Indian Air Force Portable Emergency LED Lighting Tower System with Battery Bank Tender Thanjavur Tamil Nadu 2 Year Warranty 2026
Bid Publish Date
06-Oct-2026, 7:05 pm
Bid End Date
27-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Portable Emergency LED Lighting Tower with Battery Bank specification and delivery to Thanjavur, Tamil Nadu
- • Two-year OEM warranty with service center network across India
- • 5-day service/rectification window; penalties 0.5% per week; cumulative cap 10%
- • Option clause permits up to 25% quantity increase during contract and currency
- • Delivery/installation at Air Force Station Thanjavur; deployment timeline governed by original delivery period
Tender Overview
The Indian Air Force, Department Of Military Affairs, seeks a Portable Emergency LED Lighting Tower System with Battery Bank for delivery to Air Force Station Thanjavur, Tamil Nadu. While the exact quantity and estimated value are not disclosed, the contract includes an option clause allowing up to 25% quantity variation and extended delivery periods at contracted rates. The bid must include OEM warranty certificates and evidence of a capable after-sales network in India. The order emphasizes installation and commissioning (if included) at the consignee location, with a strong focus on timely after-sales support and serviceability.
Technical Specifications & Requirements
- Product: Portable Emergency LED Lighting Tower System with Battery Bank
- Delivery location: Air Force Station Thanjavur, Tamil Nadu 613005
- Warranty: 2 years from final acceptance or after installation/commissioning (whichever is applicable)
- Warranty service window: defects rectified within 5 days of notification
- Penalties: 0.5% of unit price per week for delays, capped cumulatively at 10% of contract value
- Service capability: must maintain installation, commissioning, training, troubleshooting and maintenance service groups in India with visible service centres near consignee destinations
- Delivery/installation terms: actual delivery and installation at the consignee address; terms allow post-order adjustments within the option clause
- Documentation: OEM warranty certificates required at the time of delivery
Terms, Conditions & Eligibility
- Option clause: quantity may be increased up to 25% during contract and currency of contract
- Warranty/after-sales: 2-year warranty; 5-day turnaround for service; penalties and PBG implications for non-compliance
- Delivery timeframe: delivery period starts from the last date of original delivery order; extended timelines governed by 30+ days minimum when options are exercised
- Addresses & compliance: delivery at Air Force Station Thanjavur; OEM service groups must be established in India
- Submission prerequisites: OEM warranties and installation/commissioning documentation must be provided with bid
Key Specifications
-
Product name and category: Portable Emergency LED Lighting Tower System with Battery Bank
-
Delivery location: Air Force Station Thanjavur, Tamil Nadu 613005
-
Warranty: 2 years from final acceptance or completion of installation/commissioning
-
Service window: rectification within 5 days of defect notification
-
Penalties: 0.5% weekly delay, cumulated up to 10% of contract value
-
After-sales: established service groups in India with regional service centres
-
Option quantity: up to 25% increase during contract period
Terms & Conditions
-
Option to increase quantity up to 25% during/after contract at contracted rates
-
2-year OEM warranty; service centres must be in India with local coverage
-
Penalty regime: 0.5% per week delay; total penalties capped at 10%
Important Clauses
Payment Terms
Not explicitly specified in the provided terms; penalties and PBG implications are described for non-performance
Delivery Schedule
Delivery starts from the last date of original delivery order; option clause may extend delivery with minimum 30 days, or as calculated
Penalties/Liquidated Damages
Delay penalties at 0.5% of unit price per week; cumulative cap 10% of total contract value; non-performance may trigger alternative sourcing
Bidder Eligibility
-
Proven track record supplying portable lighting towers or similar emergency power/heavy equipment
-
Demonstrated OEM authorization and after-sales network in India
-
Financial capability to sustain contract requirements and penalties
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
50 %
Warranty Period
2 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Portable Emergency LED Lighting Tower System with Battery Bank (Q3)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Thanjavur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thanjavur | Thanjavur | - | - | 1 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9993868.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
Corrigendum Updates
2 Updates Update
Extended Deadline
27-Oct-2026, 3:30 am
Opening Date
28-Oct-2026, 3:30 am
Update
Extended Deadline
23-Oct-2026, 5:30 am
Opening Date
24-Oct-2026, 5:30 am
Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates showing prior similar supply
Financial statements (audited, if available)
EMD/Security deposit (as applicable per procurement terms)
OEM authorization letter / technical compliance certificates
Warranty documents from OEM
Installation, commissioning, and training capability proof
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for LED lighting tower tender in Thanjavur Tamil Nadu
Bidders should confirm eligibility, obtain OEM authorization, gather GST, PAN, financials, and prior experience certificates, and submit OEM warranties with the bid. Ensure delivery to Air Force Station Thanjavur, and alignment with the 2-year warranty and 5-day service window. Adhere to the 25% quantity option terms.
What documents are required for portable lighting tower bid in Tamil Nadu
Required documents include GST registration, PAN, audited financial statements, experience certificates for similar deployments, OEM authorization, technical compliance certificates, EMD/Security deposit (if applicable), and OEM warranty certificates to be uploaded at bid submission.
What are the delivery terms for the lighting tower procurement
Delivery is to Air Force Station Thanjavur. The delivery period starts from the last date of the original delivery order, with possible extension via the option clause. Minimum of 30 days extension applies for increased quantities, otherwise follow the original period.
What is the warranty requirement for the LED tower tender
A 2-year OEM warranty is required from final acceptance or after installation/commissioning. The seller must rectify any breakdown during the warranty period and upload service center details across India for post-sale support.
What are the penalties for delayed service under this tender
Delay penalties are 0.5% of unit price per week, with a cumulative cap of 10% of total contract value. If penalties exceed the cap, the buyer may source service from alternate providers at the seller’s cost and forfeit the PBG.
What is the scope of after-sales service required
The bidder must have a well-established installation, commissioning, training, troubleshooting and maintenance service group in India with proximate service centers to consignee locations, ensuring timely on-site support and warranty compliance.
Is there an option to increase quantity during contract
Yes. The purchaser may increase quantity up to 25% of bid quantity at contract rates, and may extend delivery duration with the extended period governed by the option formula, subject to a minimum 30 days.
What is the acceptance location for the LED tower
Final acceptance occurs at the consignee location in Thanjavur, Tamil Nadu. The installation/commissioning, if included, should align with the warranty start and service terms documented by the OEM.