Southern Railway Poly-pallets for bag storage godowns Tender Tiruvallur Tamil Nadu IS 13664 (Q3) 2026
Bid Publish Date
24-Oct-2026, 7:26 pm
Bid End Date
05-Nov-2026, 8:00 pm
Location
Progress
Tender Overview
The Southern Railway, operating under Indian Railways, invites bids for poly-pallets designed for bag storage godowns (V2) conforming to IS 13664 (Q3) at Tiruvallur, Tamil Nadu 600019. The procurement scope covers supply, installation, testing, commissioning, training of operators, and statutory clearances where applicable. The bid accommodates quantity adjustments up to 25% during and after contract award, with delivery timelines linked to the original schedule. The seller must align with GST policies and present ISO 9001 certification where applicable, with OEM authorization where a distributor is listed. Unique requirements include GST-compliant invoicing in the consignee’s name and logo printing per buyer specifications.
Technical Specifications & Requirements
Key technical and compliance elements include: IS 13664 (Q3) standard for poly-pallets; scope of supply includes all costs for installation, testing, commissioning, and operator training; ISO 9001 certification by bidder or OEM; BIS license, type test certificates, and other approvals uploaded with bid; GST portal evidence and GST invoice as per consignee GSTIN; manufacturer authorization if bidding via authorized distributors; GeM invoice generation with GST payment confirmation; inspection reference SLBR52; and requirement for logo printing per buyer.
Terms & Eligibility
Important terms include option-to-order quantity adjustments up to 25% and extended delivery calculations based on original delivery period, minimum 30 days. GST applicability borne by bidder with reimbursement at actuals or lower rates. Bidders must provide ISO 9001 certification, BIS/type-test certificates, and OEM authorizations. Invoicing must be in consignee name with GSTIN; e-MDU requirements, logo printing, and GeM portal GST upload are mandatory. Delivery, installation, testing, commissioning, and operator training are included in scope.
Key Specifications
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- Product: poly-pallets for bag storage godowns (V2) conforming to IS 13664 (Q3)
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- Scope: Supply, Installation, Testing, Commissioning of pallets; training of operators; statutory clearances if any
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- Standards: IS 13664 (Q3); ISO 9001 (bidder or OEM); BIS license and type tests
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- Certifications: OEM authorization when bidding via authorized distributor; IS0 9001 and applicable BIS/type-test certificates
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- Invoicing: GSTIN of consignee; invoice printed with buyer logo; GST portal payment proof required
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- Delivery terms: Quantity may vary by up to 25% during/after award; extended delivery time as per formula
Terms & Conditions
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Option to increase/decrease quantity up to 25% at contract placement and during currency
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GST compliance with bidder-borne GST; reimbursement as actuals or lower rate
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Mandatory ISO 9001 and BIS/type-test certificates; OEM authorization if required
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Invoices raised in consignee name with consignee GSTIN; GST payment proof via portal
Important Clauses
Payment Terms
GST as applicable; reimbursement to be as per actuals or lower rate; invoicing in consignee name with GSTIN
Delivery Schedule
Delivery period linked to last date of original delivery order; increased time formula applied for additional quantity, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; implied via delivery extension and performance clauses; ensure compliance with option clause timing
Bidder Eligibility
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Bidder or OEM must hold ISO 9001 certification
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BIS license and type test certificates for the offered poly-pallets
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OEM authorization if bidding through an authorized distributor
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GST registration and consignee GSTIN alignment for invoicing
Tender Data
Bid Details
Quantity
25
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Poly-pallets for bag storage godowns (V2) Conforming to IS 13664 (Q3)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
EMU WORKSHOP CAR SHED ANNANUR
Delivery Pincodes
600109
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhavya Kolothparambath Prabhakaran | 600109,EMU WORKSHOP CAR SHED ANNANUR,SOUTHERN RAILWAY | EMU WORKSHOP CAR SHED ANNANUR | - | 600109 | 25 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10062120.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Pan card of bidder
ISO 9001 certificate (bidder or OEM)
BIS license and type test certificates (relevant product)
OEM authorization / Manufacturer authorization (if bidding via distributor)
GST invoice and GST payment screenshot (GeM portal)
Evidence of training capability and installation service references (if available)
Any other certificates required by ATC/Corrigendum
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for poly-pallets tender in Tiruvallur Tamil Nadu 2026?
To bid, bidders must ensure ISO 9001 certification (bidder or OEM), BIS/type test certificates, and OEM authorization if using a distributor. Prepare GST registration, consignee GSTIN, and upload GST invoice proof on GeM. Ensure IS 13664 (Q3) compliance and provide installation/OC training as part of scope.
What documents are required for the Southern Railway pallet tender in Tamil Nadu?
Submit GST registration, PAN card, ISO 9001 certificate, BIS license, type test certificates, OEM authorization if applicable, and GST invoice with payment proof. Include installation, testing, commissioning plan and operator training details to demonstrate full scope coverage.
What are the technical standards for poly-pallets in this tender?
Pallets must comply with IS 13664 (Q3). Bidder or OEM must hold ISO 9001 certification, BIS license, and relevant type tests. OEM authorization is required if the bid is through a distributor. Delivery and installation are part of the scope, with training for operators.
What is the delivery expectation and option clause for quantity changes?
The purchaser may adjust quantity up to 25% at contract award and during contract currency. Delivery time extends from the last date of the original order; additional time uses formula (increased quantity/original quantity) × original period, with a minimum 30 days.
How are GST and invoicing handled for this pallet tender?
Invoices must be raised in the consignee's name with the consignee GSTIN. The seller should upload a GST invoice and GST portal payment screenshot on GeM. GST reimbursement will be at actuals or the lower applicable rate, subject to quoted GST percentage.
What certificates must accompany the bid for qualification?
Required certificates include ISO 9001 (bidder or OEM), BIS license, type test certificates, and OEM authorization if applicable. Additional certificates may be requested per ATC/corrigendum. Failure to submit these can lead to bid rejection.
Is there a requirement for logo printing on pallets or invoices?
Yes. The seller must print the buyer’s logo on pallets per the purchaser’s requirement and ensure GST-compliant invoicing with the buyer’s logo if specified by the terms.
What is included in the scope of supply for installation and training?
Scope includes supply, installation, testing, commissioning of pallets, and training of operators. It may also require obtaining any statutory clearances. Ensure a complete handover package and a defined warranty/AMC regime if mentioned in ATC.