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Indian Army Procurement of Auto Glass, Belts, Hoses & Related Components - ISI/AAA/TRTL Standards, 2025

Bid Publish Date

04-Nov-2025, 11:47 am

Bid End Date

14-Nov-2025, 12:00 pm

Location

LALITPUR , UTTAR PRADESH
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Progress

Issue04-Nov-2025, 11:47 am
AwardPending
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Quantity

16

Category

SIDE GLASS ROD

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirements: Not specified in tender data
  • • Technical standards/certifications: Not specified in tender data
  • • Special conditions: 25% quantity variation right; advance sample approval workflow with fixed review windows
  • • Warranty/AMC: Not specified in tender data
  • • Penalties/Performance bonds: Not specified in tender data
  • • Delivery/Installation: Delivery period adjustments based on option clause; minimum 30 days for extended period
  • • Eligibility: No explicit experience/turnover requirements published in data

Categories 17

VALVE PARTS AND ACCESSORIES SLIDER VALVES AIR CYLINDERS BRAKE RUBBER PIPE ACTUATOR AIR COOLED ENGINE ELASTROMERIC PIPE UPVC PIPE PINCH VALVES FAN BUILDING AUTOMATION PNEUMATIC VALVES SOLENOID VALVES WATER HOSE HYDRAULIC BRAKE MILITARY VEHICLE

Tender Overview

The Indian Army (Department Of Military Affairs) invites bids for a range of vehicle components including SIDE GLASS ROD, FRONT/REAR WINDSHIELD LH, RUBBER HOSE AUX.W.TANK TO FILL PIPE, POLY V BELT 1360 SVL AC FAN, and related assemblies. The BoQ lists 10 items with no explicit quantities or unit measures provided in the data. The contract includes an option clause allowing up to 25% quantity variation during and after the original delivery period. A mandatory advance sample approval process applies post-award, with 5-day sample review and modification cycles, and a potential rescheduling of delivery without LD in case of buyer delays. This tender signals a structured supply contract with staged approvals and flexible ordering, aligned to military vehicle maintenance spares.

Technical Specifications & Requirements

  • No standalone technical specifications published in the tender data.
  • Notable terms include: advance sample submission (9/11 copies referenced) and subsequent approval workflow; bulk supply must align with approved sample; samples typically supplied by contractor at no cost unless otherwise specified.
  • Optional quantity extension up to 25% of contracted quantities during currency; delivery period adjustments computed as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
  • Additional clauses reference conformity to contract specifications framework and post-approval supply discipline. Vendors should anticipate a broad, unspecified scope requiring manufacturer credibility and readiness for rapid testing/approval.

Terms, Conditions & Eligibility

  • Option Clause: quantity may increase/decrease by up to 25% at contract placement and during currency.
  • Advance Sample: submit 9–11 samples within 5 days of award; approval or modification list issued by Buyer within 5 days; bulk supply must follow approved sample; potential delivery re-fix if Buyer delays approval.
  • No explicit EMD, payment terms, or delivery deadlines disclosed in the provided data; bidders should seek formal clarification.
  • Ensure readiness for pre-dispatch/sample-based inspection and adherence to buyer-approved specifications.

Key Specifications

  • Product/service names: SIDE GLASS ROD, FRONT/REAR WINDSHIELD LH, DOOR GLASS LH/RH, RUBBER HOSE AUX.W.TANK TO FILL PIPE, POLY V BELT 1360 SVL AC FAN, REPAIR KIT SPRING BRAKE ACTUATOR T 20 24, ASSY PIPE

  • Quantities: Not disclosed in tender data; BoQ shows 10 items with N/A quantities

  • Estimated value: Not disclosed

  • Quality/standards: Not specified in tender data

  • Delivery: Not specified; option clause permits 25% quantity variation with delivery recalculation

  • Testing/acceptance: Advance sample approval process required

Terms & Conditions

  • 25% quantity variation allowed during and after contract

  • Advance sample approval: 9–11 samples within 5 days of award

  • Delivery period adjusted for extended quantity with minimum 30 days

Important Clauses

Payment Terms

Not specified in tender data; bidders should seek formal terms during negotiation

Delivery Schedule

Delivery timing tied to sample approval; extended delivery time calculated by (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days

Penalties/Liquidated Damages

Not specified in tender data; potential LD may be activated per contract terms after clarification

Bidder Eligibility

  • Experience in supplying vehicle components or automotive glass and related hardware

  • Financial capacity to handle repeat-order variations under 25% clause

  • Ability to submit advance samples within 5 days of award and fulfill approved specs

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

SIDE GLASS ROD , AIR PRESSURE PIPE ASSY , REAR WIND SHIELD LH , FRONT WIND SHIELD LH , RUBBER HOSE AUX.W.TANK TO FILL PIPE , POLY V BELT 1360 SVL AC FAN , REPAIR KIT SPRING BRAKE ACTUATOR T 20 24 , ASSY PIPE , DOOR GLASS LH , DOOR GLASS RH

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 5

GeM-Bidding-8546134.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 10 Items Sign in for GEM prices

#1

SIDE GLASS ROD

SIDE GLASS ROD

3 pieces Delivery: 15 days
#2

AIR PRESSURE PIPE ASSY

AIR PRESSURE PIPE ASSY

1 pieces Delivery: 15 days
#3

REAR WIND SHIELD LH

REAR WIND SHIELD LH

1 pieces Delivery: 15 days
#4

FRONT WIND SHIELD LH

FRONT WIND SHIELD LH

1 pieces Delivery: 15 days
#5

RUBBER HOSE AUX.W.TANK TO FILL PIPE

RUBBER HOSE AUX.W.TANK TO FILL PIPE

1 pieces Delivery: 15 days
#6

POLY V BELT 1360 SVL AC FAN

POLY V BELT 1360 SVL AC FAN

1 pieces Delivery: 15 days
#7

REPAIR KIT SPRING BRAKE ACTUATOR T 20 24

REPAIR KIT SPRING BRAKE ACTUATOR T 20 24

2 pieces Delivery: 15 days
#8

ASSY PIPE

ASSY PIPE

1 pieces Delivery: 15 days
#9

DOOR GLASS LH

DOOR GLASS LH

3 pieces Delivery: 15 days
#10

DOOR GLASS RH

DOOR GLASS RH

2 pieces Delivery: 15 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vehicle component supply

4

Financial statements demonstrating fiscal stability

5

EMD/surety deposit details (if specified in terms)

6

Technical bid documents and OEM authorizations (if applicable)

7

Product conformity certifications or IS/ISO certificates (if applicable)

8

Advance sample submission plan and approval records

Financial Results

Rank Seller Price Item
L1
M/S KARTIK SALES CORPORATION(MSE)( MSE Social Category:General )    Under PMA
Item Categories : SIDE GLASS ROD,AIR PRESSURE PIPE ASSY,REAR WIND SHIELD LH,FRONT WIND SHIELD LH,RUBBER HOSE AUX.W.TA
L2
PITAMBRA TRADERS (MSE)( MSE Social Category:General )    Under PMA
Item Categories : SIDE GLASS ROD,AIR PRESSURE PIPE ASSY,REAR WIND SHIELD LH,FRONT WIND SHIELD LH,RUBBER HOSE AUX.W.TA
L3
M/S M. K. ENTERPRISES   Under PMA
Item Categories : SIDE GLASS ROD,AIR PRESSURE PIPE ASSY,REAR WIND SHIELD LH,FRONT WIND SHIELD LH,RUBBER HOSE AUX.W.TA

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to participate in Indian Army vehicle components tender 2025

To participate, bidders should submit standard bidder documents (GST, PAN, experience) and be prepared for an advance sample process: 9–11 samples within 5 days of award, with approval or modification notes issued within 5 days. Ensure readiness for 25% quantity variation and compliant delivery scheduling.

What documents are required for army vehicle spares bid in 2025

Required documents include GST registration, PAN, experience certificates for similar supply, financial statements, EMD details if applicable, technical bid documents, OEM authorizations, and any conformity certifications. Prepare advance sample plan if awarded, per buyer instructions.

What is the 25% quantity variation clause in this tender

The purchaser may increase or decrease contracted quantities by up to 25% at contract placement and during the currency. Delivery schedules adjust proportionally using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.

When is advance sample submission required for the bid

Advance samples must be submitted within 5 days of contract award. The buyer reviews 9–11 samples and issues approval or a modification list within 5 days; bulk supply must follow the approved sample.

What are the key product categories in this Indian Army tender

Categories include SIDE GLASS ROD, FRONT/REAR WINDSHIELD LH, DOOR GLASS LH/RH, RUBBER HOSE AUX.W.TANK TO FILL PIPE, POLY V BELT 1360 SVL AC FAN, and REPAIR KIT SPRING BRAKE ACTUATOR T 20 24, along with associated assemblies.

What are the delivery and inspection expectations for this bid

Delivery relies on the approved sample; if approvals are delayed, delivery may be rescheduled without LD. Post-sample approvals, bulk supplies must conform to the approved specs and may be inspected pre-dispatch per buyer policy.

Which standards or certifications are required for this government tender

The tender data does not specify exact standards; bidders should present OEM authorizations and any applicable conformity certifications. Align submissions to potential IS/ISO frameworks if requested during buyer clarification.

How to handle payment terms for army vehicle components procurement

Payment terms are not explicitly disclosed; bidders should await contract terms. Prepare to negotiate terms post-award, aligning with sample approvals and delivery milestones. Ensure financial records demonstrate capability to meet contract demands.

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