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MP Home Department SAGAR Desktop All-in-One PC Printer Scanner Tender 2026 Home Dept Madhya Pradesh

Bid Publish Date

04-Feb-2026, 8:35 pm

Bid End Date

14-Feb-2026, 9:00 pm

Location

SAGAR , MADHYA PRADESH
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Progress

Issue04-Feb-2026, 8:35 pm
Technical14-02-2026 15:57:51
Financial
AwardCompleted
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Quantity

9

Category

Entry and Mid Level Desktop Computer

Bid Type

Two Packet Bid

Categories 3

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE SCANNER

Tender Overview

The Madhya Pradesh Home Department, SAGAR (470001), seeks procurement of entry to mid-level desktop computers, all-in-one PCs, multifunction printers, and scanners under a single-brand approach. The tender scope emphasizes uniform brand across all systems and includes an option clause allowing up to 25% quantity variation during and after contract award. The buyer terms specify incremental delivery timing aligned to extended quantities, with minimum additional lead times, ensuring predictable rollouts. While the BOQ contains no items, the emphasis on standardization and supply cadence remains central to the procurement strategy.

Technical Specifications & Requirements

  • Product family: Entry and Mid Level Desktop Computers, All-in-One PCs (V2), Multifunction Printers (Print/Scan/Copy), and Scanners (V3)
  • Key acceptance: Top 5 IDC brands to be considered; all systems to be of the same brand
  • Data points to capture: processor details, RAM, storage (SSD/HDD), operating system preloaded by OEM, monitor presence, display size, input devices (mouse/keyboard connectivity), and scanner features (ADF, paper handling, scan speeds)
  • Printing benchmarks: ISO/IEC 24734 speeds for A4/A3 in mono/color; duplex printing capability; paper handling and feeder specifications
  • Warranty: On-site OEM warranty terms to be provided for the selected configuration
  • Connectivity and ports: standard USB/Networking options and scanner connectivity
  • Documentation: OEM authorization and validation of preloaded OS license
  • Note: No BOQ items listed; emphasis on meeting minimum hardware and software configurations while ensuring uniform brand

Terms, Conditions & Eligibility

  • Quantity variation: up to 25% at contract award; additional periods follow a defined formula with a minimum 30 days
  • Brand requirement: TOP 5 IDC brands; all systems must be from the same OEM
  • Delivery timing: aligned with order dates; extended delivery allowed during option exercise
  • Compliance: preloaded OEM OS certification; on-site warranty coverage; installation and commissioning as per vendor capability
  • Documents/eligibility: bidders must demonstrate capability to supply multiple high-volume units and provide OEM authorization
  • Payment and penalties: standard terms subject to contract; penalties/LD to be defined in purchase order

Key Specifications

  • Top 5 IDC brands are required

  • All systems to be of the same brand

  • Pre-loaded OEM operating system

  • Uniform hardware across desktop/All-in-One/Printer/Scanner categories

  • On-site OEM warranty for all devices

  • ISO/IEC 24734 printing performance benchmarks to be met

Terms & Conditions

  • Quantity variation up to 25% with extended delivery time calculation

  • Uniform brand requirement across all devices

  • OEM pre-loaded operating system and on-site warranty

Important Clauses

Payment Terms

Not specified in available data; standard procurement terms apply per contract

Delivery Schedule

Delivery period may extend with option exercise; minimum 30 days between extended periods

Penalties/Liquidated Damages

Penalties to be defined in the purchase order; LD applies for delay per contract terms

Bidder Eligibility

  • Capability to supply multiple high-volume units of desktops, all-in-one PCs, printers, and scanners

  • Demonstrated OEM authorization for the selected brand

  • Compliance with pre-loaded OEM OS and on-site warranty requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Desktop Computer (Q2) , All in One PC (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2) , Scanner (V3) (Q2)

Authority Records

HOME DEPARTMENT

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Documents 6

GeM-Bidding-8934252.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

CATALOG-Specification-3

CATALOG Specification

CATALOG-Specification-4

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 4 Items

Item #1 Details

View Catalog
Category Specification Requirement
PROCESSOR Description of Stores Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port
PROCESSOR Computer Type Entry Level
PROCESSOR Processor Number AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher
OPERATING SYSTEM Factory Pre-loaded Operating System by Desktop OEM Window 11 Professional
MEMORY (RAM) RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) 16, 32 Or higher
STORAGE Type of Storage Installed with the System NVMe-SSD Plus HDD@5400 RPM, NVMe-SSD
STORAGE SSD - Storage Capacity (in GB) 512, 1024, 2048 Or higher
STORAGE HDD - Storage Capacity (in GB) 0 as SSD only Installed, 500, 1000, 2000 Or higher
Monitor Availibility of Monitor Yes as per IS 13252 (Part 1), No
Monitor Screen Size (in CMs) 53.1 - 58 (20.91" - 22.83"), NA as No Monitor
WARRANTY On Site OEM Warranty (in Year) 3, 4, 5 Or higher

Required Documents

1

Experience Criteria

2

Past Performance

3

Bidder Turnover

4

Certificate (Requested in ATC)

5

OEM Authorization Certificate

6

OEM Annual Turnover

7

Additional Doc 1 (Requested in ATC)

8

Additional Doc 2 (Requested in ATC)

9

Additional Doc 4 (Requested in ATC)

10

Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria

11

the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Technical Results

S.No Seller Item Date Status
1
M/s M S Enterprises   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD314-02-2026 15:57:51
2
SHREEJI CORPORATION   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD314-02-2026 14:01:36
3
ZYLO INDIA   Under PMA
Make : hp Model : HP 280 G9 MT i3 12100 Win11P 16512SSD314-02-2026 18:08:52

Financial Results

Rank Seller Price Item
L1
SHREEJI CORPORATION( MSE Social Category:General )    Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Multifunction Printer (Print, Scan, Copy),S
L2
M/s M S Enterprises( MSE Social Category:OBC )    Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Multifunction Printer (Print, Scan, Copy),S
L3
ZYLO INDIA( MSE Social Category:OBC )    Under PMA
Item Categories : Entry and Mid Level Desktop Computer,All in One PC (V2),Multifunction Printer (Print, Scan, Copy),S

Frequently Asked Questions

Key insights about MADHYA PRADESH tender market

How to bid for the SAGAR MP desktop and scanner tender with uniform brand?

Bidders must demonstrate capability to supply multiple units from a single OEM brand, provide OEM authorization, pre-loaded OS certification, and on-site warranty. The tender allows up to 25% quantity variation with calculated delivery extensions, and requires documentation showing brand eligibility and installation capability.

What documents are required for MP Home Department procurement submission?

Submit GST and PAN, OEM authorization, OS license proof, experience certificates for similar deployments, financial statements, EMD or security deposit as applicable, and technical bid against hardware specifications including RAM, storage, and display details per device category.

What are the technical specifications for the desktop PCs in this tender?

Required specs include OEM pre-loaded OS, RAM size per device, SSD/HDD storage capacities, processor details, monitor availability, and input device connectivity. Printing/scanning devices require ISO 24734 speeds and duplex capability, with ADF and paper handling features clearly defined.

When is the delivery deadline and how are extensions calculated?

Delivery timing follows order dates with option-driven quantity increases. The additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days, and may extend to the original period under exercised options.

What is the required warranty coverage for the equipment?

All devices must come with on-site OEM warranty. Warranty duration is not specified here; bidders should confirm the warranty period with the OEM during bid submission and ensure service availability at SAGAR, MP.

Which brands count toward the TOP 5 IDC brands requirement?

Bidders must propose one of the top five IDC brands recognized in the market. The entire system suite, including desktops, all-in-ones, printers, and scanners, must be from the same OEM brand.

How does the plan address quantity variation for procurement in MP?

The purchaser reserves up to 25% quantity variation at contract placement and during currency. The clause ensures procurement flexibility while establishing a predictable delivery schedule and cost consistency across added units.

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