Ration Kit Tender Chandigarh Procurement 2025 - ISI BIS Food Safety Compliance & 140000 EMD
Bid Publish Date
24-Oct-2025, 5:37 pm
Bid End Date
17-Nov-2025, 9:00 am
EMD
₹1,40,000
Location
Progress
Quantity
62680
Bid Type
Two Packet Bid
Key Highlights
- • 25% quantity variation during/after contract; extended delivery period calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- • Sample approvals required: 3 samples within 5 days; modifications within 7 days; bulk supply to conform to approved sample
- • Regulatory alignment: BIS specifications, FS labelling regulations 2011, Legal Metrology Rules 2011, FS 2023 amendments
- • EMD amount: ₹1,40,000; delivery at Chandigarh UT location; no explicit BOQ provided
- • Categories covered: cereals, pulses, edible oils, salt/spices, biscuits, tea/coffee, dried fruits, non-food items
Tender Overview
Chandigarh, Chandigarh - 160001 hosts a ration kit procurement tender covering general food staples and non-food items. The bid scope includes cereals, pulses, edible oils, salt and spices, biscuits, tea/coffee, dried fruits, and other rations, plus non-food components. Estimated value is not disclosed, but the tender requires EMD of ₹1,40,000 and adherence to multiple standards (FS Regulation 2011, The Legal Metrology Rules 2011, BIS specifications, and FS (Food Standards) First Amendment 2023). The contract permits a quantity variation of up to 25% during and after award, with extension logic based on original delivery timelines. A pre-supply bulk sample is mandatory, with approval within a 7-day window post submission of 3 samples.
- Organization name not specified; procurement located in Chandigarh.
- Items categorized under General Requirements with explicit compliance and testing mandates.
- Unique aspects include mandatory packaging and labeling compliance, and the option to adjust quantities up to 25%.
- The tender emphasizes recent regulatory alignment (FS packaging, Legal Metrology, BIS).
- Key differentiator: strict sample approval process and conditional delivery extensions.
Technical Specifications & Requirements
- Covered product categories: Cereals and cereal products, Pulses, Edible oils (Vanaspati, ghee, butter oil), Salt/Spices/Condiments, Biscuits, Tea/Coffee, Dried fruits and nuts, Non-food items.
- Compliance: FS Regulations 2011 packaging & labeling, Legal Metrology Rules 2011, BIS specifications, FS (Food Products Standards and Food Additives) First Amendment 2023.
- Certificates: relevant test reports, licenses, and certificates; latest category STC compliance.
- Delivery terms: sample approval required within 5 days of award; 7 days to provide modifications; bulk delivery post-approval with possible sample-related delivery extensions.
- EMD: ₹1,40,000; turnover criteria mentioned but exact figures not disclosed.
- Location for delivery: Asha Kiran Building, Near KUC Hospital, Sector 46 D, UT Chandigarh.
- Quantities: option clause permits a 25% increase/decrease; delivery period extension logic specified.
Terms, Conditions & Eligibility
- EMD: ₹1,40,000 (bank guarantee or payment as per tender terms).
- Turnover: bidder must meet minimum average annual turnover criteria for last three years ending 31st March (not quantified in data).
- Delivery: option to extend; delivery start from last date of original delivery order; minimum 30-day extension if applicable.
- Sample requirement: submit 3 samples within 5 days of award; modifications within 7 days; bulk supply as per approved sample.
- Compliance: FS packaging/labeling, Legal Metrology, BIS specifications, FS 2023 amendments; license/test reports to be provided.
- General: quantity variation up to 25%; procurement location Chandigarh; no BOQ items listed.
- Ensure submission of GST, PAN, experience, financials, EMD documents, technical bid, OEM authorizations as applicable.
Key Specifications
-
Product categories: cereals, pulses, edible oils (Vanaspati/ghee/butter oil), salt/spices, biscuits, tea/coffee, dried fruits/nuts, non-food items
-
Standards: FS Packaging and Labeling Regulations 2011, The Legal Metrology (Packaged Commodities) Rules 2011, BIS specifications, FS Amendment 2023
-
Certifications: relevant ISI/BIS marks, FS compliance certificates, test reports
-
Delivery: advance sample approval within 5 days; modifications within 7 days; bulk supply post-approval
-
Financials: EMD ₹1,40,000; turnover criteria for last 3 years not numerically specified but required
Terms & Conditions
-
EMD of ₹1,40,000 required with bid submission
-
Quantity may vary up to 25% during/order and currency period
-
Mandatory advance sample submission and buyer approval prior to bulk production
Important Clauses
Payment Terms
Not specified in data; typical tender terms apply post-approval and delivery
Delivery Schedule
Delivery period starts from last date of original delivery order; option to extend with calculation formula and minimum 30 days
Penalties/Liquidated Damages
Not specified in data; standard procurement penalties likely apply for delays
Bidder Eligibility
-
Last 3 years’ turnover evidence; minimum average annual turnover (unspecified exact value)
-
Experience in supplying ration kits or similar food/grains packages
-
Compliance with FS packaging, Legal Metrology, BIS standards; valid licenses and test reports
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Ration Kit (Q4)
Authority Records
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Documents 6
GeM-Bidding-8303447.pdf
Main Document
BOQ Document
BOQ
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Requirements | Items Offered in Kit | Cereals And Cereal Products, Pulses, Edible Oils Vanaspati, ghee, butter oil, Salt Spices Condiments And Related Products, Biscuits, Tea, Coffee, Dried fruits and nuts, Others, Non Food Items |
| General Requirements | Cereals And Cereal Products | Amaranthus (Chaulai or Rajgira)as per FSSAI, Atta as per IS 1155, Barley as per IS 1156 : 2024, Barnyard Millet (Samakechawal or Sanwa or Jhangora)as per FSSAI, Beaten Rice as per IS 10770 : 1984, Besan as per IS 2400 : 2022, Brown top (Korale-Millet) as per FSSAI, Buckwheat (Kuttu-Millet)as per FSSAI, Crab finger (Sikiya-Millet)as per FSSAI, Finger Millet (Ragi or Mandua)as per FSSAI, Fonio (Acha-Millet)as per FSSAI, Fortified Rice as per IS 17780 : 2021, Fortified Rice Kernels as per IS 17782 : 2021, Foxtail Millet (Kangni or Kakun)as per FSSAI, Job's tears (Adlay-Millet)as per FSSAI, Kodo Millet (Kodo)as per FSSAI, Little Millet (Kutki)as per FSSAI, Maize Atta as per IS 9629 : 2004, Maize Maida as per IS 9629 : 2004, Maize Suji as per IS 9629 : 2004, Oats as as per IS 1484 : 1974, Pearl Millet (Bajra)as per FSSAI, Proso Millet (Cheena)as per FSSAI, Sorghum (Jowar)as per IS 16519 : 2019, Suji or Rava (Semolina) as per IS 1010 : 1968, Teff (Lovegrass)as per FSSAI, Wheat Porridgeas per IS 10769 : 1984, Broken Rice(Large/Big Brokens) as per IS 10048 : 2024, Broken Rice (Medium Brokens) as per IS 10048 : 2024, Broken Rice( Small/Fine Brokens) as per IS 10048 : 2024, Broken Rice (Total Brokens) as per IS 10048 : 2024, Brown Rice (Dehusked Rice) as per IS 10048 : 2024, Brown Basmati Rice (De- Husked), Milled Basmati Rice, Parboiled brown (DeHusked) basmati rice(Brown basmati rice of parboiled paddy), Milled Parboiled Basmati Rice, Blended Rice, Not Applicable |
| General Requirements | Pulses | Bengal gram ( बंगाल चना), Black gram ( उरद दाल), Cowpea (लोबिया), Chickpea ( चना), Dew gram ( ओस चना), Green gram ( मूंग )(Whole), Horse gram ( कुलथी दाल), Lentil (मसूर की दाल) (whole), Pigeon Pea (अरहर दाल (तूर दाल)) (Whole), Soyabean, Green gram ( मूंग )(Split), Green gram ( मूंग )(Chilka), Lentil (मसूर की दाल) (Split), Lentil (मसूर की दाल)(Chilka), Pigeon Pea (अरहर दाल (तूर दाल))(Split), Not Applicable |
| General Requirements | Edible Oils Vanaspati, ghee, butter oil | Blended edible vegetable oils as per IS 14309 : 1995, Coconut oil as per IS 542 : 2018, Ghee as per IS 16326 : 2015, Ghee, vanaspati, edible oil tins up to 10 kg/litre capacity as per IS 10339 : 2000, Groundnut oil as per IS 544 : 2014, Mustard oil as per IS 546 : 2014, Rice bran oil as per IS 3448 : 2014, Sesame oil as per IS 547 : 2018, linseed oil, raw and refined as per IS 75 : 1973, Sunflower oil as per IS 4277 : 2014, Not Applicable |
| General Requirements | Salt, Spices, Condiments And Related Products (In Compliance To Food Safety And Standards (Contaminants, Toxins and Residues) Regulations, 2011) And or IS Specification | Ajowan (Bishops seed)as per IS 16680 : 2018, Aniseed (Saunf) whole as per IS 16680 : 2018, Asafoetida (Hing or Hingra )As per FSSAI, Black pepper as per IS 1798 : 2022, Cardamom (Chhoti Elaichi) powder as per IS 11300 : 2011, Cardamom (Chhoti Elaichi) Whole as per IS 11300 : 2011, Cassia (Taj) WholeAs per FSSAI, Chillies and Capsicum (Lal Mirchi)as per IS 2322 : 2023, Chillies and Capsicum (Lal Mirchi) powder as per IS 2322 : 2023, Cinnamon (Dalchini) powderas per IS 4811 : 2014, Cinnamon (Dalchini) whole as per IS 4811 : 2014, Cloves (Laung) as per IS 4404 : 2022, Common salt - Iron fortified as per IS 12981 : 1991, Coriander (Dhania) powder as per IS 2443 : 2008, Coriander (Dhania) whole as per IS 2443 : 2008, Cumin (Safed Zeera) powder as IS 2447 : 2023, Cumin (Safed Zeera) whole as IS 2447 : 2023, Cumin Black (Kalonji) whole as IS 2447 : 2023, Dried Ginger (Sonth, Dried Adrak) Powder as per IS 1908 : 2020, Dried Ginger (Sonth, Dried Adrak) whole as per IS 1908 : 2020, Dried Mango Powder (Amchur)-as per IS 13242, Dried Oregano Whole as per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) powderas per IS 16402 : 2015 ISO 7925 : 1999, Fennel (Saunf) whole as per IS 16402 : 2015 ISO 7925 : 1999, Fenugreek (Methi) powder as per IS 3795 : 2022, Indian Curry Powder as per IS 1909 : 2023, Iodized salt, vacuum evaporated iodized salt and refined iodized salt as per IS 7224 : 2006, Iron Fortified Iodized Salt (double fortified salt) as per IS 16232 : 2014, Khandsarias per IS 13953 : 1994, Large Cardamom (Badi Elaichi) as per IS 11300 : 2011, Mace (Jaipatri) wholeas per IS 17748 : 2022, Mixed Masala(Powder)As per FSSAI, Mixed Masala(WHOLE)As per FSSAI, Mustard (Rai, Sarson) wholeas per IS 2323 : 2011, Nutmeg (Jaiphal)as per IS 17747 : 2021, Poppy (Khas Khas), Refined sugar as per IS 1151 : 2021, Star Anise as per IS 16409 : 2015 ISO 11178 : 1995, Tejpat, Turmeric (Haldi) powder as per IS 16409 : 2015 ISO 11178 : 1995, White pepper as per IS 1798 : 2022, Tomato ketchup as per IS 3882 : 1966, Sodium Bicarbonate(Baking Soda) as per IS 2124 : 2023, Desiccated coconut - as per IS 966 : 2023, Skimmed milk powder as per IS 13334 (Part 1 & 2), Not applicable |
| General Requirements | Biscuits | Type I - Sweet, Type II - Semi-sweet, Type III - Crackers, Type IV - Cookies, Type V - Speciality biscuits, Type VI - Salted, Not Applicable |
| General Requirements | Tea, Coffee, | Green tea as per IS 15344 : 2003, Black tea as per IS 3633 : 2003, Tea and instant tea in solid form as per IS 16027 : 2012 ISO 10727 : 2002, Roasted And Ground Coffee as per IS 3077 : 2022, Not Applicable |
| General Requirements | Dried fruits and nuts | Almond Kernels, Arecanuts Or Betelnuts Or Supari, Bean( Dried), Cashew Kernels, Date Paste, Dried Apricots, Seedless Tamarind, Vanilla (Pods, Cut Or Powder), Walnut Kernels, Not Applicable |
| General Requirements | Others | Chicken Egg as per FSSAI |
| General Requirements | Non Food Items | Disinfectant Fluids, Phenolic Type as per IS 1061 (V2), Stainless steel, safety razor blades as per IS 7371 : 1982, Toilet Cleaner Liquid as per IS 7983, Toilet Soap as per IS 2888 : 2004, Not Applicable |
| General Requirements | Latest STC of the category seen and agreed | Yes |
| Compliance | Compliance to FOOD SAFETY AND STANDARDS (PACKAGING AND LABELLING) REGULATIONS, 2011 | Yes |
| Compliance | Compliance to The Legal Metrology (Packaged Commodities) Rules, 2011 ( latest Notification) | Yes |
| Compliance | Compliance to BIS Specifications | Yes |
| Compliance | Compliance Food Safety and Standards (Food Products Standards and Food Additives) First Amendment Regulations, 2023 | Yes |
| Compliance | Agree to Provide Relavent Certificate ,Test Reports and License and other documents | Yes |
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar ration kit supply
Financial statements (last 3 years) to demonstrate turnover
EMD payment document (or bank guarantee for ₹1,40,000)
Technical bid documents and compliance certificates
OEM authorizations (if applicable) and product specifications
Test reports and licenses for FS packaging & labeling, Legal Metrology, BIS as required
Corrigendum Updates
1 Update Update
Frequently Asked Questions
Key insights about CHANDIGARH tender market
What documents are required for the Chandigarh ration kit tender submission?
Bidders must submit GST registration, PAN card, 3-year turnover statements, experience certificates for similar supply, EMD ₹1,40,000, technical bid, OEM authorizations, and FS packaging/labeling compliance certificates, plus BIS and Legal Metrology documents as applicable.
How is the 25% quantity variation applied in this ration kit contract?
The purchaser may increase or decrease the bid quantity up to 25% at the time of contract placement or during currency, with delivery time adjusted by the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
What is the advance sample requirement for Chandigarh ration kit procurement?
Within 5 days of award, submit 3 samples for buyer approval. If modifications are needed, provide them within 7 days; bulk supply must follow the approved sample, or the contract may be terminated for major deviations.
Which standards and regulations must the ration kit comply with in this tender?
Compliance to FS Packaging and Labeling Regulations 2011, The Legal Metrology Rules 2011, BIS specifications, and FS Amendment 2023 is mandatory; certificates and test reports must be provided as part of bid documents.
Where is the delivery location for the ration kit contract in Chandigarh?
Delivery and installation (if applicable) are to occur at Asha Kiran Building, Near KUC Hospital, Sector 46 D, UT Chandigarh, ensuring adherence to the approved sample and packaging standards.
What is the minimum EMD amount and its submission method for this tender?
The EMD is ₹1,40,000 and must be submitted as a bank guarantee or online payment per tender terms; ensure it accompanies the technical bid to qualify for evaluation.
What are the packaging and labeling requirements for the Chandigarh ration kit?
Bidders must comply with FS Packaging and Labeling Regulations 2011, ensure accurate labeling, and provide test reports and licenses verifying compliance; updated BIS certification may be required for specific items.
How can bidders verify eligibility criteria for this procurement in Chandigarh?
Review turnover evidence for three consecutive years, prior experience in similar ration kit supply, and all required certifications (FS, BIS, Legal Metrology). Prepare OEM authorizations and test reports to demonstrate compliance before submission.
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Documents 6
GeM-Bidding-8303447.pdf
Main Document
BOQ Document
BOQ
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS