Hqids Department Of Military Affairs Repair & Maintenance Tender 2026 India - Dehumidifier, Pedestal Fan, Test Apparatus Repairs
Bid Publish Date
23-Oct-2026, 1:11 pm
Bid End Date
02-Nov-2026, 2:00 pm
Location
Progress
Key Highlights
- • CRITICAL brand/OEM requirements: Not specified in tender data; verify if OEM authorizations are required for repair work
- • Technical certifications: No explicit standards listed; anticipate need for basic IEC/IS hardware repair familiarity depending on equipment
- • Special clauses: 25% quantity flex across contract and currency; extended delivery period rules with a defined calculation
- • Eligibility criteria: Likely GST/PAN, experience in repair of lab/industrial equipment, financial viability
- • Warranty/AMC: Not specified; bidders should seek clarity on post-repair warranty terms
- • Penalties: Not detailed; confirm LD or penalties in the final contract
- • Delivery/installation: Delivery window tied to original delivery period; extension calculations apply
- • Submission readiness: Prepare common tender documents (EMD, technical bid, OEM authorizations) for fast bid submission
Tender Overview
Organization: Hqids (Department Of Military Affairs) seeks repair services for a broad range of lab and industrial equipment, including dehumidifier, pedestal fan, plate for direct shear test apparatus, steel plate, core cutter machine switch, centrifuge extractor cable, cement test machine adaptor, vibration machine, distillation plant, humidity chamber, changeover, and valves. The procurement scope lists 13 items under one package, with no explicit quantities or estimated value disclosed. Location is not specified, and the tender title emphasizes maintenance and service charges for on-site or workshop repairs. The bid includes a flexible quantity option: up to 25% in the contracted quantity during placement or currency of contract, with calculation formula provided. This supports variable demand across military laboratory equipment maintenance. Unique clause: option-based delivery extension with minimum 30 days, adjustable by the formula.
Technical Specifications & Requirements
- No detailed technical specs or standards are provided.
- Items listed cover diverse equipment: dehumidifier, pedestal fan, test apparatus plates, steel plate, core cutter switch, centrifuge cable, cement test adaptor, vibration machine, distillation plant, humidity chamber, changeover, valves.
- BOQ shows 13 items but all entries are marked as N/A, suggesting the need for vendor-provided repair capabilities across multiple device types.
- Buyer-added terms grant quantity adjustment and extended delivery time; bidders must comply with these option clauses.
- Emphasis on serviceability, generic repairs, and maintenance support.
Terms & Eligibility
- EMD amount not disclosed in data; bidders should seek clarification.
- Delivery terms follow the option clause: up to 25% quantity variation at contract, with extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
- Payment terms not specified; vendors should confirm payment schedule in bid response.
- Documents: GST registration, PAN, experience certificates, financial statements, OEM authorizations, and technical compliance certificates are typically required; bidders must prepare these for submission.
- Compliance with the organization’s standard contract terms and performance expectations is assumed; ensure readiness for potential penalties or LDs per applicable guidelines.
Key Specifications
-
Repair service for: dehumidifier, pedestal fan, plate for direct shear test apparatus, steel plate, switch for core cutter machine, cable for centrifuge extractor, adaptor for cement test machine, vibration machine, distillation plant, humidity chamber, changeover, valves
-
BOQ shows 13 items with entries marked N/A; bidders must provide capability statements for multiple device repairs
-
No explicit standards provided; expect basic workshop/service repair capabilities and safety compliance
-
Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
-
Option clause allows up to 25% quantity variation during contract and currency
Terms & Conditions
-
Option to increase/decrease quantity by up to 25% at contract and during currency
-
Delivery period extensions calculated with a minimum of 30 days
-
BOQ items are N/A; requires bidders to demonstrate repair capabilities across listed equipment
Important Clauses
Payment Terms
Specific payment terms are not provided; bidders should confirm schedule in bid response
Delivery Schedule
Delivery period begins from the last date of the original delivery order; extended periods follow the option clause with calculated time based on quantity variation
Penalties/Liquidated Damages
No explicit LD details in data; bidders must obtain LD terms during bid finalization
Bidder Eligibility
-
GST registration and PAN verification
-
Experience in repairing lab/industrial equipment (similar scale/projects)
-
Financial stability documentation (latest financial statements)
Tender Data
Bid Details
Quantity
26
Category
repair of dehumidifier
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
repair of dehumidifier , repair of pedestal fan , repair of plate for direct sheer test apparatus , repair of steel plate , switch for core cutter machine , repair of cable for centrifuge extractor , repair of adaptor for cement test machine , repair to vibration machine , repair to distillation plant , repair to humidity chamber , repair of changeover , repair of valves , service charge
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Jorhat
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Jorhat | Jorhat | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10057430.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
repair of dehumidifier
temp probe for dehumidifier
repair of pedestal fan
pedestal fan
repair of plate for direct sheer test apparatus
plate for direct sheer test apparatus
repair of steel plate
steel plate for DST
switch for core cutter machine
for core cutter machine
repair of cable for centrifuge extractor
cable for centrifuge extractor
repair of adaptor for cement test machine
adaptor for cement test machine
repair to vibration machine
vibration machine
repair to distillation plant
distillation plant
repair to humidity chamber
humidity chamber
repair of changeover
changeover
repair of valves
valves
service charge
service charge
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | repair of dehumidifier | temp probe for dehumidifier | 1 | pieces | gectlbuyer@2024 | 15 | |
| 2 | repair of pedestal fan | pedestal fan | 3 | pieces | gectlbuyer@2024 | 15 | |
| 3 | repair of plate for direct sheer test apparatus | plate for direct sheer test apparatus | 1 | pieces | gectlbuyer@2024 | 15 | |
| 4 | repair of steel plate | steel plate for DST | 1 | pieces | gectlbuyer@2024 | 15 | |
| 5 | switch for core cutter machine | for core cutter machine | 1 | pieces | gectlbuyer@2024 | 15 | |
| 6 | repair of cable for centrifuge extractor | cable for centrifuge extractor | 1 | pieces | gectlbuyer@2024 | 15 | |
| 7 | repair of adaptor for cement test machine | adaptor for cement test machine | 1 | pieces | gectlbuyer@2024 | 15 | |
| 8 | repair to vibration machine | vibration machine | 1 | pieces | gectlbuyer@2024 | 15 | |
| 9 | repair to distillation plant | distillation plant | 1 | pieces | gectlbuyer@2024 | 15 | |
| 10 | repair to humidity chamber | humidity chamber | 1 | pieces | gectlbuyer@2024 | 15 | |
| 11 | repair of changeover | changeover | 1 | pieces | gectlbuyer@2024 | 15 | |
| 12 | repair of valves | valves | 1 | pieces | gectlbuyer@2024 | 15 | |
| 13 | service charge | service charge | 12 | pieces | gectlbuyer@2024 | 15 |
Categories
33
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) card
Experience certificates for similar repair works
Financial statements (last 2-3 years)
EMD/Security deposit documentation
Technical bid submission documents showing repair capabilities
OEM authorizations or service network confirmations
Any applicable quality/compliance certificates
Frequently Asked Questions
How to participate in repair tender for military equipment in India 2026
Bidders should verify eligibility, obtain GST and PAN, compile experience certificates for similar repairs, gather financial documents, and secure OEM authorizations if required. Prepare a technical bid showing repair capabilities for dehumidifiers, test apparatus, and other listed items. Ensure compliance with option clause for quantity adjustments.
What documents are required for repair services bid in India 2026
Required submissions typically include GST certificate, PAN card, experience certificates, last 2-3 years financial statements, bid security/EMD, technical bid detailing repair capability, OEM authorizations, and any quality certifications. Confirm exact list with the issuing authority before submission.
What are the delivery terms for the 25% quantity variation tender
Delivery can be expanded or reduced by up to 25% of contracted quantity. The extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. This applies during both placement and currency of contract.
What standards or certifications are required for repair work in this tender
No explicit standards are stated in the data. Prepare to demonstrate basic repair capability, safety compliance, and quality control. Be ready to provide OEM authorizations and any relevant service certifications as requested in the final bid document.
When is the delivery schedule for the repair of lab equipment due
The tender data does not specify exact delivery dates. Expect delivery timelines tied to the original delivery order and potential extensions per the option clause, with the extended period computed as described and a minimum 30 days.
What is the role of EMD in this repair services tender
The EMD amount is not disclosed in the provided data. Bidders should obtain the precise EMD requirement from the tender authorities and prepare the security deposit accordingly to avoid disqualification.