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State Election Commission Uttar Pradesh Office Stationery Tender 2025 - Bulk Stationery & Supplies Procurement

Bid Publish Date

31-Dec-2025, 5:19 pm

Bid End Date

15-Jan-2026, 6:00 pm

EMD

₹10,000

Location

MUZAFFARNAGAR , UTTAR PRADESH

Progress

Issue31-Dec-2025, 5:19 pm
AwardPending
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Quantity

28555

Category

File cover simple

Bid Type

Two Packet Bid

Categories 24

DISCRETE COMPONENTS INOCULATING DEVICES TUBE SEALS MULTIFUNCTION PRINTERS BOX ALPHABET STAMPS BACKHOE BANNERS ELECTRON TUBE ARCHERY BOWS BOOK BULB CUTTER ENVELOPE MATCH BOX PEN STRING INSTRUMENTS MACHINE SUPPLY OF SYNTHETIC FABRIC BLADE PLASTIC BEEKEEPING EQUIPMENT KOPARAPAK

Tender Overview

The opportunity is issued by the State Election Commission Uttar Pradesh for the procurement of broad office stationery and related supplies, encompassing items such as file covers (simple, super colour No 1000, khaki), pens (gel, ballpoint, marker sets), tapes, scales, staplers, paper, and related office consumables. The tender references a substantial catalog with 121 BOQ items and a mandatory EMD of ₹10,000. Location: Uttar Pradesh; scope targets common government office supplies to support election-related administrative functions. A notable differentiator is the auction’s wide category mix and a flexible quantity option clause that allows adjustments up to 25% of bid quantity. This procurement emphasizes standardized, widely used stationery and minor hardware typical of large government offices.

Technical Specifications & Requirements

  • Product categories include: file covers (simple, colour, khaki), various markers (permanent/temporary, thick/thin), pens (reynold gel/ballpoint), rulers (plastic/steel 12 inch), paper products (A4, 57-80 GSM), tape (cellophane), clip/fastening items, registers, staplers, calculator, computer accessories, photo state papers, and basic office tools.
  • No explicit technical specifications or performance metrics are published; emphasis is on standard office use items with broad supplier capability.
  • EMD: ₹10,000; tender allows quantity variation up to 25% of bid quantity during contract placement and currency
  • ATC notes: option clause governs delivery time extensions; delivery period adjustments use a formula and minimum 30 days; extensions may apply to contracted quantities.

Terms & Eligibility

  • EMD of ₹10,000 required; payment terms not fully detailed in available data.
  • Quantity flexibility: Purchaser may increase/decrease by up to 25% of the bid/contracted quantity.
  • Delivery timeline: base delivery period to be extended with option clause; minimum extension time rule: at least 30 days.
  • Items fall under generic office stationery with no specific brand/OEM mandates listed in current data.
  • Documentation: ATC references and bidder compliance with option clause; GST/PAN and other standard tender docs typically required in terms, though explicit list is not provided here.

Key Specifications

    • Product categories: file covers, pens, markers, tapes, scales, staplers, paper, registers, and basic office tools listed in the tender's category mix
    • Quantities/values: 121 BOQ items referenced; exact quantities not disclosed in the provided data
    • EMD: ₹10,000
    • Delivery terms: option for quantity adjustment up to 25%; minimum extension period 30 days

Terms & Conditions

  • Key Term 1: EMD of ₹10,000 required with bid submission

  • Key Term 2: 25% quantity variation right during contract placement and currency

  • Key Term 3: Delivery period extensions governed by ATC option clause with 30-day minimum

Important Clauses

Payment Terms

Payment terms not fully detailed in data; typical government practice requires milestone or post-delivery payment contingent on acceptance

Delivery Schedule

Delivery period governed by option clause; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days

Penalties/Liquidated Damages

No explicit LD clause provided in the accessible text; ATC implies penalties related to delivery extensions and performance

Bidder Eligibility

  • Registered bidder with relevant experience in office stationery supply

  • Financial capability to meet ₹10,000 EMD and bid value

  • Compliance with standard procurement documents and any OEM authorizations if branded items are offered

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Bill of Quantities (BOQ) 121 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 File cover simple File cover simple 8,000 piece [email protected] 90
2 File cover super colour No 1000 File cover super colour No 1000 200 piece [email protected] 90
3 File cover khaki 480 File cover khaki 480 150 piece [email protected] 90
4 Cadik File bandhne wala Cadik File bandhne wala 30 piece [email protected] 90
5 Karban Blue 100 Per PKT A4 Karban Blue 100 Per PKT A4 30 piece [email protected] 90
6 Tag Gucchi 100 Tag Tag Gucchi 100 Tag 300 piece [email protected] 90
7 Sketch Pen Sketch Pen 500 piece [email protected] 90
8 High lighter High lighter 50 piece [email protected] 90
9 Marker permanent black Thick Marker permanent black Thick 50 piece [email protected] 90
10 Marker permanent black Thin Marker permanent black Thin 50 piece [email protected] 90
11 Marker Temporary black Thick Marker Temporary black Thick 50 piece [email protected] 90
12 Marker Temporary black Thin Marker Temporary black Thin 50 piece [email protected] 90
13 Bal pen reynold Bal pen reynold 1,200 piece [email protected] 90
14 Gel pen reynold Gel pen reynold 150 piece [email protected] 90
15 Cello Fine Grip Pen Cello Fine Grip Pen 20 piece [email protected] 90
16 Pencil Pencil 300 piece [email protected] 90
17 Pencil rubber or Eraser Pencil rubber or Eraser 200 piece [email protected] 90
18 Paper cutter Paper cutter 10 piece [email protected] 90
19 Pencil cutter Pencil cutter 150 piece [email protected] 90
20 Torch 3 cell Torch 3 cell 10 piece [email protected] 90
21 Cello tape 2 inch Cello tape 2 inch 20 piece [email protected] 90
22 Cello tape 4 inch Cello tape 4 inch 20 piece [email protected] 90
23 Scale Plastic 12 Inch Scale Plastic 12 Inch 200 piece [email protected] 90
24 Scale steel 12 Inch Scale steel 12 Inch 20 piece [email protected] 90
25 Wrapper Wrapper 100 piece [email protected] 90
26 Alpin dibbi 80 gram Alpin dibbi 80 gram 150 piece [email protected] 90
27 Alpin patta 100 alpin Alpin patta 100 alpin 250 piece [email protected] 90
28 Blade PKT Blade PKT 50 piece [email protected] 90
29 Lock small size Lock small size 250 piece [email protected] 90
30 Lock medium size Lock medium size 20 piece [email protected] 90
31 Lock big size Lock big size 10 piece [email protected] 90
32 Glue botel 500 ml Glue botel 500 ml 30 piece [email protected] 90
33 Glue botel 200 ml Glue botel 200 ml 150 piece [email protected] 90
34 Gum Tube 30 ml Gum Tube 30 ml 200 piece [email protected] 90
35 Favistick Favistick 40 piece [email protected] 90
36 Suja simple Suja simple 300 piece [email protected] 90
37 Suja Handal Suja Handal 200 piece [email protected] 90
38 Rubber band 1 inch 500 gm PKT Rubber band 1 inch 500 gm PKT 20 piece [email protected] 90
39 Rubber band 2 inch 500 gm PKT Rubber band 2 inch 500 gm PKT 50 piece [email protected] 90
40 Rubber band 3 inch 500 gm PKT Rubber band 3 inch 500 gm PKT 20 piece [email protected] 90
41 Sutli Sutli 100 kg [email protected] 90
42 Dhage ka Gola 50 gm Dhage ka Gola 50 gm 200 piece [email protected] 90
43 Thick Dhage ka Gola 100 gm Thick Dhage ka Gola 100 gm 200 piece [email protected] 90
44 Thin Dhage ka Gola 100 gm Thin Dhage ka Gola 100 gm 100 piece [email protected] 90
45 Rashem Dhage ka Gola 150 gm Rashem Dhage ka Gola 150 gm 50 piece [email protected] 90
46 Register 1 Qr Register 1 Qr 50 piece [email protected] 90
47 Register 2 Qr Register 2 Qr 80 piece [email protected] 90
48 Register 3 Qr Register 3 Qr 20 piece [email protected] 90
49 Register 4 Qr Register 4 Qr 5 piece [email protected] 90
50 Register 5 Qr Register 5 Qr 2 piece [email protected] 90
51 Register 6 Qr Register 6 Qr 2 piece [email protected] 90
52 Register 8 Qr Register 8 Qr 1 piece [email protected] 90
53 Stock register no 8 Stock register no 8 1 piece [email protected] 90
54 Dispech register no 8 Dispech register no 8 1 piece [email protected] 90
55 11 c register no 2 11 c register no 2 1 piece [email protected] 90
56 Koshagar register no 2 Koshagar register no 2 1 piece [email protected] 90
57 Rokad bahi 220 Rokad bahi 220 1 piece [email protected] 90
58 Calculator medium size Calculator medium size 50 piece [email protected] 90
59 Round Mohar Round Mohar 20 piece [email protected] 90
60 Mohar One Line Mohar One Line 20 piece [email protected] 90
61 Mohar Two Line Mohar Two Line 30 piece [email protected] 90
62 Mohar Three Line Mohar Three Line 50 piece [email protected] 90
63 Mohar more than Three Line per Line Mohar more than Three Line per Line 100 per line [email protected] 90
64 Signature Mohar Signature Mohar 10 piece [email protected] 90
65 Steplar small 10 number Steplar small 10 number 100 piece [email protected] 90
66 Steplar medium size HP 45 NO Steplar medium size HP 45 NO 20 piece [email protected] 90
67 Steplar big HP Steplar big HP 2 piece [email protected] 90
68 Steplar pin small 10 number Steplar pin small 10 number 200 piece [email protected] 90
69 Steplar pin medium size HP 45 NO Steplar pin medium size HP 45 NO 30 piece [email protected] 90
70 Steplar pin big HP Steplar pin big HP 5 piece [email protected] 90
71 Computer printer cartridge HP laser jet 28A Computer printer cartridge HP laser jet 28A 2 piece [email protected] 90
72 Computer printer cartridge HP Laser jet pro MFP M329DW 77 Computer printer cartridge HP Laser jet pro MFP M329DW 77 2 piece [email protected] 90
73 Computer printer cartridge HP Laser jet M233DW 137A Computer printer cartridge HP Laser jet M233DW 137A 2 piece [email protected] 90
74 Computer printer cartridge brother TN 2365 Computer printer cartridge brother TN 2365 2 piece [email protected] 90
75 Computer printer cartridge lexmark MX 104 Computer printer cartridge lexmark MX 104 2 piece [email protected] 90
76 Photo state machine KONIKA MINOLTA bizhub 306i toner Photo state machine KONIKA MINOLTA bizhub 306i toner 2 piece [email protected] 90
77 Photo State paper A4 size 80 GSM Photo State paper A4 size 80 GSM 10 rim [email protected] 90
78 Simple Paper A4 Size 57 GSM Simple Paper A4 Size 57 GSM 20 rim [email protected] 90
79 Photo State paper FS size 75 GSM Photo State paper FS size 75 GSM 10 rim [email protected] 90
80 Photo State paper A4 size 75 GSM Photo State paper A4 size 75 GSM 300 rim [email protected] 90
81 Bass paper full size Bass paper full size 5,000 piece [email protected] 90
82 Stamp pad small Stamp pad small 200 piece [email protected] 90
83 Stamp pad medium Stamp pad medium 200 piece [email protected] 90
84 Stamp pad big Stamp pad big 100 piece [email protected] 90
85 Portable hard disk 1TB Portable hard disk 1TB 2 piece [email protected] 90
86 Portable hard disk 2 TB Portable hard disk 2 TB 2 piece [email protected] 90
87 Portable hard disk 4 TB Portable hard disk 4 TB 1 piece [email protected] 90
88 Pen drive 16 GB Pen drive 16 GB 10 piece [email protected] 90
89 Pen drive 32 GB Pen drive 32 GB 10 piece [email protected] 90
90 Pen drive 64 GB Pen drive 64 GB 5 piece [email protected] 90
91 Flag PKT Flag PKT 50 piece [email protected] 90
92 Spiral pad dyari Spiral pad dyari 10 piece [email protected] 90
93 Envelope as per ATC Envelope as per ATC 20 packet [email protected] 90
94 Envelope as per ATC Envelope as per ATC 20 packet [email protected] 90
95 Envelope as per ATC Envelope as per ATC 20 packet [email protected] 90
96 Envelope as per ATC Envelope as per ATC 20 packet [email protected] 90
97 Markin Cloth for sealing Markin Cloth for sealing 100 meter [email protected] 90
98 Mombatti pkt 500 gm stand wali Mombatti pkt 500 gm stand wali 100 piece [email protected] 90
99 Match Box Match Box 200 piece [email protected] 90
100 Lakh batti eight stick 200 gm pkt Lakh batti eight stick 200 gm pkt 200 piece [email protected] 90
101 Geela spanj Plastic Geela spanj Plastic 200 piece [email protected] 90
102 Paper wet glass Paper wet glass 200 piece [email protected] 90
103 Plastic Pauch with Dori Plastic Pauch with Dori 5,000 piece [email protected] 90
104 Flex Banner Flex Banner 1,200 sqr foot [email protected] 90
105 Punch 01 hole wala Punch 01 hole wala 20 piece [email protected] 90
106 Punch 02 hole wala Punch 02 hole wala 10 piece [email protected] 90
107 LED bulb 20w LED bulb 20w 10 piece [email protected] 90
108 Dak Pad Cloth Dak Pad Cloth 10 piece [email protected] 90
109 Computer Keyboard Computer Keyboard 3 piece [email protected] 90
110 Computer Mouse Computer Mouse 3 piece [email protected] 90
111 Correcting fluid Correcting fluid 30 piece [email protected] 90
112 Cardsheet A4 size per pkt 100 Cardsheet A4 size per pkt 100 10 piece [email protected] 90
113 Room freshner Room freshner 1 piece [email protected] 90
114 Hit spray Hit spray 1 piece [email protected] 90
115 Pin up Pin up 3 piece [email protected] 90
116 Short hand book Short hand book 30 piece [email protected] 90
117 Safety pin 10 per pkt Safety pin 10 per pkt 10 piece [email protected] 90
118 Nail 1 and half inch Nail 1 and half inch 5 kg [email protected] 90
119 Straw Bord A4 Size Gatta Straw Bord A4 Size Gatta 100 piece [email protected] 90
120 Needle big 10 per pkt Needle big 10 per pkt 20 piece [email protected] 90
121 Secissor medium size Secissor medium size 15 piece [email protected] 90

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates (if applicable to similar office stationery supply)

4

Financial statements or turnover documents (as per bidder’s financial eligibility)

5

EMD submission proof (₹10,000)

6

Technical bid/documentation supporting compliance with standard office consumables

7

OEM authorizations (if applicable for branded items)

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for State Election Commission UP office stationery tender 2025?

Bidders should prepare the standard tender documents, submit GST and PAN, provide EMD of ₹10,000, and demonstrate capability to supply 121 categories of stationery. Ensure compliance with ATC option and delivery terms; include OEM authorizations if supplying branded items and be ready for 25% quantity variation.

What documents are required for UP SEC stationery procurement bid?

Required documents typically include GST certificate, PAN card, experience certificates for similar supplies, financial statements, EMD receipt, technical bid documents, and any OEM authorizations for branded items. Ensure submission aligns with the buyer’s ATC and tender terms.

What are the delivery terms for Uttar Pradesh office supplies tender?

Delivery is governed by the option clause allowing up to 25% quantity variation. The extension formula is (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days; base delivery period accompanies the contract and may extend per ATC.

Which items are included in the UP stationery tender BOQ 121 items?

The catalog covers file covers (simple, colour, khaki), pens (gel, ballpoint, marker sets), tapes, scales, registers, staplers, paper products (A4, 57-80 GSM), and related office consumables; precise quantities are itemized in the BOQ but not disclosed here.

What is the EMD amount for the UP SEC stationery bid 2025?

The bid requires an EMD of ₹10,000. Ensure payment method adheres to vendor guidelines and attach the EMD receipt with the technical bid to meet eligibility criteria.

What are the essential eligibility criteria for this Uttar Pradesh tender?

Eligibility includes standard registration (GST/PAN), demonstrated experience in supplying office stationery, financial capacity to support bid submission, and compliance with OEM authorizations where applicable; bidders must also be prepared for quantity variation and delivery extensions per ATC terms.

How to verify submission documents for the UP stationery procurement?

Cross-check the tender’s ATC and terms; ensure GST, PAN, EMD proof, experience certificates, financials, and OEM authorizations are included. Align documents with 25% quantity variation terms and provide any required technical compliance certificates for branded items.