Urban Development Department Uttar Pradesh Vehicle Mounted Dry and Wet Garbage Suction Machine Tender 2026 - 25% Quantity Extension & OEM Turnover
Bid Publish Date
01-Oct-2026, 8:22 pm
Bid End Date
20-Oct-2026, 8:00 pm
Location
Progress
Tender Overview
The Urban Development Department, Uttar Pradesh, seeks bids for a Vehicle Mounted Dry and Wet Garbage Suction Machine under a government procurement framework. The tender contemplates potential quantity flexing up to 25% of bid quantity at contract award and again during the contract period at contracted rates, with delivery timelines tied to the original order and extended period. Bidders must demonstrate the required financial stability through turnover evidence and provide OEM turnover corroboration. A functional service centre presence in the state is mandatory for carry-in warranty scenarios, or alternative onsite warranty arrangements. This procurement emphasizes after-sales support capacity, OEM accountability, and capacity to scale under option clauses, with emphasis on transparency and compliance to ensure uninterrupted city-wide sanitation operations.
Technical Specifications & Requirements
- Product category: Vehicle mounted dry and wet garbage suction machine
- Key commercial terms: 25% quantity increase/decrease rights at contract placement and during currency, with minimum extension logic (minimum 30 days unless original period exceeds 30 days)
- Financial criteria: Minimum average annual turnover required for last 3 financial years; documentation via certified audited balance sheets or CA/Cost Accountant certificate; OEM turnover criteria also apply for combined bids
- OEM considerations: If submitting a consortium/bunch bid, OEM with the highest bid value must meet turnover requirement
- Service & support: Functional service centre in each consignee state for carry-in warranty; if not present, establishment within 30 days of award
- BOQ note: No items listed in BOQ; implies need to align with the Bidder’s capability to deliver complete machine within specified terms
- Compliance focus: Emphasis on delivery readiness, post-sale service, and scalable procurement approach
Terms, Conditions & Eligibility
- Delivery extension logic: Additional delivery time formula based on increased quantity vs original quantity, with a minimum 30 days
- EMD/financials: Turnover evidence required; detailed financial documents must be uploaded
- OEM turnover: OEMs must meet the turnover criteria or ensure compliance for primary product category
- Service network: Establish or prove existing state-wide service centres within 30 days of award
- Warranty stance: On-site vs carry-in warranty conditions to determine service centre responsibilities
- Contractual flexibility: Option clause to adjust quantity within 25% during contract term
- Documentation: Submission of audited financials or CA certificate, service capability proofs, and OEM authorizations as applicable
Key Specifications
-
Product/service: Vehicle mounted dry and wet garbage suction machine
-
Delivery capability to Uttar Pradesh locations as required by UD-UP
-
Turnover evidence: last 3 financial years (audited) or CA certificate
-
OEM turnover requirement: applicable for high bid value in bunch bids
-
Service centre requirement: functional in state or establishment within 30 days of award
-
Option clause: ±25% quantity with contracted rates and delivery time calculation
Terms & Conditions
-
Key term 1: 25% quantity increase/decrease rights at contract award and during currency
-
Key term 2: Mandatory turnover criteria with audited balance sheets or CA certificate
-
Key term 3: Service centre presence in Uttar Pradesh; 30-day establishment window
Important Clauses
Delivery Terms
Delivery period starts from the last date of original delivery order; extended period follows the same calculation; minimum 30 days for extended time
Turnover & OEM Turnover
Bidder and OEM must meet minimum average annual turnover for last 3 years; provide audited statements or CA certificate
Service & Support
Functional Service Centre required in each consignee state; 30 days to establish if not present
Bidder Eligibility
-
Minimum average annual turnover as specified for bidder and OEM over last 3 financial years
-
Evidence via audited balance sheets or CA certificate
-
Functional service centre in Uttar Pradesh or plan to establish within 30 days of award
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
25
OEM Avg. Turnover
150
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Vehicle Mounted Dry and Wet Garbage Suction Machine (Q3)
Advisory Bank
AXIS BANK LTD
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Shamli
Delivery Pincodes
247774
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Himanshu Narayan | 247774,Nagar Palika Parishad Kairana Moh. Begumpura Kairana | Shamli | Uttar Pradesh | 247774 | 1 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9968869.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Corrigendum Updates
2 Updates Update
Extended Deadline
20-Oct-2026, 2:30 pm
Opening Date
21-Oct-2026, 2:30 pm
Update
Extended Deadline
15-Oct-2026, 3:30 pm
Opening Date
16-Oct-2026, 3:30 pm
Required Documents
GST registration certificate
PAN card
Audited Balance Sheets for last 3 financial years or CA/Cost Accountant turnover certificate
OEM authorization letter (if bidding with OEM support)
Proof of functional service centre in Uttar Pradesh or establishment plan within 30 days of award
Financial statements and turnover proof for OEM (if applicable)
Experience/capability documents demonstrating ability to supply vehicle mounted garbage suction machines
Any other documents requested under T&C (commercial terms, warranty, delivery commitments)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for vehicle mounted garbage suction tender in UP 2026?
Bidders must submit audited financials or CA certificates showing turnover for last 3 years, provide GST/PAN, OEM authorizations if applicable, and demonstrate a functional service centre in Uttar Pradesh or commitment to establish one within 30 days of award. The bid must align with 25% quantity option terms and warranty provisions.
What documents are required for UP sanitation equipment tender submission?
Required documents include GST certificate, PAN, last 3 years audited financials or CA turnover certificate, OEM authorization, service centre proof or establishment plan, and technical bid documents detailing capability to supply vehicle mounted garbage suction machines along with warranty terms.
What are the delivery extension rules for quantity changes in UP tender?
Delivery extension follows: Increased quantity ÷ Original quantity × Original delivery period, with a minimum extension of 30 days. The purchaser may extend within the original delivery window; any increase falls under the 25% option clause at contract award and during currency.
What turnover criteria must bidders meet for UP vehicle suction tender?
Bidder and OEM must show minimum average annual turnover for the last 3 financial years (per bid document). If the bidder is under 3 years old, turnover is calculated from the date of incorporation; submit audited balance sheets or CA certificates confirming figures.
What is the importance of OEM turnover in joint bids for UP tender?
In bunch bids, the OEM of the highest value primary product requirement must meet the OEM turnover criterion. This ensures that the lead supplier has sustained financial capacity to back the procurement scale and post-sale obligations.
When will service centres need to be established for warranty in UP?
If a service centre is not present at bidding, the successful bidder must establish one within 30 days of award, ensuring coverage for carry-in warranty and timely maintenance across Uttar Pradesh.
What is the scope of the 25% quantity option in this UP tender?
The purchaser can increase or decrease the ordered quantity by up to 25% at contract award and during the currency, applying contracted rates; delivery timing must accommodate the adjusted quantity with the same framework.
Are there BOQ items listed for this UP garbage suction tender?
No BOQ items are listed; bidders should demonstrate capability to supply complete vehicle mounted suction machines and align with the stated option clause and service commitments, ensuring end-to-end delivery readiness.