Tender Notice for Procurement Services in MANCHERIAL, TELANGANA

TERMS AND CONDITIONS 1.0 SCOPE OF WORK: 1.1 Provision of labour and implements: This contract includes all labour, material, tools, implements and every other things necessary for carrying out and completing the works in conformity with the plans and specifications (herewith attached), descriptions and instructions as may from time to time be furnished while the work is in progress. 1.2 Detailed drawings and instructions: The Chief General Manager / General Manager or his authorised representative shall furnish with, reasonable promptness additional instructions, necessary for the proper execution of the work. The work shall be executed in conformity therewith and the contractor shall not do work without proper drawings or instructions in writing. 1.3 If the tenderer has any doubt as to the meaning of any portion of the terms and conditions of contract or the specifications, he shall submit particulars to the company in writing before submitting this tender within the stipulated time for getting necessary clarifications. 1.4 Before quoting their overall uniform percentage or rate, they shall enquire and inspect the site of the proposed work, study the physical conditions prevailing at the site, sufficiency and means of transporting all materials, labour, water and any other matters or things required in connection with the work. Tenderers are also expected to have previous experience of similar works executed. 2.0 TENDER OFFERS: 2.1 The tenderer shall submit the offer only in the prescribed tender schedule issued to him. No alterations (additions or deletions) shall be made to the tender schedule, conditions of contract, specifications, schedule of approximate quantities etc. Offers submitted in any other form (other than schedule issued to them) shall be summarily rejected. 2.2 The tenderer should clearly quote his percentage on the Company's estimated rates i.e. ( +) overall uniform percentage above estimated rates OR ( - ) overall uniform percentage below estimated rates OR AT PAR with the estimated rates and also the amount in figures and words. 2.3 Whenever estimated rate is not provided in the schedule, the tenderer should quote his own rate in the appropriate column for carrying out the specified works per unit of the work as mentioned in the schedule. 2.4 Tenderers must quote their percentage rate as well as the amount both in WORDS and FIGURES. In case of any discrepancy between the words & figures, the words shall prevail. No further correspondence in this regard will be entertained. 2.5 The rate quoted shall be firm till completion of contract. 2.6 The tender shall be valid for 4 MONTHS from the date of opening. 2.7 Information on the following is to be furnished along with the tender. a) Names and addresses of the partners/Directors, if the tenderer is a Partnership Firm/Company. b) Banker's names and addresses and c) Income tax permanent account number d) full and correct postal address with pin code etc.,to which all communications should be sent. The responsibility to receive promptly all the communications sent to him rests fully on tenderer himself. 2.8 The tender will be treated as incomplete, if a. The tenderer fails to quote his percentage on the Company's estimated rates or his own rate, as the case may be for all parts or Part of the tender schedule. b. any of the over writings, corrections, alterations in the rate quoted are not attested by the tenderer with full signature. c. the tender is not accompanied by the EMD. 2.9 Incomplete tenders will be rejected out-right and no further representation in this regard will be entertained. 2.10 Conditional tenders will not be accepted. 3.0 DISCOUNT TENDERS: 3.1 Discount tenders with more than 10% (Ten percent only) of estimated value will not be accepted. 3.2 In case of discount tenders of above 5% and upto 10% of estimated value, tenderers shall enclose copies of certificate of previous experience of having carried out similar work of similar magnitude, in any of the Government Dept / public sectors undertakings/ reputed private firms along with the offer. The successful tenderer shall pay additional Security Deposit in the form of demand draft / banker’s cheque drawn in favour of SCCL depending on the extent of discount as detailed below, before executing the agreement. i) discount from 1% to upto 5% : 2% of Tender value ii) discount of above 5% to 10% : 3% of Tender value 3.3 In case, more than one lowest tenderer quote the similar discount rate up to 10% (Ten percent only), the work will be awarded by drawing the lottery among such tenderers. 4.0 In case more than one tenderer quote the same PAR/ premium rate, negotiations will be conducted with all of them to ascertain the final rate. In case of tie, the work will be awarded by drawing lots. 5.0 It is the responsibility of the tenderer to be present at the time of tender opening and drawing of lots. If he or his authorized representative is not present at the notified time, the decision of SCCL shall be final and binding on him. No subsequent representation will be entertained in this regard. 6.0 SCCL reserves the right to negotiate with L1 tenderer. 7.0 If the L1 tenderer backs out of the contract before concluding the agreement, Company has got the right to negotiate with L2 tenderer. 8.0 SCCL reserves the right to accept or reject any tender or all tenders without assigning any reasons thereof. 9.0 AGREEMENT BOND: Once the tender is accepted and award letter is issued, the successful tenderer shall execute an agreement with the Company on non-judicial stamp paper of Rs.100 within 10(ten) days from the date of the award letter or before the commencement of work, whichever is earlier. 10.0 DEPOSITS: 10.1 Earnest Money Deposit (EMD) : 10.1.1 EMD @ 5% of estimated value or the amount as indicated in the tender schedule should be paid at the time of submitting the filled in tender schedule. 10.1.2 EMD can be paid in the form of F.D.R. / Demand Draft / Bankers cheque duly endorsed in favour of SCCL. The FDR should be valid for the entire period of contract. 10.1.3 The EMD of the unsuccessful tenderers will be refunded after tender opening. 10.1.4 The EMD amount of the successful tenderer shall be released only after satisfactory completion of contract period. 10.2 Security Deposit (SD) : 10.2.1 In addition to the EMD paid at the time of submitting the tender, the successful tenderer has to pay the Security Deposit amount at 5% of tender value. The amount has to be paid before commencement of the work/before concluding the agreement, whichever is earlier in through DD/FDR/Bankers cheque. 10.2.2 Security Deposit amount will be released in the final bill. 10.3 Request for adjustment of pending bills amount, EMD, S.D. of the other works of the Company towards EMD and S.D. of this tender will not be accepted. 10.4 No interest will be paid on the EMD or SD deposited with the Company. 11.0 CONTROL OF WORK: 11.1 The works are to be conducted under the sole control and direction of CGM/ GM or his authorised representative. The whole of materials are to be of the best description of their respective kinds and both workmanship and materials shall be of good quality. The Contractor shall when required, furnish satisfactory evidence of the quality of materials he is using. 11.2 Everything necessary including materials, labour, tools, equipment, and transportation is to be provided and paid for, by the contractor, so that the work may be completed and perfect at its conclusion, to the entire satisfaction of the CGM/GM or his authorised representative, who shall have power to reject any materials or labour during the progress of work which he may deem improper or to remove any person in the Contractor's employment, of whom he may disapprove, and the contractor is to supply alternate material or labour which shall meet the approval of the CGM/ GM or his authorised representative. 11.3 The Contractor shall furnish for approval all samples as directed. The work shall be in accordance with the tender schedule. 11.4 The contractor shall keep each one copy of all specifications of the work in good order available at site. 12.0 EXECUTION OF WORK: 12.1 The successful tenderer shall complete the work within the stipulated time and as per the calendar of operations given in Annexure A and specifications prescribed in the tender document. The calendar of operations may be changed, modified or altered by the Area/ Regional Forest officer, as and when necessary based on weather/ climatic conditions. 12.2 The contractor shall also seek the directions from the Area Forest Officer from time to time for commencing the planting and other operations and complete the same with in the prescribed time. 12.3 The contractor should inform immediately about the date of commencement of the work in writing to the Area Forest Officer without any delay. 12.4 The contractor or his agent duly authorized by him should be present during the period of planting at site or whenever required during other operations. 12.5 The species composition mentioned in the schedule is only tentative and subject to change as per the field conditions at the discretion of the Area Forest officer, which will be communicated to the contractor. 12.6 The contractor is responsible not only for carrying out individual operations timely as per the specifications but also responsible for overall success of the work. 12.7 The work shall be executed by following the generally accepted silvicultural/ Horticultural practices, even if the same are not specifically mentioned in the schedule. 13.0 The company shall not be responsible for any compensation of losses or damages incurred by the contractor except under Force Majeure conditions. Force majeure clause: The force majeure conditions are such as civil commotion, natural calamities, war, delay in handing over the land (documentary evidence shall be submitted) and landslides in OB dumps (Project Officer concerned and Area Forest Officer shall certify the extent of damage and casualties) which are beyond the control of the contractors. 14.0 The contractor at his own cost make / form and maintain whatever temporary arrangements, that he may require for bringing any material or equipment to the work, or arrange for hutment or camping of his labour and staff including sanitation of the Locality and no extra charge will be allowed or paid by the SCCL on account of any such arrangements. 15.0 The Company shall not be responsible for any accident occurring to his workmen or any other person during the progress of the work. The company will not be liable to pay the compensation to the workmen employed in the execution of the work by the contractor under Workmen Compensation Act. The contractor should also comply with all safety regulations as per the Mines Act in force. 16.0 Company shall not pay any compensation what so ever towards idleness of contractor's labour and equipment etc. 17.0 The Contractor shall arrange required tools and equipment for execution of the work. 18.0 The Contractor shall continuously maintain adequate protection of all his work from damage and shall protect the owner's property from damage or loss arising in connection with the contract. He shall make good such damages or loss except such as caused by agents, or employees of the owner in the interests of the Company. He shall provide and maintain all facilities for protection, as required by local condition. 19.0 SUB-CONTRACTS: No work forming part of this contract work is to be subleased by the Contractor. 20.0 If the contractor is required to supply daily labour for any work not provided in the estimates, he should do so on an order from the General Manager or his authorised representative in writing and must see that muster rolls maintained by him are duly verified at once by an agent appointed by the CGM/ GM otherwise claims subsequently preferred by the contractor in absence of this verification will not be admitted. Payment for all such supply of labour on muster basis will be made at schedule rates. All labour employed on muster basis or employed on contract basis shall be deemed as Contractor’s staff and no benefit granted to colliery labour shall apply. 21.0 It is the responsibility of the contractor to indent for the fertilizers as per schedule and pesticides as and when required for application in-site under the supervision of Forestry staff. 22.0 WATER AND POWER: 22.1 Wherever watering is to be done to the plants, water source shall be provided by the Company at available places at free of cost. However, in case of any unexpected breakdowns in water supply, the contractor shall make his own arrangements for watering the plants at short notice at the Company’s approved rates as on the date. 22.2 Whenever electrical equipment is to be used, the power supply will be arranged by the Company at free of cost. The contractor should ensure safety of the operators. However, the company is not responsible for any failure in its supply and contractor cannot claim any damages on account of the same. 23.0 CORRELATION WITH OTHER AGENCY OR CONTRACTOR: During the period of contract, if any special jobs are required to be done through any other agency or through the department, the Contractor will have to co-ordinate his activities with those of the other agency or department. 24.0 INSPECTION OF WORKS: The CGM/GM and his authorised representative shall at all times have access to the work whether it is in preparation or progress and the contractor shall provide proper facilities for such, access and for inspection. Inspections required by the specifications shall be promptly made by the CGM/ GM or his authorised representative and where practicable at the source of supply. 25.0 ALTERATIONS AND ADDITIONS TO WORK: The CGM/ GM or his authorized representative with out invalidating the contract, may order extra work or make changes by altering, adding to or deducting from the work, the payment on this account being adjusted accordingly. All such works will be executed under the conditions of the original contract except that any claim for extension of time caused there by shall be adjusted at the time of ordering such a change. Claim for such an extra work or change shall however be supported by a written order, from the CGM/ GM or his authorised representative. The value of such extra work or change by way of addition or deduction shall be determined on the basis of tendered rates of the contractor applicable to actual measurements as certified by the authorised representative of the CGM/ GM. In items where tendered rates are not applicable the value of w

31.8 As per APVAT Act 2005, every contractor who is doing works contract shall register him self as a dealer under the APVAT Act or otherwise he is liable for penalty. The Tenderer should invariably quote TIN number as per APVAT Act, otherwise the Company has the right to reject the application/tender summarily. 32.0 TIME WITHIN WHICH CONTRACT IS TO BE COMPLETED: 32.1 Time is essence of the contract. 32.2 The contractor shall satisfactorily execute and complete the work in strict accordance with the plans, specifications enclosed herewith and instructions issued by CGM/ GM or his authorised representative from time to time and execute the work within the period as per the schedule of operations give by the Company at the time of concluding the Agreement for completing various items of work given in schedule of quantities. 32.3 If the contractor fails to execute the work within the stipulated time or fails to show substantial progress as per the schedule of operations give by the Company at the time of concluding the Agreement on various items of work given in schedule of quantities, the SCCL is at liberty to order the contractor to discontinue the work forthwith and to get the balance work executed at reasonable rates through any other agency but at the contractor's cost and also to recover liquidated damages from the contractor's bills 32.4 If the contract be delayed at any time in progress of the work by any act or cause beyond the contractor's control or by delay authorised by the CGM/ GM or his authorised representative, then the time of completion shall be extended for such reasonable time as the CGM/ GM or his authorised representative may decide. 33.0 OWNER'S RIGHT TO DO WORK: If the contractor neglects to execute the work properly or fail to perform any provision of this contract, the CGM/ GM or his authorised representative after one day written notice to the contractor may, without prejudice to any other remedy he may have, make good such deficiencies and may deduct the cost thereof from the payment, due to the Contractor (provided that the CGM/ GM or his authorised representative shall approve both such action and the amount charged to the contractor). 34.0 OWNER'S RIGHT TO TERMINATE CONTRACT: If the contractor fails to abide by the conditions of contract, if he should persistently disregard the instructions of the CGM/ GM or his authorised representative or if he should be adjudged bankrupt or if he should make a general assignment for the benefit of his creditor, then the CGM/ GM without prejudice to any other right of remedy and after giving the contractor Seven days written notice, terminate the contract and take possession of the premises and of all materials etc., and finish the work by whatever method he may deem fit. The Contractor will be responsible for all losses and damages incurred by the SCCL in this respect 35.0 The CGM/ GM also reserves the right to terminate the contract at any stage or suspend the work without assigning reasons if in his opinion, it is considered necessary to do so. On receipt of such notice the Contractor shall submit within 24 hours of receipt of the notice at site a complete list of his commitments for settling the same by the company within a period of one month. The CGM/ GM may allow up to a maximum of 7 days after issue of the notice for continuing the work to enable using up by the Contractor as far as possible the materials at site or in transit. 36.0 REPAIRING DAMAGE BY CONTRACTOR: The contractor shall promptly remove from the premises all materials condemned by the CGM/ GM or his authorized representative as failing to conform to the contract, whether incorporated in the work or not, and the contractor shall promptly replace and re-execute his work in accordance with the contract and without expense to the Company. 37.0 ACTION WHERE NO SPECIFICATION: In the case of any item of work for which there is no mention in the Forest Schedule of Rates / Company SR, the work shall be carried out in all respects in accordance with the instructions and requirements of the CGM/ GM or his authorised representative. 38.0 APPLICATION OF VARIOUS ACTS AND OTHER LABOUR LEGISLATIONS: It shall be the responsibility of the Contractor to strictly adhere to all the requirements under the various labour laws and other enactments as may be applicable to the work and labour from time to time including the following. 38.1 It is mandatory for the contractor to comply with the provisions of the Coal Mines Provident Fund scheme or Employee Provident Fund scheme as applicable to the contract labour engaged in the subject work and accordingly, the contractor shall have applied for registration with Asst./ Regional Provident Fund Commissioner and obtained an independent Provident Fund code number allotted by the Asst./Regional Provident fund commissioner. 38.2 Responsibility of the contractor to implement provisions of Minimum Wages Act: The contractor shall pay minimum wages to his workmen as prescribed by the State Government from time to time under the Payment of Minimum Wages Act ,1948. It shall be the responsibility of the contractor to quote his rates to the present work taking future enhancement of minimum wages by the State Government while submitting his quotation. The contractor is not entitled to claim any compensation from the Company due to enhancement of minimum wages during the subsistence of the contract and its extended period. 39.0 BRIBES ETC. The Contractor or any one on his behalf shall not canvas, pay, give or offer reward of gratuity to any employees of S.C.Co.Ltd., or else the General Manager will be at liberty to cancel the contract and forfeit the EMD lodged with his tender. 40.0 Company employees should not participate in the tenders either directly or indirectly. If it is found at a later stage that the contractor is a Company employee, the contract will be terminated by forfeiting his deposits and all the money due in performance of the works besides initiating disciplinary proceedings as per Company’s standing orders 41.0 LIQUIDATED DAMAGES FOR LATE EXECUTION, POOR GROWTH AND LESS SURVIVAL: 41.1 The works have to be carried out strictly as per schedule and executive instructions given by Area Forest Officer. For any non-performance / delay in execution of the works, the contract will be terminated by forfeiting his deposits and withholding the payments to the extent the work is sub-standard or incomplete. SCCL shall arrange for completion of the balance works by engaging an alternate contractor/ other sources at the risk and cost of the contractor. Any additional cost incurred by the SCCL in this respect will be recovered from the pending bills of the original contractor. In such case, the original contractor will be debarred / blacklisted from participating in the future works in the Company. 41.2 The plantation and horticultural works are strictly time bound and any delay affects the survival and growth of plants. If the contractor fails to complete the work within the stipulated period or fails to show the survival percentages as per the agreement, he is liable to pay the liquidated damages, not as penalty as per Annexure C. 41.3 Such liquidated damages will be deducted from the bills payable to the contractor. 41.4 For arriving at survival percentages, the plants with specified height and growth as indicated in the payment schedule in Annexure B only shall be considered as survivals and mere existence of the plants will not qualify for payment. 41.5 The contractor has to show at the end of the 1st year maintenance, a minimum survival of 90% plants in case of Block plantations and 80% plants on OB dump plantations. In case of contracts from 2nd year maintenance onwards, the contractor has to show, at the end of the contract period survival of all the plants handed over to him at the beginning of the contract. In case of Avenue and Horticultural plants, 100% survival should be shown during the entire period of contract. 41.6 Whenever survival percentages fall below the percentages mentioned in clause (d) above, due to poor maintenance by the contactor or thefts of the plants/ trees due to insufficient protection provided by the contractor, liquidated damages shall be recovered from him as per Annexure C 41.7 The contractor should submit his enumeration list at specified time and also invariably at the end of the contract period for verification by the Area Forest Officer. The contractor should be present at the time of verification and sign the verification report. In case of failure by the contractor to do so, survivals will be decided by the Company based on the verification report of the Company officers attested by two witnesses and the same will be binding on the contractor. 41.8 In case of less survival due to reasons beyond the control of the contractor covered under Force Majeure conditions or because of the damages caused by the Company’s activities with due certification thereof from the Company’s officers, the amount spent by the contractor till the date of damage shall be paid and the damaged plants/ quantity will be deducted from the planting stock for that contract after certification by the Area Forest Officer with due justification. 42.0 SETTLEMENT OF DISPUTES: Any dispute or difference of opinion arising between the CGM/ GM or his authorised representative and the contractor in respect of the drawings, specifications , measurements, manner of executing or anything connected with the work, not specially provided for herein under the specifications or in respect of the meaning of any clause of these General conditions shall be adjudicated by the arbitrator nominated by C&MD., of SCCL for the disputes costing up to Rs.50,000/- and shall be binding on all parties without any reference or appeal to any other person whatever. However, the claims above Rs.50,000/- in value shall be decided by 'CIVIL COURT' of competent jurisdiction and not by arbitration. The parties raising the dispute shall request the C&MD of the Company to nominate an Arbitrator. If C&MD of the company does not nominate an arbitrator within one month of receipt of notice, the arbitration agreement automatically lapses. The parties have to approach 'CIVIL COURT' of competent jurisdiction for deciding the claims. 43.0 DETAILED SPECIFICATIONS & SPECIAL CONDITIONS 43.1 Clearance Of Miscellaneous Growth: The weed growth should be cut to the ground level. All the cut growth should be either burnt or dragged outside the plantation site and the site should be kept clean. 43.2 Uprootal Of Stumps: 43.2.1 The contractor should uproot mechanically all the stumps. All the uprooted material should be taken outside the plantation area at his cost. 43.2.2 For uprootal, the excavators of 90HP and above capacity with 0.90 cum bucket should be used. 43.2.3 Left over stumps, if any, after mechanical uprootal shall be uprooted manually, the resultant pits due to such uprootal of stamps shall be filled up with the soil. 43.2.4 All the stumps shall be uprooted to a minimum depth of 45 cms. 43.2.5 Entire area demarcated for raising the plantation and handed over to the contractor shall be uprooted with out leaving any gaps excepting such patches/areas which are identified and demarcated on the ground. 43.2.6 The area for uprootal should be inspected before submitting the quotation. No complaints or objection what so ever will be entertained once the tender is submitted. 43.3.0 Digging Cattle Proof Trench & Staggered Contour Trench: 43.3.1 The cattle proof trenching should be done strictly according to the specifications and dimensions prescribed in the schedule with poclines only. 43.3.2 The embankment should be made neatly and as per the specifications and dimensions prescribed in the schedule, failing which 20% of the executed value will be deducted from his bills. 43.3.3 The design and specification of the trench is given below Top width-2.0M , Bottom width-2.0M, Depth-2.0M, Gap between trench and mound-1.0M 43.4 Ploughing And Inter Ploughing: 43.4.1 Ploughing and inter-ploughing should be carried out with heavy-duty tractor of 45 HP and above capacity fixed with 3-disc plough/FMB as directed by Area Forest officer 43.4.2 Direction of ploughing should be across the slope. 43.4.3 Ploughing should be carried out to a depth of 30 cm in the soil in the straight lines over the entire plantation area in an orderly and regular fashion, excluding those patches marked out. 43.4.4 The Company reserves the right to stop ploughing, if it is found that the moisture in the soil is insufficient resulting in unsatisfactory ploughing. 43.4.5 The intending tenderers may inspect the plantation area referred in the schedule, in advance by contacting the Forestry Dept.before filing tenders. No complaints or excuses will be entertained in this regard pertaining to nature of land, soil, vegetation or hardship once the tender is accepted. 43.4.6 The extent of area shown in schedule is only tentative for indicating the approximate extent of area to be ploughed. 43.4.7 Interploughing, should be carried out leaving a space of 0.50 M on either side of planting row without causing damage to the plants. 43.4.8 If any plants damaged in the course of ploughing, the amount as assessed by the Company will be recovered from the contractor. In case of any disputes the decision of Area C.G.M / G.M is final and binding on the tenderer. 43.5 Nursery 43.5.1 The seedlings should be grown to a minimum height of 60cm to 1 mt by june for the new stock except for the slow growing species like Feronia, Pongamia, mahua, Ornamental plants etc., and the plants which have been dibbled/ transplanted late as per executive instructions of the officer concerned in writing. The seedlings should be sturdy, healthy, erect with vigorous growing tips and sound root system i.e., devoid of coiled, damaged, decayed, injured and protruding roots or rootlets. The polybags containing seedlings should be free from damages, tearings etc., with ball of earth intact to the brim of the bag, compact, erect, elastic, clear of weeds with roots firmly entrenched in ball of earth. Payment will not be made for the seedlings, which are not grown to these specifications. 43.5.2 The contractor should protect the structures and fixtures like watchman shed, workers rest shed, over head tanks, sumps, pipelines, electrical power lines, barbed wire fencing, drainage , trees etc. ,existing in the nursery. Damages to these structures and fixtures if any will be assessed and the cost will be recovered from the bills of contractor. 43.5.3 The contractor

ANNEXURE -B PAYMENT SCHEDULE 1. Clearance of Misc. Growth: One intermediate payment after completion of 50% of the work and final payment to the extent of work done will be made after completion of work to the satisfaction of Forestry Officer. 2. Uprootal of Stumps: One intermediate payment after completion of 50% of the work and final payment to the extent of work done will be made after completion of work to the satisfaction of Forestry Officer. 3. C.C.P.T.& S.C.T: One intermediate payment after completion of 50% of the work and final payment to the extent of work done will be made after completion of work to the satisfaction of Forestry Officer. 4. Ploughing & Inter Ploughing: Full and final payment to the extent of work done will be made after completion of work to the satisfaction of Forestry Officer. 5. Seed Sowing & Agave Planting: In case seed sowing and Agave planting is awarded separately, 1st 50% payment after sowing & satisfactory completion of work and balance after certification by mine authorities on performance. 6. Seed Supply: Full and Final payment after the total supply of seed ordered and germination test of the supplied seed. 7. Supply Of Agave Suckers & Vettiver Slips : Full and final payment after the total supply of Agave suckers and grass slips. 8. Horticulture Works: Payments once in two months after specific certification of each item of work by the Area Forest Officer. 9. Nursery: First payment after completion of bag filling. Two subsequent intermediate payments will be allowed for the promising seedlings as per height and growth conditions. Final payment after completion of contract to the satisfaction of the Area Forest Officer. 10. Afforestation Works: Payments shall be made at least once in two months for the quantum of work done. All the works are to be check measured as and when completed and duly recorded in the M.book as well as the Journal. ANNEXURE C LIQUIDATED DAMAGES I. AFFORESTATION WORKS: A) Delayed/ Incomplete execution: If the contractor fails to complete the work within the stipulated period, he is liable to pay liqui- dated damages, for such delay, not as penalty @ 1% per week on the value of contract left incomplete subject to maximum 10% of the total contract value. Liquidated damages will be imposed on the total value of the contract unless 75% of the value of the contract is completed within the agreement period. Where 75% of the contract value has been completed within the agreement period, liquidated damages will be imposed on the value of the work left incomplete on the due date. However where in judgment of the company, the partly done work does not fulfill the operating need, liquidated damages will be imposed on full value of the work. B) Poor survivals: i) Eucalyptus clonal &Misc. plantation:(By the end of the 1st year Maintenance) Sl. No. Survival % Liquidated damages 1 85.1 –90 1% of total executed value in addition to the cost of planting material below the 90% limit. 2 80.1 - 85 2 % of total executed value in addition to the cost of planting material below the 90% limit. 3 75.1- 80 3% of total executed value in addition to the cost of planting material below the 90% limit. 4 70.1- 75 5% of total executed value in addition to the cost of planting material below the 90% limit. 5 60.1- 70 10 % of total awarded value in addition to the cost of planting material below the 90% limit. 6 <60 10 % of total awarded value in addition to the cost of planting material below the 90% limit plus forfeiture of deposits and debarring contractors. ii) Subsequent years maintenance of eucalyptus clonal & Misc plantations: , The contractor should show survivals of not less than 95% of the plants handed over to him. In case of survivals less, the following liquidated damages will apply: Year of maintenance Cost per plant to be recovered Euc.clones Other species 2nd year Rs 25 Rs 15 3rd year Rs 50 Rs 25 4th year Rs 75 Rs 35 5th year Rs 100 Rs 50 6th year Rs 125 Rs 70 7th year Rs 150 Rs 90 8th year Rs 200 Rs 100 9th year onwards as per actual volume and market rates as approved by Advisor(Forestry) iii) Avenue Plantations: Survivals should be 100%. The plants with the specified height and growth conditions only will be taken as survivals. C) Less average height: In case of less average height of the plants at the end of the contract period than the specified height condition, the following liquidated damages will apply: a) upto 0.5 mt less average height … 1% of executed value of the contract b) 0.5 mt to 1 mt less average height … 2% of executed value of the contract c) more than 1 mt less average height … 5% of executed value of the contract These height conditions may be relaxed for ornamental and other slow growing species at the discretion of Regional Forestry Officer. II. HORTICULTURE WORKS: Liquidated damages for violation of contractual obligations in case of Horticultural works Sl. No Nature of violation Liquidated damages recoverable from the Contractor 1 Failure to remove weed growth as and when required or as instructed by Area Forest Officer The contractor shall be responsible for all the works that are to be carried out during the maintenance and if any neglection is found during the contract/maintenance period, a minimum of 2% to 10% of the profit of the agency will be levied as penalty for each violation. 2 Failure to take up mowing/pruning as and when required or as instructed by Area Forest Officer 3 Wilted/dry/unhealthy appearance of lawns/ plants due to less/no watering 4 Failure to take up fertilizer/pesticide application as per schedule or as instructed by Area Forest Officer The contractor shall be responsible for all the works that are to be carried out during the maintenance and if any neglection is found during the contract/maintenance period, a minimum of 2% to 10% of the profit of the agency will be levied as penalty for each violation. 5 Delay in land preparation beyond the scheduled time 6 Causalities of plants(or) gaps in lawns The detailed Standard operating procedures (SOP’s) FORESTRY DEPARTMENT, SCCL-SOP NO.OBSO1 (OB DUMP PLANTATIONS) SOP “ TRANSPORATATION OF SEEDLINGS/PLANT MATERIALS” Ref.No: CRP/FTY/A/SOP/2021/OB01 Date: 05.05.2021 Job specific control measures: 1. PPE to be used: Shoes, helmets, Safety belt. 2. Manpower: MV Driver, trained unskilled contract workers 3. Overall Responsibility: Mine Manager-Within the Mine premises Area Forest Officer- Other than Mine premises Potential Hazards in the activity: 1. Undulated roads 2. Slopes 3. Fall of boulders/objects 4. Toppling of vehicle 5. Over speeding of vehicle 6. Wet working conditions 7. Occurrence of thunder storms during rainy period. 8. Movement of machinery 9. Contrabands Sl.No. Safe Operating procedure for the activity- “Transportation of seedlings/plant materials”. Responsibility 1. Strictly follow the instructions of the supervisors and SOPs issued in this regard Contract worker him self 2. All Persons shall wear Personal Protective Equipment (PPE) Competent person authorized by the mine manager 3. The Vehicle used for transportation of seedlings/plant material shall be a Van/ Lorry only (Tractors, Tractors with trolley strictly not allowed) Forestry site supervisor 4. The Van/Lorry shall carry valid fitness certificate issued by the competent authority (i.e., proper breaks, engine condition and all other parts of the vehicle) Forestry site supervisor 5. Van/Lorry shall not be overloaded Forestry site supervisor 6. While transportation of seedlings/plant material, the contract workers shall not ride on the vehicle Contractor 7. The check-in and check-out details of the vehicles should be entered in a register and reported to the identified person from mine authorities Competent person authorized by the mine manager 8. The Vehicle driver should undergo IME/PME and VTC training Contractor 9. To ensure IME/PME and VTC training of the vehicle driver Forestry site supervisor 10. The Vehicle driver should not use mobile phone or any other contraband while driving Competent person authorized by the mine manager 11. The Vehicle driver should have valid driving license Forestry site supervisor 12. Vehicle speed shall be limited to 20 Kmph within the mine premises Vehicle driver 13. Vehicle (Van/Lorry) shall travel only on the authorized/identified pathways/routes to reach the planting sites Vehicle driver 14. Check for any electrical OH lines, cables or any other obstruction within mine premises Vehicle driver 15. During blasting time, vehicle shall not enter into the mine premises Competent person authorized by the mine manager 16. While unloading seedlings/plant material, the slings, hooks etc., should be operated carefully Vehicle driver 17. Transportation of seedlings/plant material shall be done only during the day time Forestry site supervisor 18. The Vehicle driver shall carry valid ID card and shall be shown on demand by the mine authorities Vehicle driver 19. Being a plantation area, care shall be taken to avoid hitting of wild animals by the vehicles Vehicle driver 20. During thunder storms and heavy rains vehicles shall not be driven Competent person authorized by the mine manager The SOP shall be strictly followed by all concerned Area Forest Officer at the OB dumps. “The SOP shall be displayed at the concerned departments and mine premises for Educating the concerned and creating awareness shall be the responsibility of the Area Forest Officer. FORESTRY DEPARTMENT, SCCL-SOP NO.OBSO2 (OB DUMP PLANTATIONS) SOP “ TRANSPORATATION OF CASUAL LABOUR FOR PLANTING ACTIVITIES” Ref.No:CRP/FTY/A/SOP/2021/OB02 Date: 05.05.2021 Potential Hazards in the activity: 1. Undulated roads 2. Over speeding of vehicle 3. Fall of persons 4. Topping of vehicle 5. Occurrence of thunder storms during rainy period 6. Movement of machinery 7. Contrabands Job specific control measures: 1. PPE to be used: Shoes, Helmets, Safety belt. 2. Manpower: MV Driver, trained unskilled contract workers 3. Overall Responsibility: Mine Manager-Within the Mine premises Area Forest Officer- Other than Mine premises Sl.No. Safe Operating procedure for the activity- “Transportation of Casual Labour for planting activities”. Responsibility 1. Strictly follow the instructions of the supervisors and SOPs of the concerned activity Contract worker himself 2. All Persons should wear Personal Protective Equipment (PPE) Competent person authorized by the mine manager 3. The Vehicle used for transportation of contract workmen shall be a Van/ Lorry only (Tractors, Tractors with trolley strictly not allowed) Forestry site supervisor 4. The Van/Lorry shall carry valid fitness certificate issued by the competent authority (i.e., proper breaks, engine condition and all other parts of the vehicle) Forestry site supervisor 5. Van/Lorry should not be overloaded Vehicle driver 6. While transportation of persons, the seedlings/plant material should not be loaded in the vehicle Vehicle driver 7. The check-in and check-out details of the vehicles should be entered in a register and reported to the identified person from mine authorities Competent person authorized by the mine manager 8. The Vehicle driver should undergo IME/PME and VTC training Contractor 9. To ensure IME/PME and VTC training of the vehicle driver Competent person authorized by the mine manager 10. The Vehicle driver should have valid driving license Vehicle driver 11. The Vehicle speed shall be limited to 20 Kmph within the mine premises Vehicle driver 12. Vehicle (Van/Lorry) shall travel only on the authorized/identified pathways/routes to reach the planting sites Vehicle driver 13. Check for any electrical OH lines, cables or any other obstruction within mine premises Vehicle driver 14. During blasting time, vehicle shall not enter into the mine premises Competent person authorized by the mine manager 15. While persons are getting down from the vehicle, the slings, hooks, etc., should be operated carefully Vehicle driver 16. Transportation of contract labour shall be done only during the day time Forestry site supervisor 17. The Vehicle driver shall carry valid ID card and shall be shown on demand by the mine authorities Vehicle driver 18. Being a plantation area, care shall be taken to avoid hitting of wild animals by the vehicles Vehicle driver 19. During thunder storms and heavy rains vehicles shall not be driven Competent person authorized by the mine manager The SOP shall be strictly followed by all concerned Area Forest Officer at the OB dumps. “The SOP shall be displayed at the concerned departments and mine premises for Educating the concerned and creating awareness shall be the responsibility of the Area Forest Officer. FORESTRY DEPARTMENT, SCCL-SOP NO.OBSO3 (OB DUMP PLANTATIONS) SOP “ PLANTING OF SEEDLINGS/SOWING OF SEEDS ON THE OB DUMPS” Ref.No: CRP/FTY/A/SOP/2021/OB03 Date: 05.05.2021 Potential Hazards in the activity: 1. Undulated terrains 2. Steep slopes, loose soils 3. Fall of persons 4. Fall of boulders 5. Wet working conditions 6. Occurrence of thunder storms during rainy period 7. Movement of machinery 8. Contrabands 9. Fire or spontaneous heating 10. Drowning Job specific control measures: 1. PPE to be used: Shoes, Helmets, Safety belt, Lifeline. 2. Tools to be used: Crowbar, spade, trays, gamelas, ropes, measuring tapes, wooden pegs, Anchors, etc. 3. Manpower: Trained/unskilled contract workers 4. Overall Responsibility: Mine Manager-Within the Mine premises Area Forest Officer- Other than Mine premises Sl.No. Safe Operating procedure for the activity- “Planting of seedlings/sowing of seeds on the OB dumps”. Responsibility 1. Strictly follow the instructions of the supervisors and SOPs of the concerned activity Contract worker himself 2. All Persons shall wear Personal Protective Equipment (Shoes, helmet, Safety belt & lifeline properly anchored) Competent person authorized by the mine manager 3. All the contract workers should undergo IME/PME followed by VTC training Contractor 4. To ensure IME/PME and VTC training of the contract workers Competent person authorized by the mine manager 5. Before commencement of the work in the mine, the list of contract workers shall be informed to the person authorized at the mine Competent person authorized by the mine manager 6. Prior to commencement of work, all the workers shall perform safety pledge and the concerned supervisor shall

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