Invitation to Bid - Fume Hood (FSSAI) in North Goa, GOA

Q1: How to participate in the Goa Police Department Fume Hood tender in 2025?
To participate, bidders should register on the GeM portal, ensure compliance with technical specifications, and submit bids before the deadline (26-07-2025). Essential documents include OEM authorization, experience certificates, and turnover proof. Bidders must meet the minimum turnover of Rs.10 lakh and possess at least 1 year of relevant experience. It is also recommended to review the bidding guidelines and technical specifications provided in the tender document uploaded on GeM.
For assistance with GeM registration, visit https://tenderai.in/services/gem-profile-registration. After registration, bidders can prepare and upload their documents precisely, ensuring they meet the specified criteria for eligibility.

Q2: What are the eligibility criteria for supplying Fume Hood units to the Goa Police Department in 2025?
Eligible bidders must have a minimum average annual turnover of Rs.10 lakh over the last three financial years and at least one year of experience in supplying similar laboratory safety equipment. MSE and startup applicants qualify for exemptions if they upload valid supporting documents, such as MSME registration or DPIIT startup certificates. Bidders should also hold OEM authorization certificates, demonstrating compliance with technical standards. For government contracts, bi-lateral requirements include GST registration, PAN, and experience proofs.
Ensuring compliance with these criteria enhances chances for bid acceptance and long-term government supply opportunities.
Helpful tip: review the detailed qualification sections in the GeM portal and maintain updated documentation for quick submission.

Q3: How does the bid evaluation process work for the Goa Fume Hood tender?
The evaluation considers total bid value, technical compliance, and adherence to specifications. Bids will undergo a total value-wise assessment, where the most technically compliant and competitively priced offers stand the best chance. The process involves a bid security deposit of Rs.60,000 and a 3-year onsite warranty requirement.
The evaluation also employs the Highest Priced Bid Elimination rule for RA (Reverse Auction) purposes, where the highest bid might be excluded from further process if it does not meet qualification standards.
Pro Tip: Prepare your technical documentation meticulously and ensure that your pricing is competitive and compliant to maximize your chances in this process.

Q4: What documents are essential for bidding on the Goa Police Department Fume Hood tender?
Key documents include OEM authorization, experience certificates, turnover proof, technical compliance certificates, and quality assurance documentation. You should also upload warranty and guarantee documentation, along with technical manuals in English, to meet the specifications outlined by the buyer.
Incomplete or incorrect submissions can lead to disqualification, so thorough preparation is crucial. For additional guidance, see the bidder checklist in the GeM portal and confirm all documents are up-to-date before submission.

Q5: Are small and startup businesses eligible to participate in this Fume Hood procurement?
Yes, MSMEs and DPIIT startups are eligible and can avail exemption from certain experience and turnover criteria, provided they upload valid supporting documents like MSME registration certificates or startup registration certificates. Certification boosts eligibility and aligns with government procurement policies promoting inclusive growth.
Such enterprises should focus on demonstrating quality compliance and OEM support documentation to strengthen their bids, which often translate into preferential considerations during evaluation.

Q6: What are the technical specifications and compliance requirements for the Fume Hood units?
Fume Hoods must conform to specifications prepared by the Deputy Director, Quality Assurance division, FSSAI, dated 11-07-2022. They require all components to meet the governing standards, including utility provisions like nitrogen, compressed air, and water pipelines, safety devices, and internal shelves. The units must include features such as sockets, lighting, and installation kits as specified. Bidders must provide documentary evidence of compliance, including model approval and installation reports.

Q7: How important is OEM authorization for participating in the Goa Police Fume Hood tender?
OEM authorization is mandatory to establish credibility and ensure supply of certified, compliant units. It guarantees that the bidder has the technical capacity, quality assurance, and original equipment support necessary for government procurement. Without OEM certification, bids are typically rendered non-responsive.
For smooth application processing, bidders should secure OEM documents before bid submission and keep copies ready in digital format for quick uploading on GeM.

Q8: What are the warranty and after-sales service obligations for this procurement?
The units must include a comprehensive onsite warranty of 3 years from the date of installation, covering all components and preventive maintenance at least once annually. Bidders should offer post-installation support, including spare parts, technical assistance, and maintenance manuals in English.
Ensuring robust after-sales service strengthens the bid and provides confidence to the government buyer regarding long-term performance and compliance.

Q9: How can small enterprises benefit from this tender?
MSMEs and startups can benefit significantly through exemption provisions for experience and turnover, provided they upload valid supporting documents such as MSME registration or DPIIT startup certification. Participation can be a gateway into ongoing government supply contracts, promoting growth and scalability.
Pro Tip: Use TenderAI services like https://tenderai.in/services/gem-profile-registration for efficient registration and document preparation assistance.

Q10: What logistical considerations should be kept in mind when delivering Fume Hood units to Goa Police Headquarters?
Coordinate with the consignee's contact, Pravinkumar Ganoo, at the given address in Panaji, Goa. Ensure the units are packaged securely and transported carefully to prevent damage to sensitive components. Delivery timelines should align with the project schedule, and adequate warehousing facilities should be arranged if needed.
Pro Tip: Verify site readiness, including installation space and utility connections, before dispatch, to avoid delays.