oiling and greasing , Servicing of vehicle mounted Telescopic Ladder incl oiling greasing , Taking out the suspension system , Opening the wheel hub and brake system , Taking out old seat cover and fixing new seat cover complete , Opening of gear box and taking out unserviceable parts and replace , Replacing and fixing new rubber floor matting , Complete wiring change and repairing replacement of defective items , Repair to door window glass with replacement
Authority Records
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Documents 4
GeM-Bidding-8938727.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
Servicing of veh by replace the following items incl oiling and greasing
Servicing of veh by replace the following items incl oiling and greasing of all the moving parts and washing of vehicle complete comma Engine oil comma Oil filter comma Fuel filter comma Air filter comma Coolant bottle with pipe comma ATF steering oil
Servicing of vehicle mounted Telescopic Ladder incl oiling greasing
Servicing of vehicle mounted Telescopic Ladder incl oiling greasing of all cylinder comma Hose pipe comma motor comma piston cylinder comma hydraulic Valve comma hydraulic oil No 68 32 lit comma taking out the parts and refixing the same after complete repair
Taking out the suspension system
Taking out the suspension system comma opening comma dismantling and removing defective parts with following new parts and refixing the same after repair complete comma Suspension kit comma Shock observer comma Main leaf spring comma U clamp with bolt and washer
Opening the wheel hub and brake system
Opening the wheel hub and brake system of all wheels comma taking out all the defective parts and supply and fix following new parts including refixing and testing complete and as specified and directed comma Wheel cylinder assy upper comma Wheel cylinder assy lower comma Brake shoe comma Brake fluid comma Brake pipe iron comma Grease comma Bearing rear side
Taking out old seat cover and fixing new seat cover complete
Taking out old seat cover and fixing new seat cover complete set after necessary repair of original seat and cushion by stitching the worn out seat comma fitting seat materials of good quality and fixing the same to their proper place neatly complete all as specified and as directed
Opening of gear box and taking out unserviceable parts and replace
Opening of gear box and taking out unserviceable parts and replace it with new parts as under and refixing the same including testing complete comma cutch plate assy comma pressure plate comma Accelaraor cable comma Accelarator paddle spring comma Gear shifting lever comma gear oil
Replacing and fixing new rubber floor matting
Replacing and fixing new rubber floor matting 01 set complet washing gracing comma polishing and entire vaccume cleaning the vehicle
Complete wiring change and repairing replacement of defective items
Complete wiring change and repairing replacement of defective items comma back light assy with bulb and clamp comma indicator light assy comma starting switch comma odometer comma fuel indicator comma head light assy with bulb and clamp comma Rear view mirror
Repair to door window glass with replacement
Repair to door window glass with replacement of rubber beading as per existing complete with change of door lock assy
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Servicing of veh by replace the following items incl oiling and greasing | Servicing of veh by replace the following items incl oiling and greasing of all the moving parts and washing of vehicle complete comma Engine oil comma Oil filter comma Fuel filter comma Air filter comma Coolant bottle with pipe comma ATF steering oil | 1 | job | bsoafamla | 30 | |
| 2 | Servicing of vehicle mounted Telescopic Ladder incl oiling greasing | Servicing of vehicle mounted Telescopic Ladder incl oiling greasing of all cylinder comma Hose pipe comma motor comma piston cylinder comma hydraulic Valve comma hydraulic oil No 68 32 lit comma taking out the parts and refixing the same after complete repair | 1 | job | bsoafamla | 30 | |
| 3 | Taking out the suspension system | Taking out the suspension system comma opening comma dismantling and removing defective parts with following new parts and refixing the same after repair complete comma Suspension kit comma Shock observer comma Main leaf spring comma U clamp with bolt and washer | 1 | job | bsoafamla | 30 | |
| 4 | Opening the wheel hub and brake system | Opening the wheel hub and brake system of all wheels comma taking out all the defective parts and supply and fix following new parts including refixing and testing complete and as specified and directed comma Wheel cylinder assy upper comma Wheel cylinder assy lower comma Brake shoe comma Brake fluid comma Brake pipe iron comma Grease comma Bearing rear side | 1 | job | bsoafamla | 30 | |
| 5 | Taking out old seat cover and fixing new seat cover complete | Taking out old seat cover and fixing new seat cover complete set after necessary repair of original seat and cushion by stitching the worn out seat comma fitting seat materials of good quality and fixing the same to their proper place neatly complete all as specified and as directed | 1 | job | bsoafamla | 30 | |
| 6 | Opening of gear box and taking out unserviceable parts and replace | Opening of gear box and taking out unserviceable parts and replace it with new parts as under and refixing the same including testing complete comma cutch plate assy comma pressure plate comma Accelaraor cable comma Accelarator paddle spring comma Gear shifting lever comma gear oil | 1 | job | bsoafamla | 30 | |
| 7 | Replacing and fixing new rubber floor matting | Replacing and fixing new rubber floor matting 01 set complet washing gracing comma polishing and entire vaccume cleaning the vehicle | 1 | job | bsoafamla | 30 | |
| 8 | Complete wiring change and repairing replacement of defective items | Complete wiring change and repairing replacement of defective items comma back light assy with bulb and clamp comma indicator light assy comma starting switch comma odometer comma fuel indicator comma head light assy with bulb and clamp comma Rear view mirror | 1 | job | bsoafamla | 30 | |
| 9 | Repair to door window glass with replacement | Repair to door window glass with replacement of rubber beading as per existing complete with change of door lock assy | 1 | job | bsoafamla | 30 |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for automotive servicing (EICHER PRO/Hydraulic systems preferred)
Financial statements or turnover proof (where applicable)
EMD/Security deposit documentation (not specified—provide if required by agency)
Technical bid documents demonstrating workshop capabilities
OEM authorization or accreditation (if required for specific components)
Any certifications proving workshop accreditation or quality management
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Indian Army Betul vehicle servicing tender 2026?
Bidders should register with the procurement portal, submit the required documents (GST, PAN, experience certificates, financials, OEM authorizations), and provide technical bid detailing workshop capabilities for EICHER PRO hydraulic systems. Ensure compliance with the 25% quantity variation clause and confirm delivery timelines per contract terms.
What documents are required for Betul vehicle servicing tender submission?
Required documents include GST certificate, PAN, experience certificates in automotive servicing, financial statements, EMD documentation if applicable, technical bid, OEM authorizations, and workshop capability proofs for hydraulic systems in EICHER PRO vehicles.
What are the key technical requirements for EICHER PRO servicing?
Key requirements cover oiling/greasing, ladder servicing, suspension dismantling, wheel hub/brake work, seat cover replacement, gearbox overhaul, rubber floor matting, wiring repairs, and window glass replacement, all performed at an authorised workshop with hydraulic system expertise.
When is the delivery extension period applicable in this tender?
Delivery extension applies if the quantity is increased; the formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and may extend to the original delivery period under option clause.
What is the estimated contract value for this Betul tender?
The estimated value is ₹73,800, indicating a focused, workshop-based service engagement with multi-activity repair scope for government vehicles.
What are the eligibility criteria for workshop capability in this bid?
Eligible bidders must be an authorised workshop with proven capability to service EICHER PRO vehicles using hydraulic systems, plus demonstrated experience in mechanical, electrical, and upholstery tasks listed in the scope.
What payment terms and EMD details apply to this bid?
EMD details are not specified in the data; bidders should seek clarification. Payment terms are also not disclosed; confirm whether advance, milestone, or upon-delivery payments apply in the final contract.
Where is the project location and who is the procuring organization?
Project location is Betul, Madhya Pradesh 460001, and the procuring organization is the Indian Army under the Department of Military Affairs, for servicing and repair of EICHER PRO vehicles.
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Documents 4
GeM-Bidding-8938727.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS