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Indian Army Visitor & Vehicle Management Access Control Tender Tinsukia Assam 2026 IS 1-year Warranty OEM Authorization

Bid Publish Date

09-Apr-2026, 7:33 pm

Bid End Date

23-Apr-2026, 12:00 pm

Location

TINSUKIA , ASSAM
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Progress

Issue09-Apr-2026, 7:33 pm
Technical20-04-2026 09:24:44
Financial
AwardCompleted
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • OEM authorization required for bids from authorized distributors
  • • NDA declaration mandatory with bid submission
  • • Data Sheet alignment mandatory; mismatches lead to rejection
  • • 1-year warranty from final acceptance or post-installation testing
  • • Service-center network in INDIA for after-sales support
  • • Option clause allows +/- 25% quantity change during and after contract
  • • GSTIN, PAN, cancelled cheque and EFT mandate documents required
  • • No BOQ items specified; focus on access-control solution capabilities

Categories 10

TIME LOCKS IOSM VEHICLE ACCESS CONTROL BITTER GUARD DOCUMENT MANAGEMENT AUTOMATIC TELLER MACHINE BUS TERMINAL DATA PROTECTION SECURITY GUARD

Tender Overview

Organization: Indian Army (Department of Military Affairs) invites bids for Visitor and Vehicle Management for Access Control at TINSUKIA, ASSAM 786125. The opportunity emphasizes OEM/authorized distributor participation, data sheet alignment, and post-sale support. Key differentiators include a mandatory Manufacturer Authorization, NDA compliance, and a 1-year warranty from final acceptance or post-installation. The contract allows quantity variation up to 25% during placement and currency, with a structured delivery extension formula. No BOQ items are listed, signaling a broad access-control solution scope and emphasis on vendor capability and after-sales network.

Technical Specifications & Requirements

  • Data Sheet of offered products must match bid parameters; mismatches risk rejection.
  • Warranty: 1 year from final acceptance or after commissioning, with OEM warranty certificates due at delivery.
  • Seller must have established Installation, Commissioning, Training, and Maintenance service groups in India.
  • Manufacturer Authorization: OEM/Original Service Provider details required with bid submission.
  • Non-Disclosure Declaration must be uploaded on bidder letterhead.
  • Required documents upon bid: PAN, GSTIN, cancelled cheque, EFT mandate, and data sheet for bid verification.
  • Terms include an option clause for quantity adjustments up to 25% and potential extended delivery time calculations.

Terms & Eligibility

  • NDA compliance, OEM authorization, and data sheet conformity are mandatory.
  • Bidder must submit: PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
  • Warranty obligations require post-sale service capability and a network of service centers near the consignee location.
  • Data sheet verification and installation/training capability are critical for eligibility.
  • The contract permits delivery-time adjustments based on quantity changes with a minimum 30-day extension rule.

Key Specifications

  • Product category: Visitor and Vehicle Management for Access Control

  • Warranty: 1 year from final acceptance or completion of installation/commissioning

  • Service capability: Installation, Commissioning, Training, Troubleshooting, Maintenance in INDIA

  • Documentation: OEM warranty certificates at delivery; data sheet must match bid parameters

  • Delivery terms: Option clause for up to 25% quantity variation; minimum 30 days additional time when extended

  • Authorization: Manufacturer Authorization required for OEM/distributor

  • Confidentiality: Non-Disclosure Declaration to be uploaded with bid

Terms & Conditions

  • Option to adjust quantity by up to 25% during contract placement and currency

  • OEM authorization and NDA obligations must be fulfilled

  • Data sheet conformity and post-sales service capability are essential

  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate required

  • 1-year warranty with OEM support and service network in INDIA

Important Clauses

Payment Terms

Not specified in tender data; bidders should anticipate standard government payment upon acceptance and completion

Delivery Schedule

Delivery period linked to order date with option extension rules; extended time governed by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in available data; bidders should seek clarity during bid submission

Bidder Eligibility

  • Authorized OEM or authorized distributor with official authorization

  • Demonstrated installation and maintenance capabilities in INDIA

  • Ability to provide 1-year warranty and post-sale support at consignee location

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Visitor and Vehicle Management for Access Control

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9174701.pdf

Main Document

Other Documents

OTHER

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

OEM Manufacturer Authorization/Distributorship details

6

Data Sheet of offered product(s)

7

Non-Disclosure Declaration (on bidder letter head)

8

Data Sheet alignment verification documents

Corrigendum Updates

1 Update
#1

Update

20-Apr-2026

Extended Deadline

23-Apr-2026, 12:00 pm

Opening Date

23-Apr-2026, 12:30 pm

Technical Results

S.No Seller Item Date Status
1
A.V TECHNO SOFT INDIA PRIVATE LIMITED   Under PMA
Make : AVTECH Model : Visitor and Vehicle Management for Access Control Title : Visitor and Vehicle Management for Access Control20-04-2026 09:24:44
2
WDUWG INDIA LLP   Under PMA
Make : NA Model : Visitor and Vehicle Management for Access Control Title : Visitor and Vehicle Management for Access Control18-04-2026 16:51:44

Financial Results

Rank Seller Price Item
L1
WDUWG INDIA LLP(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : Visitor and Vehicle Management for Access Control
L2
A.V TECHNO SOFT INDIA PRIVATE LIMITED   Under PMA
Item Categories : Visitor and Vehicle Management for Access Control

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for the visitor management access control tender in Tinsukia Assam 2026?

Bidders should submit OEM authorization, NDA on bidder letterhead, PAN, GSTIN, cancelled cheque, EFT mandate, and a conforming data sheet. Ensure data sheet matches bid parameters and provide OEM warranty certificates at delivery. Compliance with 1-year OEM warranty is mandatory.

What documents are required for the access control bid in Assam?

Required documents include PAN, GSTIN, cancelled cheque, EFT mandate certified by bank, OEM authorization, data sheet, and NDA. Data sheet must align with product specifications; mismatches can lead to bid rejection and a need for clarification.

What are the key technical specs for visitor management systems in this tender?

Technical emphasis is on data sheet conformity for access-control hardware and software, installation/commissioning capability in INDIA, and a 1-year warranty with OEM support. OEM authorization and NDA are essential prerequisites for eligibility.

When is the delivery timeline for quantity variations under the option clause?

Delivery time adjusts using: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option exercise.

What is required for after-sales support in this visitor management tender?

Bidder must have service centers in INDIA capable of installation, commissioning, training, troubleshooting, and maintenance. OEM warranty certificates must be supplied at delivery and post-installation support organized near the consignee location.

What standards or certifications are expected for access control equipment?

The tender specifies ISI/IS 550-related conformance is desirable; however, no explicit standard is stated. Bidders should ensure data sheets show compliance with applicable Indian standards and OEM warranty coverage for access-control hardware and software.

What are the penalties or liquidated damages for delayed delivery in this tender?

Not specified in the current terms; bidders should request explicit LD/penalty details during bid submission or clarification to avoid ambiguity and ensure contract clarity.

How to verify OEM authorization and NDA compliance for the Assam bid?

Submit official OEM authorization documents with full details (name, designation, address, email, phone). Upload the NDA on bidder letterhead, declare non-disclosure commitments, and ensure the data sheet corroborates the offered product parameters.

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