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Indian Air Force Wired Headphones Earphones & Communication Headsets Tender 2026 Q2 - MAFI VCCS Compatibility

Bid Publish Date

29-Jun-2026, 12:03 pm

Bid End Date

09-Jul-2026, 9:00 am

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Progress

Issue29-Jun-2026, 12:03 pm
AwardPending
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Quantity

4

Bid Type

Two Packet Bid

Key Highlights

  • • Inclusion of 25% quantity variation during contract and extended delivery window
  • • Compatibility requirement with MAFI VCCS system for all headset solutions
  • • Ink-signed ATC documents; buyer acceptance of submitted offer
  • • Defence procurement context under Indian Air Force; emphasis on military-grade connectivity
  • • Warranty details present but exact years not specified in the data
  • • No BOQ items available; emphasis on product configuration and interface controls
  • • Exact delivery schedule mechanics depend on original delivery order dates
  • • No explicit EMD or turnover thresholds disclosed in the supplied terms

Categories 2

AUDIOMETERS TELEPHONE ACCESSORIES

Tender Overview

Organization: Indian Air Force (Department of Military Affairs). The procurement targets Wired Headphones, Earphones and Communication Headsets (Q2) with compatibility to the MAFI VCCS system. Scope references basic product configuration attributes (device form factor, microphone architecture, interface connector type) and a warranty term. No BOQ items or quantity breakdown are disclosed, and the tender emphasizes ATC acceptance with inked signatures. A notable clause allows a 25% quantity adjustment, with delivery timelines linked to the original order’s dates and extended delivery periods. The opportunity is positioned within defence communications equipment procurement with a focus on standard-compliant headset solutions.

Technical Specifications & Requirements

  • Product category: Wired communication headsets, including headphones and earphones for military use
  • Key configuration attributes: Device form factor, microphone architecture, interface connector type
  • Compatibility: Must be compatible with the MAFI VCCS system
  • Warranty: Noted in tender terms
  • Delivery flexibility: Option to increase/decrease quantity by up to 25% with adjusted delivery time calculation
  • ATC requirement: Ink-signed and stamp-accepted buyer ATC clause; vendor must comply with buyer-specified requirements

Terms, Conditions & Eligibility

  • EMD/financials: Not disclosed in the provided data; bidders should expect standard defence procurement submission along with EMD as applicable
  • Delivery terms: Delivery period linked to original delivery order; extended-period calculations apply with a minimum 30 days extension
  • Documentation: Ink-signed ATC acceptance; product offers must comply with buyer requirements and specifications
  • Quality & standards: Ensure compatibility with MAFI VCCS; no explicit BIS/ISI/ISO codes provided in data; seek confirmation from buyer
  • Bid response: Comply with the option clause and ensure ability to adjust quantities within stated limits

Key Specifications

    • Product category: Wired headphones, earphones, and communication headsets for military use
    • Product configuration: Device form factor and microphone architecture as per title/BOQ context
    • Interface: Interface connector type required (e.g., 3.5 mm TRS, USB, or MIL-grade connector as specified by buyer)
    • Warranty: Required warranty period to be clarified and aligned with buyer expectations
    • MAFI VCCS compatibility: Must be compatible with the MAFI VCCS system

Terms & Conditions

  • Option Clause: Purchaser may adjust quantity ±25% during contract with corresponding delivery adjustments

  • Delivery schedule ties to the last date of the original delivery order; extended timelines use the stated formula

  • ATC: Inked acceptance of Buyer Terms is mandatory for offer validity

  • BOQ: No items listed; focus on product configuration and system compatibility

  • Compatibility: Devices must meet MAFI VCCS interface requirements and standard defect handling

Important Clauses

Payment Terms

Payment terms to be confirmed by buyer; standard defence procurement norms apply alongside EMD and invoice conditions

Delivery Schedule

Delivery period begins after the original delivery order; extended period calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days

Penalties/Liquidated Damages

Clauses to be included in final contract per defence procurement norms; details not specified in tender data

Bidder Eligibility

  • Experience supplying wired headphones or headsets in defence/aerospace sectors

  • Demonstrated ability to meet MAFI VCCS compatibility requirements

  • GST registration and compliant financials; valid PAN

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Wired Headphones, Earphones and Communication Headsets (Q2)

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN AIR FORCE

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Documents 4

GeM-Bidding-9531560.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
Product Configuration Device Form Factor On Ear Headphones
Interface & Controls Microphone Architecture Boom Microphone
Interface & Controls Interface Connector Type USB Type A
Interface & Controls Warranty (in Year) 1 Or higher

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Historical Data

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar supplier engagements (defence or aerospace preferred)

4

Financial statements (latest audited annual report or equivalent)

5

EMD submission proof as per buyer terms

6

Technical bid submission addressing product configuration and MAFI VCCS compatibility

7

OEM authorization / channel partner certificate (if applicable)

8

Ink-signed and stamped copy of Buyer Added ATC terms

Frequently Asked Questions

What documents are required for the wired headset tender in India Air Force 2026?

Bidders must submit GST registration, PAN, experience certificates for defence projects, latest financial statements, EMD proof, technical bid addressing MAFI VCCS compatibility, and OEM authorization if applicable. Ink-signed ATC acceptance is mandatory to participate.

How to ensure eligibility for the IAF headset procurement in 2026?

Meet basic eligibility: valid GST and PAN, demonstrated experience in similar headset supply, financial stability, and capability to deliver compatible with MAFI VCCS. Submit OEM authorizations where needed and ensure ATC terms are ink-signed.

What are the technical specifications for MAFI VCCS compatible headsets?

Headsets must align with the device form factor, microphone architecture, and interface connector type specified; ensure MAFI VCCS compatibility as called out in the ATC. Provide evidence of compatibility through technical datasheets and testing reports.

When is the delivery schedule for the IAF headset tender 2026?

Delivery begins after the original delivery order date; if quantity increases by up to 25%, extended time is calculated as (increased/original) × original period with a minimum 30 days.

What is the role of the ink-signed ATC in the headset bid?

ATC acceptance confirms adherence to buyer terms; bidders must obtain an ink-stamped signature on the ATC document to validate their bid submission and ensure alignment with buyer requirements.

What is the scope of quantity adjustments in this IAF tender?

The purchaser may increase or decrease order quantity by up to 25% at contract placement and during currency at contracted rates; delivery period adjusts accordingly per the defined formula.

What documents confirm OEM authorization for headset suppliers?

Submit OEM authorization or authorized distributorship certificates if the product is not manufactured in-house; verify that the OEM can support MAFI VCCS integration and provide product datasheets.

How to verify MAFI VCCS compatibility before submission?

Obtain official testing reports or interface conformance documents showing headset compatibility with MAFI VCCS; include these with the technical bid and reference the exact interface types.

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