Hindustan Aeronautics Limited Avilube I-12A Tender Sunabeda Odisha 2026
Progress
Key Highlights
- • HAL Sukhoi Engine Division Sunabeda Odisha procurement of Avilube I-12A
- • 50% quantity variation rights at contract award and during currency
- • GST responsibility on bidder; invoice in consignee name with consignee GSTIN
- • Vendor-code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate
- • Demurrage clause: 0.5% of contract value per day for undelivered/rejected items
- • Original packing must be used; packing material non-returnable
Tender Overview
Organization: Hindustan Aeronautics Limited (HAL) – Sukhoi Engine Division, Sunabeda-2, Koraput, Odisha 763002. Product/Service: Avilube I-12A (scope: supply of goods; installation if covered). Location: Sunabeda, Odisha. Estimated Value: not disclosed; EMD: not disclosed. Unique terms include a flexible quantity option (up to ±50%) at contracted rates and a delivery timeline pegged to original order dates with minimum 30 days extended period. GST handling is on bidder responsibility with actuals or lower applicable rates. Bidders must provide vendor-code documentation (PAN, GSTIN, cancelled cheque, EFT mandate). Scope remains “Only supply of Goods.” Unique compliance includes GST portal invoicing and consignee GSTIN on invoices. HAL’s procurement emphasis is on verifiable documents and compliance with standard invoicing practices.
Technical Specifications & Requirements
- Delivery & commissioning address: HAL Sukhoi Engine Division, Sunabeda-2, Koraput, Odisha 763002.
- GST handling: bidder bears GST impact; reimbursement as actuals or lower rate, max quoted GST.
- Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified).
- Option Clause: +50% quantity flexibility at bid rates; extended delivery period calculations with minimum 30 days.
- Invoicing: invoices to be raised in consignee name with consignee GSTIN; upload GST invoice and GST portal payment screenshot on GeM.
- Scope: Bid price includes all costs; limited to supply of goods; no explicit installation unless scope mentions.
- Ration ATCs: demurrage 0.5% per day if not lifted within 48 hours; destruction after one month if not lifted.
Terms, Conditions & Eligibility
- Delivery terms: to be fulfilled at HAL Sunabeda address; installation/commissioning as applicable.
- Document submission: PAN, GSTIN, cancelled cheque, EFT mandate (bank-certified) for vendor code creation.
- Invoicing rules: GST invoice must be in consignee name with consignee GSTIN; GST portal screenshots required.
- Option rights: HAL may increase/decrease quantity by up to 50%; delivery timelines adjust accordingly with minimum 30 days; compliant bidders only.
- Payment & compliance: payment terms aligned to GST actuals; packing material remains supplier’s responsibility; original packing must be maintained.
Key Specifications
-
Scope: Supply of Avilube I-12A
-
Delivery location: HAL Sukhoi Engine Division, Sunabeda-2, Odisha 763002
-
Option clause: ±50% quantity at bid rates with extended delivery period
-
Invoicing: consignee name, GSTIN; GST portal screenshot required
-
Demurrage: 0.5% per day after 48 hours if not lifted; destruction after one month
Terms & Conditions
-
GST burden falls on bidder with actuals or lower rate
-
Bid price includes all costs; supply-only scope unless stated
-
Vendor-code documents required for tender participation
Important Clauses
Payment Terms
GST-based reimbursement to be as per actuals or lower rate; invoicing in consignee name with consignee GSTIN
Delivery Schedule
Delivery begins from order date; extended delivery calculation = (additional quantity / original quantity) × original delivery period; minimum 30 days
Penalties/Liquidated Damages
Demurrage 0.5% of total contract value per day for undelivered/rejected items; destruction if not lifted within one month
Bidder Eligibility
-
Submit PAN, GSTIN, cancelled cheque, and EFT mandate
-
Ability to supply goods with original packing material
-
Compliance with delivery at HAL Sunabeda and invoicing in consignee name
Tender Data
Bid Details
Quantity
4160
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Avilube I-12A
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
KORAPUT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KORAPUT | KORAPUT | - | - | 4160 | 180 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9752386.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
10-Sep-2026, 3:30 pm
Opening Date
10-Sep-2026, 4:00 pm
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
GST invoice and GST portal payment proof (GeM upload)
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for Avilube I-12A tender in Sunabeda Odisha?
To bid, ensure you meet vendor-code prerequisites (PAN, GSTIN, cancelled cheque, EFT mandate). Prepare GST-compliant invoices, supply only goods, and be ready for up to 50% quantity variation. Provide HAL-specific shipping details and confirm consignee GSTIN in your invoice.
What documents are required for HAL Sukhoi Engine Division bids?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice with consignee GSTIN. Ensure your bid package includes these for vendor-code creation and seamless GeM invoicing verification.
What is the delivery policy for HAL Avilube supply?
Delivery must occur at HAL Sukhoi Engine Division, Sunabeda-2, Odisha. The option clause allows up to 50% quantity variation, with the extended delivery period calculated by the formula and a minimum of 30 days.
What are the GST invoicing requirements for HAL procurement?
Invoices must be raised in the consignee’s name with the consignee GSTIN. Upload scanned GST invoice and GST portal payment screenshot on GeM. GST reimbursement aligns to actuals or the lower rate, not exceeding quoted GST.
What are the penalties for non-fulfillment in HAL bids?
Demurrage charges apply at 0.5% of total contract value per day if items are not lifted within 48 hours; if not lifted within a month, items may be destroyed with no claim admitted.
What is the scope of supply for HAL Avilube I-12A tender?
Scope is limited to the supply of goods; installation/commissioning is included only if covered in the scope of supply. Ensure packing is in original material; no packing material returns required.