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Bihar Gramin Bank Note Sorting Machines Tender Patna Bihar 2026 IS 550 Compliant and EMD Details

Bid Publish Date

04-Jul-2026, 5:33 pm

Bid End Date

24-Jul-2026, 6:00 pm

EMD

₹24,73,840

Location

PATNA , BIHAR
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Progress

Issue04-Jul-2026, 5:33 pm
AwardPending
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Quantity

354

Bid Type

Two Packet Bid

Key Highlights

  • • EMD amount ₹2,473,840 and exact submission method to be confirmed in GeM terms
  • • Quantity flexibility: ±25% of bid quantity and during currency of contract
  • • Machine type: Note Sorting Machine (V2) with Stacker+Reject Stacker configuration
  • • Required features: authentication sorting speed, hopper capacity, SN data storage, and display
  • • Available test certifications: bidders must provide machine test certificates as per buyer terms
  • • Delivery terms: extended delivery time formula based on quantity variation, minimum 30 days
  • • ATC: GeM RFP terms apply; ensure compliance with all attached conditions
  • • Standards: explicit references to governing specifications and IS/ISO standards must be provided

Categories 1

POTATO

Tender Overview

Bihar Gramin Bank invites bids for Note Sorting Machines (V2) to be deployed at Patna, Bihar 800001. The procurement includes the purchase of currency sorting machines with specified EMD ₹2,473,840 and potential quantity adjustments up to ±25% under GeM terms. Emphasis on currency authentication, stacker configurations, hopper capacity, serial-number storage, and integration with existing banking operations. The supplier must satisfy the option clause and delivery timing as per attached GeM RFP terms. This opportunity requires compliance with machine-specific features and buyer-specific requirements, including available test certifications. The tender prioritizes robust data handling, SN storage, and post-delivery support.

Technical Specifications & Requirements

  • Product category: Note Sorting Machine (V2) with stacker+reject stacker configuration
  • Processing speed: currency notes per minute with authentication/fitness sorting
  • Capacity: minimum hopper/feeding capacity and each stacker capacity (including reject stacker) in number of notes
  • Display and communication ports: unit display and API/port interfaces for integration
  • Sorting mode: type and features for sorting, including SN processing
  • Data storage: SN storage capacity for notes
  • Additional features: any extra accessories and machine testing certifications available
  • Standards: references to governing specifications and test certifications must be provided by bidder
  • Delivery considerations: clause on option quantity adjustments and delivery window per GeM terms

Terms, Conditions & Eligibility

  • EMD: ₹2,473,840 (to be submitted per terms)
  • Delivery terms: delivery period as per original order; option to extend with calculated time formula
  • Quantity variation: ±25% during placement and currency of contract
  • Documentation: purchaser-attached terms; bidder must comply with GeM RFP scope
  • ATC clauses: compliance with all attached terms and conditions; application of scope and work
  • Warranty/Support: not explicitly listed; bidder to confirm post-delivery support as per GeM
  • Payment terms: per GeM RFP; not detailed in summary; verify in tender documents

Key Specifications

  • Product: Note Sorting Machine (V2) with Stackers

  • Capacity: minimum hopper feeding and stacker capacities (notes per stacker)

  • Sorting: mode/type of sorting and SN processing capabilities

  • Display: unit display requirements and user interface

  • Data: storage capacity for serial numbers of notes

  • Connectivity: required communication ports for integration

  • Certifications: available test certifications for the machine

  • Performance: processing speed (notes/min) and authentication/fitness sorting

  • Accessories: any additional accessories expected with the machine

Terms & Conditions

  • EMD amount ₹2,473,840 must be submitted with bid as per GeM rules

  • Quantity may vary by ±25% during both bidding and contract execution

  • Delivery schedule linked to last date of original order with extension formula

Important Clauses

Payment Terms

Payment terms follow GeM RFP; detailed schedule to be provided in tender documents

Delivery Schedule

Delivery period commences from last date of original delivery order; extension rules apply per option clause

Penalties/Liquidated Damages

Penalties or LD details not specified here; refer to GeM RFP for penalty framework

Bidder Eligibility

  • Proven capability to supply Note Sorting Machines with V2 configuration

  • Compliance with GeM RFP terms and attached ATCs

  • Financial strength indicated by three-year statements and GST compliance

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Note Sorting Machines (V2) (Q2)

Advisory Bank

PUNJAB NATIONAL BANK

ePBG Percentage

5%

ePBG Duration (Months)

30

Payment Timelines

Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)

Delivery Details

Max Delivery Days

45

Delivery Locations

1

Delivery Cities

Patna

Delivery Pincodes

800016

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Devendra Kumar800016,Bihar Gramin Bank, Head Office Shri Vishnu Commercial Complex, Near BP Highway Service Petrol Pump, Asochak, New Bypass PatnaPatnaBihar80001635445-

Authority Records

MINISTRY OF FINANCE

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Documents 4

GeM-Bidding-9561340.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description and Purpose of Machine A note sorting machine, or currency sorting machine, is a machine that sorts and counts notes with high efficiency and accuracy. These machines can sort notes based on denomination, authenticity, condition, and various other criteria.
Generic Construction The note sorting machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the note sorting machine include an appropriate motor, various sensors such as UV, Twin CIS and others as desired in the machine etc with some gear, belts, housing, and output stackers/pockets depending upon the size of the machine for sorted notes and rejected notes. The machine is equipped with necessary safety devices to prevent accidents during use.
Generic Governing Specifications Generally Confirming to IS 18663
Features and Performance Detection Technology Twin CIS (Contact Image Scanner)/Coloured Twin CIS (Contact Image Scanner) +UV (Ultra-Violet Light/Fluorescent Scanner) + IR (Infra Red Scanner) + MG (Magnetic Sensor) + Thickness Sensor
Features and Performance Display Touch Screen LCD/LED, LCD/LED with Suitable Keypad
Features and Performance Number of Stackers / Machine Configuration (Stacker+Reject Stacker) 1+1
Features and Performance Minimum Hopper/Feeding Capacity (Minimum Number of Currency Notes) 500, 1000
Features and Performance Minimum Each Stacker Capacity expect Reject Stacker (Minimum Number of Currency Notes) 100, 250, 500
Features and Performance Minimum Each Reject Stacker Capacity (Minimum Number of Currency Notes) 100, 250, 500
Features and Performance Mode / Type of Sorting Single Mode / First Note Recognition Sorting, Mixed Mode / Denomination Sorting, Fitness Mode / Sorting, Counting Mode
Features and Performance Sorting Features Orientation Sorting, Batching Arrangement, Face Sorting, Fake Note Detection, Serial Number Search
Features and Performance Processing Speed (Authentication/Fitness Sorting with Serial Number Processing) (Number of Currency Notes/Minutes) Minimum 800 Notes per Minute, Minimum 1000 Notes per Minute, Minimum 1200 Notes per Minute Or higher
Features and Performance Communication Ports LAN, USB, RS-232 (Serial Port), RJ-11
Features and Performance Additional Features of the Machine Record Serial Number of the Processed Currency Notes, Identification of Currency Notes issued prior to 2005, Strapping / Bundling of Currency Notes, Supporting Communication with commonly available Operating Systems Windows/ Linux/ IOS etc.
Features and Performance Data Storage Capacity for Storing Notes Serial Numbers Upto 1 million
Features and Performance Additional Accessories Additional Display, Printer
Buyer Specific Requirements Other requirements As per buyer added ATC/ASOW if any (The ATC/ASOW/additional requirement shall be complement to the existing Category specifications. Any stipulation which are directly contradictory to the category specifications be considered as null and void. Any bid having contradictory specifications/ATC will be liable to cancelled)
Buyer Specific Requirements Available Test Certifications of the Machine Speed Test Certificate, Consistency/ Repeatability Test Certificate, Stress Test Certificate, NA

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating prior similar machine supply

4

Financial statements (last 3 years) showing stability

5

EMD submission proof as per ₹2,473,840 requirement

6

Technical bid documents and machine specifications

7

OEM authorization or manufacturer-backed documentation

8

Any test certificates or compliance certificates for the Note Sorting Machine

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for note sorting machine tender in Patna Bihar 2026

Bidders must submit GST, PAN, and EMD ₹2,473,840 along with technical and financial bids. Ensure OEM authorization, machine specifications, and test certificates are included. Compliance with GeM RFP terms is mandatory, and quantity may vary ±25%. Delivery terms follow original order timing with extension rules.

What documents are required for Bihar Gramin Bank procurement

Required documents include GST certificate, PAN card, experience certificates for similar machines, three-year financial statements, EMD proof of ₹2,473,840, technical bid, OEM authorizations, and any relevant test certificates for Note Sorting Machines.

What are the technical specifications for V2 note sorting machines

Specifications include stacker+reject stacker configuration, minimum hopper and stacker capacities, sorting mode and SN processing, display, data storage for serial numbers, processing speed in notes per minute, and required communication ports; ensure test certifications are available.

When is the delivery window for the Bihar note sorting project

Delivery timing follows the original order date with option-based extensions. If quantity increases, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; details in GeM terms.

What is the EMD amount for this procurement in Patna

The EMD is ₹2,473,840. Bidder must submit proof of EMD as per GeM RFP guidelines, with eligible payment mode clearly stated in tender terms.

What standards or certifications must be provided for the machine

Bidders must provide available test certifications and indicate governing specifications. Look for IS/ISO alignment where applicable and attach OEM authorization; ensure compatibility with GeM RFP terms and buyer-specific requirements.

How to address quantity variation in the bid for the bank machine

Prepare bids for base quantity with ±25% flexibility. Ensure pricing accommodates potential increases or decreases during contract, and include delivery and production plans to handle extended timelines per option clause.

What is the scope of buyer-specific requirements for this tender

Scope includes stacker configurations, SN data storage, authentication speed, and display features. Provide detailed machine specifications, test certificates, and OEM authorizations, aligning with GeM RFP attached terms and conditions.

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