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North East Frontier Railway 110V DC BLDC Fan Controller Tender 2025 – IS/EEE Compliance, EMD Options

Bid Publish Date

06-Nov-2025, 6:45 am

Bid End Date

27-Nov-2025, 10:00 am

Location

DIBRUGARH , ASSAM

Progress

Issue06-Nov-2025, 6:45 am
AwardPending
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Quantity

2000

Bid Type

Two Packet Bid

Categories 3

FAN PMP MOTOR AIR COOLED ENGINE

Tender Overview

Organization: North East Frontier Railway (Indian Railways) seeks procurement of a Controller For 110V DC BLDC Fan as detailed in the attached specification document. The BOQ shows zero listed items, but the scope implies a single control module for 110V DC brushless fans, likely for rolling stock or railway facilities in the NEFR network. The tender includes an option clause allowing ±25% quantity variation, with delivery timelines linked to the original order and potential extensions. A minimum turnover requirement and EMD submission options are specified to ensure financial credibility. This summary captures the procurement’s emphasis on compliant, scalable control hardware compatible with railway power systems and includes provisions for bid security and performance safeguards.

Technical Specifications & Requirements

  • Product/Service: Controller For 110V DC BLDC Fan (detailed in attached specification document)
  • Delivery & Quantity: Quantity may vary up to 25% during and after contract; delivery period is linked to the original order date with extension rules; minimum 30 days for added time if required
  • Financial & Compliance: Average annual turnover as per the bid document for last 3 financial years; EMD accepted via Account Payee DD in favor of PFA/NFR, Maligaon, Dibrugarh or via Fixed Deposit Receipt in favor of PFA/Maligaon, N.F Railway; hardcopy required within 5 days of bid end/opening
  • Standards & Certifications: References to IS/IEC based electrical controls and railway-grade compliance are implied; bidders must demonstrate financial health and non-liquidation status; CA/certified balance sheets or CA certificates may be uploaded
  • Eligibility: Not under liquidation or bankruptcy; undertake to meet eligibility criteria; ensure submission of required bid documents with bid

Terms, Conditions & Eligibility

  • EMD/Performance Security: EMD options via DD or FDR with backend endorsement; delivery of hardcopy within 5 days
  • Turnover Criteria: Minimum average turnover over the last three financial years; documented evidence required
  • Delivery Terms: Option to increase quantity by 25% during contract; delivery scheduling based on original delivery period; extension calculations apply
  • Documents: GST registration, PAN, turnover certificates, experience certificates, EMD proof, technical bid documents, OEM authorizations where applicable
  • Clarifications: Bidder must disclose status on liquidation or similar proceedings; non-compliant offers risk rejection
  • Payment Terms: Not explicitly stated in the extracted terms; standard government tender practice applies; payment terms to be clarified during contract award

Key Specifications

  • Product/service names: Controller for 110V DC BLDC fan

  • Quantities: Up to 25% quantity variation allowed

  • EMD: DD or FDR options; hardcopy to bidder within 5 days

  • Turnover: Last 3 years average turnover criteria (documentary evidence required)

  • Standards: IS/IEC-based controls; railway-grade compliance implied

  • Delivery: Delivery period linked to original order; extension rules apply

Terms & Conditions

  • Option Clause allows +/- 25% quantity adjustment during/after contract

  • EMD submission options include DD in favor of PFA/NFR or FDR in favor of PFA/Maligaon

  • Turnover evidence required: audited balances or CA certificates for last 3 years

  • Delivery timeframes subject to original delivery period; extensions possible with formula

  • Non-liquidation certificate required; bidder undertakes financial credibility

  • Submission of GST, PAN, and OEM authorizations where applicable

Important Clauses

Payment Terms

EMD options via DD or FDR; hardcopy delivery within 5 days; no explicit overall payment terms in data

Delivery Schedule

Delivery period commences from the last date of original delivery order; additional time via calculated formula with minimum 30 days

Penalties/Liquidated Damages

Not specified in data; implied standard railway contract penalties may apply

Bidder Eligibility

  • Not under liquidation or bankruptcy; valid undertaking

  • Minimum turnover as per last 3 financial years; documented evidence

  • Ability to provide EMD via DD or FDR and submit hardcopy within 5 days

Documents 3

GeM-Bidding-8540407.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited Balance Sheets or CA/Cost Accountant turnover certificate for last 3 financial years

4

E M D proof (DD or scanned proof of EMD) and hardcopy delivery within 5 days

5

Fixed Deposit Receipt (FDR) in favour of PFA/Maligaon, N.F Railway, if used

6

Bidder undertaking not to be under liquidation or bankruptcy

7

Technical bid documents and OEM authorization (where applicable)

8

Experience certificates for similar scopes (if available)

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for NEFR 110V DC BLDC controller tender in 2025?

Bidders must meet turnover and eligibility criteria, submit GST/PAN, EMD via DD/FDR, and provide technical bid documents with OEM authorizations. The tender requires a controller for 110V DC BLDC fans and adherence to railway-grade standards. Ensure hardcopy EMD reaches the buyer within 5 days of bid end/opening.

What documents are required for NEFR fan controller procurement in 2025?

Required documents include GST certificate, PAN, three-year turnover proof (audited statements or CA certificates), EMD proof (DD or FDR), technical bid and OEM authorizations, and evidence of non-liquidation status. Submit scanned copies with bid and deliver hardcopies within 5 days of bid end/opening.

What is the EMD submission method for NEFR procurement?

EMD can be submitted as an Account Payee Demand Draft in favor of PFA/NFR, Maligaon, payable at Dibrugarh, with scanned proof uploaded; or via Fixed Deposit Receipt in favor of PFA/Maligaon, N.F Railway, with bank endorsement and required hardcopy delivery within 5 days.

What delivery time rules apply to the NEFR fan controller tender?

Delivery starts from the last date of the original delivery order. If the option to increase quantity is exercised, the extended time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extensions can be up to the original delivery period.

What turnover requirement is specified for NEFR bidder eligibility?

The bidder must show the minimum average annual turnover for the last three financial years ending 31st March of the previous year, demonstrated via audited balance sheets or CA/Cost Accountant certificates; if the bidder is under 3 years old, turnover is calculated from the date of incorporation.

Are there any special clause for quantity variation in NEFR tender?

Yes, the purchaser may increase or decrease the quantity up to 25 percent at the time of contract placement and during the currency of the contract at contracted rates; delivery extensions follow the specified formula with a minimum 30 days in case of added time.

What standards or certifications are implied for the 110V DC BLDC controller?

The tender implies railway-grade compliance with IS/IEC-based controllers and ISI/ISO-type certifications where applicable; bidders must demonstrate capability to meet these standards and provide appropriate compliance documentation as part of the bid.

What is the payment term detail for NEFR fan controller supply?

Explicit payment terms are not stated in the tender excerpt; bidders should expect standard railway contract terms and will need to confirm payment timing during contract finalization, typically post-delivery or milestone-based under the award.