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State Planning Commission Uttarakhand Design and Collaboration Software, MS Office Suite, AIO PC, Laser MFM, Scanner, UPS Tender 2025

Bid Publish Date

29-Dec-2025, 4:54 pm

Bid End Date

14-Jan-2026, 7:00 pm

Location

DEHRADUN , UTTARAKHAND

Progress

Issue29-Dec-2025, 4:54 pm
AwardPending
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Quantity

51

Category

Design and Collaboration Software

Bid Type

Two Packet Bid

Categories 4

UPS ATM SCANNER SOFTWARE

Tender Overview

State Planning Commission Uttarakhand (Planning Department) invites bids for multiple categories including Design and Collaboration Software, MS Office Suite, AIO PC, Laser MFM, Scanner, and UPS. The tender outlines post-bid options for quantity variation up to 25%, with extended delivery time calculations based on original and additional quantities. Bidder/OEM must establish a functional service center within the state and provide dedicated toll-free support, with evidence required before payment release. A data sheet aligning offered products with specifications is mandatory, and OEM authorization is required for distributors. The procurement scope encompasses software licenses, hardware, and after-sales service infrastructure, with emphasis on service responsiveness and on-site support where applicable.

Technical Specifications & Requirements

  • Product/service categories: Design and Collaboration Software, MS Office Suite, AIO PC, Laser MFM, Scanner, UPS.
  • Service requirements: Establishment of a local service center within 30 days of award; dedicated toll-free service line; escalation matrix provided; state-level service provider presence.
  • Documentation: Upload of product data sheets; OEM authorization/certificates; data sheet matching with stated specifications; service center evidence.
  • Compliance: Rate contract terms, option clause for quantity variations, and delivery period logic tied to original delivery timelines. No explicit technical specs provided for items; emphasis on service capability and data sheet alignment.

Terms, Conditions & Eligibility

  • Quantity variation: up to 25% increase/decrease; extended delivery time formula included; minimum 30 days where applicable.
  • Service centers: mandatory in-state presence; 30-day window to establish if not existing; payment contingent on documentary proof.
  • Service support: escalation matrix and toll-free number required; dedicated office for the provider in the consignee state.
  • Documentation: Data sheet alignment; OEM authorization; data verification to avoid mismatches; supplier to provide proof of service capability.
  • Additional terms: Generic clauses on warranty, penalties, and performance may be included in ATC but are not fully detailed in the provided data.

Key Specifications

  • Product categories identified: Design and Collaboration Software, MS Office Suite, AIO PC, Laser MFM, Scanner, UPS

  • No explicit technical specifications available in data; emphasis on data sheet alignment with offered products

  • OEM authorization required for distributors; in-state service center presence or establishment plan within 30 days

Terms & Conditions

  • Quantity variation up to 25% with adjusted delivery timelines

  • Mandatory in-state service center and toll-free support

  • Data sheet alignment required; OEM authorization mandatory

Important Clauses

Payment Terms

Payment release contingent on documentary evidence of functional in-state service center; no explicit payment percentages provided in data

Delivery Schedule

Delivery period begins from last date of original delivery order; extended period calculated using (additional quantity ÷ original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not fully detailed in the data; ATC may include LD for delays, typical government terms apply but specific percentages not provided

Bidder Eligibility

  • In-state service capability or a clear plan to establish service center within 30 days of award

  • OEM authorization from the original equipment manufacturer for products offered

  • Compliance with option clause for quantity variation up to 25% and associated delivery extensions

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Bill of Quantities (BOQ) 6 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Design and Collaboration Software as per attached doc 1 pieces consignee1-spc 30
2 MS Office Suit as per attached doc 25 pieces consignee1-spc 30
3 AIO PC as per attached doc 8 pieces consignee1-spc 30
4 Laser MFM as per attached doc 8 pieces consignee1-spc 30
5 Scanner as per attached doc 1 pieces consignee1-spc 30
6 UPS as per attached doc 8 pieces consignee1-spc 30

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (similar procurements in government or large-scale projects)

4

Financial statements (latest audited/approved)

5

EMD/Security deposit details (if disclosed inATC terms, provide as per specification)

6

Technical bid documents including product data sheets

7

OEM authorization orManufacturer Authorization Certificate

8

Evidence of in-state service center or plan to establish within 30 days of award

9

Escalation matrix and dedicated toll-free service contact details

Frequently Asked Questions

Key insights about UTTARAKHAND tender market

How to bid for the design software tender in Uttarakhand 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD details, and OEM authorization. Upload product data sheets and ensure data sheet matches offered specifications. Establish an in-state service center or provide a plan within 30 days of award; payment is contingent on service-center evidence.

What documents are required for Uttarakhand procurement of MS Office Suite

Required documents include GST registration, PAN, financial statements, experience certificates for similar procurements, OEM authorization, and technical bid with product data sheets. Ensure service-center proof and escalation matrix are included; data sheet alignment is critical to avoid rejection.

What are the delivery time rules for quantity variation in the tender

The contract allows up to 25% quantity variation. Delivery time is recalculated as (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extension can apply to the full original delivery period as per option clause.

What standards or certifications are required for service support

The tender requires a dedicated toll-free service line and an escalation matrix for service support. An in-state service-provider office is mandatory; OEM authorization ensures product compatibility and local service coverage.

How is payment conditioned for the Uttarakhand government tender

Payment release is contingent on documentary evidence of a functional in-state service center. While exact milestone percentages are not disclosed, service-center proof is a prerequisite for final payment processing.

What is the scope of products under this procurement

Scope includes Design and Collaboration Software, MS Office Suite, AIO PC, Laser MFM, Scanner, and UPS. Data sheets must confirm specifications; OEM authorization is mandatory for distributors, and service support terms apply.

What is required for OEM authorization in this Uttarakhand bid

Bidders must provide an OEM authorization certificate detailing supplier name, designation, address, email, and phone. This ensures product legitimacy, warranty coverage, and compliance with state procurement rules.

How to verify data sheet alignment for offered products

Upload Data Sheets that exactly match product specifications in the BOQ. Any unexplained mismatch may lead to bid rejection; cross-check model numbers, firmware versions, and warranty terms with the original equipment manufacturer.