GEM

Karnataka Urban Water Supply And Drainage Board IT Equipment Tender - High End Desktop & Laptop Procurement 2025

Bid Publish Date

18-Nov-2025, 1:21 pm

Bid End Date

03-Dec-2025, 1:00 pm

Bid Opening Date

03-Dec-2025, 1:30 pm

EMD

₹16,000

Value

₹6,36,783

Progress

Issue18-Nov-2025, 1:21 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

7

Category

High End Desktop Computer

Bid Type

Two Packet Bid

Key Highlights

  • Specific brand/OEM requirements: OEM turnover criteria and presence of registered Indian office for imported products
  • Technical certifications/standards: ISI/ISO certifications not explicitly stated; emphasis on serviceability and OEM support
  • Special clauses: Option Clause allowing ±25% quantity adjustment during contract period
  • Important eligibility criteria: 3-year turnover consideration; OEM turnover for bunch bids; service center presence in each consignee state
  • Warranty/AMC: Post-sale service requirement implied via service centers; exact warranty terms not specified
  • Penalties/Performance bonds: Not explicitly detailed in data; typical government terms apply
  • Delivery/installation: Time calculations based on original/extended delivery periods; minimum 30 days rule when increasing quantity
  • Delivery location: Karnataka state service presence essential; consignees’ states referenced but not enumerated

Categories 1

Tender Overview

The Karnataka Urban Water Supply And Drainage Board (KUWSDB) in Karnataka seeks procurement of high-end desktop computers and entry/mid-level laptops under the Q2 category, with an estimated value of ₹636,783 and an EMD of ₹16,000. The scope covers government procurement of IT hardware for urban water infrastructure projects. Key differentiators include 25% quantity flexibility under the option clause and strict compliance with turnover and OEM service requirements. Unique terms emphasize availability of service centers in the state of each consignee and Indian after-sales support for imported products. This procurement aims to standardize equipment across KUWSDB operations, ensuring uniform performance and maintainability. The tender places emphasis on supplier turnover continuity and OEM backing to sustain post-sale service and warranty.

Technical Specifications & Requirements

  • No explicit product specifications are published; however, the category includes High End Desktop Computers and Entry/Mid Level Laptops (Q2).
  • EMD: ₹16,000; Estimated contract value: ₹636,783.
  • Delivery terms reference standard contract delivery, with option clause allowing ±25% quantity variation and extended delivery periods with proportional time calculation.
  • OEM turnover criteria apply: minimum average annual turnover over the last 3 financial years as per bid document; for new entities, turnover based on completed years after incorporation.
  • For imported products, OEM or Authorized Seller must have registered office in India for after-sales service; service centers must be available in the state of each consignee.
  • No BOQ items available; tender emphasizes compliance with turnover, serviceability, and warranty requirements.

Terms, Conditions & Eligibility

  • EMD: ₹16,000 to be submitted with bid.
  • Turnover criteria: Minimum average annual turnover (last 3 years) as specified; uploaded as audited statements or CA certificate.
  • OEM turnover: OEM of primary product must meet turnover criteria; for bundles, OEM of highest bid value must comply.
  • Imported products: Must have registered Indian office for after-sales service; certificate to be submitted.
  • Service centers: Bidder/OEM must maintain functional service centers in the state corresponding to each consignee.
  • Delivery, warranty, and penalties align with standard government tender terms; bidder must comply with option clause and delivery-time calculations.

Key Specifications

  • Product category: High End Desktop Computers and Entry/Mid Level Laptops

  • Estimated contract value: ₹636,783

  • EMD: ₹16,000

  • Option clause: +/- 25% quantity; delivery time re-calculation based on extended period

  • OEM turnover compliance: last 3 years turnover; for new entities turnover based on completed years

  • Imported products require Indian registered office for after-sales service; service centers in consignee state

Terms & Conditions

  • Mandatory EMD of ₹16,000 with bid submission

  • Turnover criteria: minimum average turnover over last 3 years; CA or audited statements required

  • OEM turnover requirement applies; highest bid item’s OEM must meet turnover in bundles

  • Imported equipment must have India-based OEM/authorized seller with service office

  • Functional service centers must exist in each consignee state

  • Quantity may be increased up to 25% during contract; delivery time adjusted accordingly

Important Clauses

Payment Terms

Standard government terms; exact percentages/timeframes not specified in data

Delivery Schedule

Delivery period starts from last date of original delivery order; extended leads follow calculated by (increased quantity ÷ original quantity) × original period, min 30 days

Penalties/Liquidated Damages

Not detailed in provided data; assume standard LDs per bid conditions

Bidder Eligibility

  • Minimum average annual turnover as specified for the bidder (last 3 years)

  • OEM turnover criteria met for the offered product or highest value in a bundle

  • Registered Indian office for imported products and valid after-sales service capability in Karnataka

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited financial statements for last 3 years or CA certificate indicating turnover

4

OEM authorization letters (for primary OEM if bidding with third-party)

5

Evidence of service centers in Karnataka (location details) and Indian registered office for imported products

6

EMD submission document (receipt/DD online payment proof)

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for KUWSDB IT hardware tender in Karnataka 2025

Bidders must meet turnover criteria, provide EMD of ₹16,000, submit GST and PAN, and include audited financial statements or CA certificates. For imported products, provide Indian registered office and service centers in Karnataka. Ensure OEM turnover compliance and OEM authorization as applicable.

What documents are required for Karnataka IT equipment bid 2025

Submit GST certificate, PAN, three-year turnover evidence (audited statements or CA certificate), OEM authorization, proof of service centers in Karnataka, and EMD receipt. Include turnover details for both bidder and OEM where required and company incorporation proof if applicable.

What are the delivery terms for the Karnataka desktops tender 2025

Delivery starts from the original delivery order date; if quantity increases by up to 25%, the extended delivery time is (increased quantity ÷ original quantity) × original period with a minimum of 30 days. Ensure compliance with base delivery timelines.

What is the EMD required for the KUWSDB procurement

The EMD amount is ₹16,000. Submit payment proof with bid; ensure the EMD is eligible for the bid window and refundable as per standard government tender rules after contract award.

What OEM turnover requirements apply to the Karnataka bid

The bidder must satisfy the minimum average annual turnover for the OEM over the last three financial years, or for new OEMs, based on completed years after incorporation; in bundle bids, the OEM of the highest value item must meet turnover criteria.

Are service centers required in Karnataka for this procurement

Yes. The bidder/OEM must have a functional service center in the state for each consignee and, for imported products, a registered Indian office to provide after-sales service.

What category does this procurement fall under in Karnataka

The tender covers High End Desktop Computers and Entry/Mid Level Laptops (Q2) under KUWSDB in Karnataka, with an estimated value of ₹636,783 and EMD ₹16,000.

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