Housing And Urban Development Department Jammu & Kashmir Backhoe Loaders Tender Srinagar 2026 - 24-Month Comprehensive Warranty & ARTO Registration
Bid Publish Date
27-Sep-2026, 3:30 pm
Bid End Date
15-Oct-2026, 2:00 pm
Location
Progress
Key Highlights
- • ARTO Srinagar machine registration requirement with token fee, fitness for 15 years, and 1-year insurance
- • Comprehensive warranty: 24 months or 4,000 operating hours, whichever occurs first
- • Mandatory department branding: department logo and labels on all sides
- • Up to 25% quantity flexibility during and after contract award
- • On-site operator training and maintenance guidance provided by supplier
- • Delivery and acceptance linked to successful commissioning and testing
Tender Overview
The Housing and Urban Development Department of Jammu and Kashmir invites bids for Backhoe Loaders (V3) (Q2) in Srinagar, Jammu & Kashmir. The contract contemplates quantity adjustments up to 25% during and post-award, with delivery time linked to original timelines and potential extensions. Key differentiators include mandatory ARTO registration, 24-month/4000-hour comprehensive warranty, on-site training, and department branding on all machines. The procurement emphasizes asset registration, insurer coverage for one year, and specialized operator training to ensure smooth deployment within the department.
Technical Specifications & Requirements
- Product: Backhoe Loader under the V3, Q2 category; no explicit technical specs published.
- Compliance expectations include machine registration with ARTO Srinagar; one-time token/fitness fee valid for 15 years; insurance for at least 1 year.
- Training: supplier to provide operation, maintenance, and basic inspection training to department personnel.
- Branding: machines must display Department Logo, sign labels, and stickers on all sides.
- Warranty: comprehensive warranty for 24 months or 4,000 operating hours, whichever occurs first, covering defects across design, materials, workmanship, assemblies, and OEM accessories.
- Delivery/commissioning: from successful testing and acceptance; warranty activation upon commissioning.
Terms, Conditions & Eligibility
- Quantity flexibility up to 25% increase/decrease; extended delivery windows calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Training, branding, and ARTO registration prerequisites are mandatory.
- Warranty terms: comprehensive, with no rider limits on component coverage; OEM parts to be supplied at no cost to the purchaser for warranty defects.
- Documentation readiness: bidders must be prepared to furnish GST, PAN, experience certificates, financial statements, EMD/Security deposits, and OEM authorizations as part of bid submission.
Key Specifications
-
Product/service: Backhoe Loader, V3 (Q2) category
-
Estimated value: not specified
-
EMD amount: not specified
-
Standards/Certifications: IS/ISO not specified
-
Delivery location: Srinagar, Jammu & Kashmir
-
Warranty: 24 months or 4,000 operating hours
-
Brand/OEM: Department branding and OEM component compatibility required
-
Training: operator and maintenance training provided by supplier
-
Registration: ARTO Srinagar for machine registration
Terms & Conditions
-
EMD: not specified in data; ensure clarity on amount and mode
-
Delivery extension: minimum 30 days with 25% quantity adjustment
-
Warranty: 24 months or 4,000 hours, whichever is later
-
ARTO registration, token fee, and 1-year insurance
-
Department branding on all machines
Important Clauses
Payment Terms
Payment terms not detailed in data; bidders should seek confirmation on milestones and release of payments post-commissioning
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period as per option clause with minimum 30 days
Penalties/Liquidated Damages
Penalty details not specified; bidder should request LD terms during bid submission
Bidder Eligibility
-
Experience in supplying backhoe loaders or similar heavy equipment
-
Financial capacity demonstrated by audited statements
-
GST registration and PAN validity
-
OEM authorization or authorized dealership status for expected models
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
35
OEM Avg. Turnover
280
Past Performance
80 %
Warranty Period
2 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Backhoe Loaders (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
24
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Pincodes
191121
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Zulfikar Ahmed Bhat | 191121,Dockyard complex Nishat Srinagar | Srinagar | Jammu And Kashmir | 191121 | 2 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-9952931.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
4 Updates Update
Update
Update
Extended Deadline
15-Oct-2026, 8:30 am
Opening Date
16-Oct-2026, 8:30 am
Update
Extended Deadline
09-Oct-2026, 8:30 am
Opening Date
10-Oct-2026, 8:30 am
Categories
5
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Required Documents
GST certificate
PAN card
Experience certificates for similar backhoe loader supply
Financial statements (latest audited)
EMD/Security deposit documentation
Technical bid documents demonstrating compliance (if required)
OEM authorization / dealership certificate
Registration/fitness documents related to ARTO Srinagar (as applicable)
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for backhoe loader tender in Srinagar 2026 with ARTO registration
Bidders must register their machine with ARTO Srinagar, obtain a token and fitness for 15 years, and provide at least 1 year insurance. Prepare GST, PAN, and OEM authorization, plus experience certificates. Ensure compliance with 24-month/4,000-hour warranty and department branding requirements.
What documents are required for backhoe loader procurement in Jammu & Kashmir
Submit: GST certificate, PAN card, audited financial statements, experience certificates for similar supply, EMD documents, OEM authorizations, and technical bid documents. Include ARTO Srinagar registration proofs and insurance details as part of submission.
What are the delivery and quantity terms for this JK tender
Quantity may be increased or decreased by up to 25% at contract award and during currency. Delivery time adjusts proportionally; minimum additional time is 30 days. Delivery starts after original delivery order, with extensions allowed per option clause.
What warranty is required for backhoe loaders in this Jammu tender
A comprehensive warranty covers 24 months or 4,000 operating hours, whichever occurs first, from commissioning. It includes defects in design, materials, workmanship, and OEM components, with free replacement parts, labor, and transport for warranty claims.
Which branding requirements apply to machines in this procurement
Machines must carry the Department Logo, sign labels, and stickers on all sides for clear identification by the Housing and Urban Development Department of J&K.
What training is required for department personnel under this tender
The seller must provide operation, maintenance, basic inspection, and fault identification training to department personnel, ensuring ready operability and proper upkeep post-delivery.
Are there any IS or ISO standards specified for this tender
No explicit IS/ISO standards are listed in the provided data; bidders should seek clarification on applicable standards and ensure compatibility with department requirements and branding guidelines.
What happens if the original delivery period is short or extended
If the original period is short, the extension time remains the original period. If the option clause is exercised, extended duration applies, with the calculated time using the formula provided, ensuring a minimum of 30 days.