Local Government Department Punjab Frontend Loader Procurement Tender 2026 - Kotkapura Scope, Quantity Flexibility & EMD
Bid Publish Date
04-Sep-2026, 11:43 am
Bid End Date
19-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
Local Government Department Punjab invites bids for a Frontend Loader under a Kotkapura procurement process. The scope includes potential quantity adjustments up to 25% of bid quantity during contract placement and again within the contract period at contracted rates. The delivery timeline ties to the last date of the original delivery order, with an escalation rule: increased time equals (additional quantity ÷ original quantity) × original delivery period, minimum 30 days. Bidders must meet a mandatory EMD, provide self-declarations, and supply OEM certificates on letterhead. Service support requires a dedicated/toll-free number and an escalation matrix. Office inspections will occur at the Municipal Council Kotkapura.
Technical Specifications & Requirements
- Category: Frontend Loader
- No BOQ items available; no explicit technical specs provided in the data
- EMD: mandatory; submission method includes Demand Draft payable to Executive Officer Municipal Council, Kotkapura; hard copy to be delivered within 5 days of Bid End/Opening date
- Atc/compliance: upload acceptable ATC certificate, copy of Aadhar, PAN, cancel cheque; OEM certificate on OEM letterhead; ensure non-blacklist declaration
- Support: dedicated/toll-free service contact; escalation matrix required
- Inspection: conducted at Kotkapura Municipal Council office
- Turnover clause references three-year average turnover criteria per bid document; exact turnover threshold not disclosed
Terms, Conditions & Eligibility
- Quantity flexibility: up to 25% increase/decrease; extended delivery time calculated per formula with minimum 30 days
- EMD is mandatory; no exemption
- Documentation: GST, PAN, experience certificates, financial statements; OEM authorizations
- Post-order support: dedicated service line and escalation matrix required
- Pre-qualification: self-declaration of non-blacklisting; Aadhar, PAN, and cancelled cheque required
- Delivery and payment terms aligned to bid document; exact payment schedule not disclosed
Key Specifications
-
- Product: Frontend Loader
-
- Category: Heavy equipment for municipal use
-
- Quantity flexibility: up to 25% variation
-
- Delivery time rule: minimum 30 days when extended
-
- EMD requirement: mandatory; DD payable at Kotkapura
-
- Inspection location: Municipal Council Kotkapura
-
- Service requirement: dedicated/toll-free support and escalation matrix
-
- OEM certificate: mandatory on OEM letterhead
Terms & Conditions
-
Key Term 1: EMD mandatory with DD submission and hardcopy delivery within 5 days
-
Key Term 2: 25% quantity variation allowed during contract at contracted rates
-
Key Term 3: Inspection restricted to Kotkapura Municipal Council office
Important Clauses
Payment Terms
EMD mandatory; DD payable to Executive Officer Municipal Council Kotkapura; payment terms not disclosed in data
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period prorated by formula with minimum 30 days
Penalties/Liquidated Damages
Penalties not detailed in provided data; LD terms may be in bid document
Bidder Eligibility
-
Must meet mandatory EMD requirement with DD submission
-
OEM certificate on OEM letterhead
-
Non-blacklisted status and associated declarations
-
Turnover criteria described in bid document (three-year average turnover; exact threshold not disclosed)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
10
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Frontend Loader
Advisory Bank
HDFC Bank
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
150
Delivery Locations
1
Delivery Cities
Faridkot
Delivery Pincodes
151204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jagjeet Singh | 151204,Municipal Council Kotkapura | Faridkot | Punjab | 151204 | 1 | 150 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9846469.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration document
PAN card
Experience certificates for similar Frontend Loader supply
Audited financial statements or CA/Cost Accountant turnover certificate for last 3 years
EMD submission proof (Demand Draft) payable at Kotkapura; hard copy delivery within 5 days
OEM authorisation on OEM letterhead
ATC certificate, Aadhar copy, PAN copy, cancelled cheque
Declaration of non-blacklisting
Self-declaration of familial relation restrictions (if any)
Frequently Asked Questions
How to bid for Frontend Loader tender in Punjab Kotkapura 2026
Bidders must submit EMD via Demand Draft in favor of Executive Officer Municipal Council Kotkapura, along with GST, PAN, turnover certificates, and OEM authorisation. Upload ATC certificate, Aadhar, PAN, and cancelled cheque. Ensure non-blacklisting declaration and provide dedicated service contact information; inspection occurs at Kotkapura Municipal Council.
What documents are required for the loader procurement in Punjab
Required documents include GST certificate, PAN, three-year turnover proof (audited balance sheets or CA certificate), OEM authorization on letterhead, EMD proof (DD), ATC certificate, Aadhar copy, cancelled cheque, and non-blacklisting declaration. Ensure hardcopy delivery within 5 days post bid end date.
What are the delivery terms for the Kotkapura loader tender
Delivery starts after the original delivery order date; if option quantity is exercised, additional time is calculated as (additional quantity ÷ original quantity) × original period, with a minimum of 30 days. The purchaser may extend delivery up to the original period during option exercise.
What is the EMD requirement for the Punjab loader procurement
EMD is mandatory for all bidders; payment via Demand Draft payable to the Executive Officer Municipal Council Kotkapura. Scanned DD proof must be uploaded, and the hard copy must reach the buyer within 5 days of bid end date or bid opening date.
What OEM certification is required for the loader bid
An OEM certificate on the OEM letterhead is mandatory. Bidders must provide this along with other documents such as ATC certificate, PAN, Aadhar, and non-blacklisting declarations to participate in the tender.
What service support obligations are specified for bidders
Bidders must provide a dedicated/toll-free service number and an Escalation Matrix with telephone contacts for service support, ensuring timely issue resolution during the contract period.
What is the inspection scope for this loader tender
Inspection will be conducted exclusively at the Municipal Council Kotkapura office. Vendors should be prepared to demonstrate compliance with the OEM and ATC requirements during on-site checks.