Office Suite Software (V3)
Gati Shakti Vishwavidyalaya
VADODARA, GUJARAT
Posted:
23 February 2026
Closed:
6 March 2026
GEM
GEM
Indian Army Office Suite Software Tender India 2026 – V3 Licenses, Propriety Suite, IS/ISO Standards
Progress
Issue09-Jun-2026, 10:25 am
AwardPending
Quantity
12
Bid Type
Two Packet Bid
Key Highlights
- • License type and licensing option must be clearly defined by bidder
- • Proprietary Office Suite with cloud storage specification and OS compatibility
- • Mandatory site visit with police verification for installation staff
- • Up to 25% quantity variation allowed with contracted rates
- • End User Certificate provided in Buyer format upon request
- • Installation/commissioning to be performed by OEM-certified personnel or authorized resellers
- • GST treatment on actuals or applicable rates, whichever is lower
- • Provision of PAN, GSTIN, cancelled cheque, and EFT mandate with bid submission
Categories
1
Tender Overview
The Indian Army, Department Of Military Affairs, seeks proposals for an Office Suite Software (V3) under a proprietary Office Suite Package/Software with OS coverage and cloud storage. Estimated value is ₹158,400.00, with potential quantity adjustments per the option clause. The tender emphasizes licensing options and scope of license for end-user license rights, with support duration hints for patches, bug fixes, and version upgrades. The procurement targets a comprehensive software license and related services, potentially including cloud storage in GB provided, applicable to government ICT infrastructure nationwide. A mandatory site visit is encouraged, with police verification for staff involved in installation. Unique terms allow flexible quantity changes up to 25%, at contracted rates, during and after the initial delivery window.
Technical Specifications & Requirements
- Category: SCOPE OF LICENSE; Types of License and Licensing Option to be defined by bidder
- Offered Product: Proprietary Office Suite; OS support details to be confirmed
- Cloud Storage Provided: capacity in GB to be specified by bidder
- Support Period: Years for patches/bug fixes and version upgrades to be disclosed by OEM/seller (hint: set to 0 if not provided)
- Office Suite Scope: License terms, compatibility with government IT infrastructure, and integration capabilities with existing Army systems
- Delivery & Installation: Installation/commissioning to be performed by OEM/OEM-certified personnel or authorized resellers; site visit recommended
- Mandatory Compliance: End-User Certificate handling per Buyer format; GST treatment per applicable rates; EFT mandate and PAN/GST copies required
- Notes: Ensure compatibility with required license types, cloud storage specifications, and support tenure; provide detailed licensing model and upgrade path
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% during contract, with delivery time adjusted using a defined formula
- GST: Bidder bears applicable GST; reimbursement capped to actual or prevailing rate, whichever is lower
- Submission Documents: PAN, GSTIN, cancelled cheque, EFT mandate; End User Certificate format to be provided by Buyer when requested
- Site Visit: Mandatory for police verification of staff involved in installation; site visit costs borne by bidder
- Installation/Training: To be conducted by OEM-certified resources or authorized resellers; prior site verification recommended
- Payment Terms: Details not explicitly stated; bidders should reference standard government payment practices for software licenses
Key Specifications
-
Office Suite Software: proprietary license with defined licensing options
-
Cloud Storage: storage capacity in GB to be specified by bidder
-
Support: years for patches/bug fixes and version upgrades to be stated
-
OS Compatibility: operating systems supported to be listed
-
Installation: OEM-certified personnel to conduct installation
Terms & Conditions
-
25% quantity variation allowed at contract placement and during currency
-
GST payable by bidder; GST reimbursement per actuals or applicable rate
-
Site visit and police verification required for installation staff
-
End User Certificate to be provided in Buyer format when requested
-
Installation to be performed by OEM-certified resources or authorized resellers
Important Clauses
Payment Terms
GST handling and potential reimbursement terms; explicit payment schedule not provided in tender data
Delivery Schedule
Delivery timeframe tied to option clause; extended periods calculated by formula with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed in provided terms; standard government LD terms may apply per contract
Bidder Eligibility
-
Experience in supplying proprietary office software licenses
-
Capability to provide OEM-certified installation and support
-
Compliant with GST registration and financial validity
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Office Suite Software (V3) (Q2)
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-9440279.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Closed:
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GEM
Indian Army Office Suite Software (V3) Tender 2026 Bidding Notice - RAMS/Permissions, Cloud Storage & Licensing in Military Affairs
Indian Army
WEST DELHI, DELHI
Posted:
9 January 2026
Closed:
27 January 2026
GEM
Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| SCOPE OF LICENSE | Types of License | Perpetual |
| SCOPE OF LICENSE | Licensing Option | Device Based |
| BASIC INFORMATION | Offered Product are | Government Edition |
| OFFICE SUITE | Proprietary Suite | INP iOffice |
| OFFICE SUITE | Office Suite Package/Software contains | Access/App sheet (features- creating and managing relational databases with forms, queries, reports, and data entry automation), Note-Taking tool (features- create organize and share notes across devices), Presentation software (features- Slide Templates, Text Formatting, Graphics Insertion,Multimedia support, Animation & Transition, Collaboration and sharing), Publisher/Slides/Creator (features- Brochures, flyers, newsletters, and business card, layout and design tools), Spreadsheet (features- formula calculations, data tables, cell formatting, Pivot Table/ Table, Charts and Graphs,Real time Collaboration,), Word Processor (features- text editing and formatting, document structuring, spell check, templates, file export) |
| OFFICE SUITE | Operating Systems Supported by the offered product | Windows, Linux |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Updation (Patches and Bug fixes) within support period (Hint: Choose 0 for no such support provided) | 5 Or higher |
| OFFICE SUITE | Number of Years upto which support is available from OEM/Seller for Upgradation of version within support period(Hint: Choose 0 for no such support provided) | 5 Or higher |
| Cloud Storage | Cloud Storage Provided (in GB) | 0.0 Or higher |
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Historical Data
Required Documents
1
PAN Card copy
2
GSTIN copy
3
Cancelled cheque copy
4
EFT mandate certified by bank
5
End User Certificate (Buyer format)
6
OEM authorization / reseller authorization for installation
7
Technical bid documents and licensing proposal
8
GST and financial statements as applicable
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Office Suite Software tender in India Army 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate, plus OEM authorization and End User Certificate in the Buyer format. Ensure the license type and cloud storage capacity are clearly defined, with a plan for installation by OEM-certified personnel and compliance with GST rules.
What documents are required for the Indian Army software tender submission 2026?
Required documents include PAN card, GSTIN, cancelled cheque, EFT mandate, End User Certificate if requested, OEM/authorized reseller confirmations for installation, and detailed technical bid with licensing options and cloud storage capacity. Include any statutory financials as applicable.
What are the licensing options for the Office Suite tender in India?
Bidders must specify the licensing option and type for the proprietary Office Suite, including whether it is per-user, site-wide, or concurrent licensing. Provide the exact number of licenses and the scope of use under the Army requirements.
What is the significance of the 25% option clause in this tender?
The purchaser may increase or decrease quantity by up to 25% at contract, and during currency, with delivery time adjusted via a formula. Ensure your proposal accounts for scalable licensing and spare capacity to meet extended demand.
What are the cloud storage requirements for this Army tender?
Specify the cloud storage capacity in GB to be provided, along with data security standards, access controls, and compatibility with Army IT infrastructure. Include SLAs for uptime and data backup procedures in the licensing proposal.
When is the site visit required for the Army Office Suite tender 2026?
An optional site visit is recommended, with site access governed by police verification of installation staff. Costs of the visit are borne by the bidder; ensure you have required documentation and approvals ready.
What installation responsibilities does the tender assign to the vendor?
Installation, commissioning, testing, and training (if applicable) must be performed by OEM-certified staff or an OEM-authorized reseller. Plans should include installation schedule, training modules, and post-installation support details.
What GST considerations apply to bids for this Office Suite tender?
GST is to be applied by the bidder; reimbursement will be actual or at applicable rates, whichever is lower, up to the bidder’s quoted GST percentage. Include GST calculations in the financial bid.
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Documents 3
GeM-Bidding-9440279.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS