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Assam Administrative and Pension Tribunal IT Equipment Tender 2025: Laptops, Desktops, Scanners, MFM with IS/ISO Standards

Bid Publish Date

12-Nov-2025, 11:24 am

Bid End Date

24-Nov-2025, 8:00 pm

EMD

₹50,000

Location

KAMRUP , ASSAM
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Progress

Issue12-Nov-2025, 11:24 am
AwardPending
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Quantity

18

Category

All in One PC (V2)

Bid Type

Two Packet Bid

Categories 3

LAPTOP MACHINE SCANNER

Tender Overview

Organization: Assam Administrative And Pension Tribunal; Product/Service: IT hardware procurement including Entry/Mid Level Laptop-Notebook, High End Laptop-Notebook, All-in-One PC, Entry/Mid Desktop, Scanner, Multifunction Machine; Estimated Value: not disclosed; Location: Assam; Scope: hardware supply with pre-loaded OS, memory, storage, display, printing features, and connectivity; Unique aspects: option to increase/decrease quantity up to 25% and extended delivery windows based on the option clause; EMD ₹50,000; OEM turnover criteria applicable.

Technical Specifications & Requirements

  • Category: Processor; Base & Higher Processor Number; Category: Motherboard with Security; OS: Factory Pre-Loaded; Memory: RAM type and size (GB) specified; Display: Diagonal size in cm; Storage: Drive capacity in GB; Printing: Paper size, print speed per ISO/IEC 24734 (A4 Mono/Color, A3 Mono/Color); Duplex: Auto duplexing on printing/copying; PAPER HANDLING: Original Document Feeder Type; Number of Main Paper Tray; Connectivity: Specified connectivity; EMD and BOQ indicate no itemized list but emphasis on quality and performance; Standards/Certifications: Emphasis on IS/ISO conformance, pre-loaded OS, RAM type; Delivery/Installation: Not explicitly listed but implied with delivery terms and option clause.

Terms & Eligibility

  • EMD: ₹50,000; can be submitted as Demand Draft or equivalent; payment terms aligned with bid submission.
  • Turnover Criteria: Minimum average annual turnover over last 3 years as per bid document; OEM turnover criteria also specified; documentable via audited balance sheets or CA certificate.
  • Financial Standing: No liquidation or bankruptcy; undertaking to be uploaded.
  • Delivery Terms: Option clause allows +/-25% quantity adjustment; delivery period linked to original delivery dates with extended calculations; minimum extension period 30 days.
  • Documents: GST, PAN, experience certificates, financial statements, EMD, OEM authorizations; bidder and OEM turnover evidence required.
  • Quality/Compliance: OEM must meet turnover criteria; product categories include various IT hardware with factory pre-loaded OS and security features.

Key Specifications

    • Product categories: Entry/Mid Level Laptop-Notebook, High End Laptop-Notebook, All in One PC (V2), Entry/Mid Desktop Computer, Scanner (V3), Multifunction Machine MFM (V2)
    • EMD: ₹50,000
    • OS: Factory Pre-Loaded operating system
    • RAM: Type and Size to be specified in BOQ; minimums to be defined in tender doc
    • Display: Diagonal size in cm (exact value per model to be confirmed)
    • Storage: Drive capacity in GB (per model, e.g., 256GB/512GB/1TB options)
    • Print specs: ISO/IEC 24734 speeds for A4 Mono/Color and A3 Mono/Color; auto duplexing supported
    • Paper handling: Original Document Feeder Type; number of main paper trays
    • Connectivity: Specified interfaces (USB, HDMI, LAN/Wi-Fi)

Terms & Conditions

  • EMD of ₹50,000 must accompany bid; must be in approved format

  • Bidder must meet 3-year turnover criteria with audited statements

  • OEM turnover criteria apply; highest bid category OEM must meet threshold

  • Option clause permits ±25% quantity change during contract

  • Delivery period adjustments computed as (increased quantity / original quantity) × original delivery days, min 30 days

Important Clauses

Payment Terms

EMD ₹50,000; bidder to provide maintaining payment terms aligned with procurement policy; advance/Milestone payments to be defined in contract

Delivery Schedule

Delivery period starts from last date of delivery order; option to extend time based on quantity variation; extended period subject to minimum 30 days

Penalties/Liquidated Damages

Penalties/LD details not explicitly provided; to be defined in RFP terms; likely linked to delivery delays per standard government terms

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy; provide undertaking

  • Minimum average turnover as per bid document for last 3 years and OEM turnover criteria

  • OEM authorized for offered product; compliance with required standards and pre-loaded OS

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Entry and Mid Level Laptop - Notebook (Q2) , High End Laptop - Notebook (Q2) , All in One PC (V2) (Q2) , Entry and Mid Level Desktop Computer (Q2) , Scanner (V3) (Q2) , Multifunction Machine MFM (V2) (Q2)

Authority Records

PERSONNEL DEPARTMENTASSAM ADMINISTRATIVE AND PENSION TRIBUNAL

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Documents 5

GeM-Bidding-8573302.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Processor Base Processor Number For Higher Processor Or higher
Processor Higher Processor Number Intel Core i7-1355U, Intel Core i7-1365U, Intel Core 7 150U, Intel Core Ultra 7 155U, Intel Core Ultra 5 125U, Intel Core Ultra 7 165U, Intel Core i7-1280P, Intel Core Ultra 5 125H, Intel Core i7-12650H, Intel Core Ultra 5 135H, Intel Core i7-13620H, Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core 7 250U, Intel Core Ultra 5 225U, Intel Core Ultra 5 235U, Intel Core Ultra 7 255U, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher
Motherboard Security Discrete TPM 2.0 Or higher
Operating System Operating System (Factory Pre-Loaded) Window 11 Professional
Memory Type of RAM DDR4, DDR5 Or higher
Memory RAM Size (GB) 32 Or higher
Display Display Size (in cm) - Diagonal 35.56 to 38.07 (14 In to 14.99 In)
Storage Capacity of Storage Drive (in GB) 1024

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate for turnover

4

Experience certificates for similar IT hardware supply

5

OEM authorization letter (if bidding as authorized distributor)

6

EMD submission proof (₹50,000) via Demand Draft or online payment

7

Technical bid documents demonstrating OS pre-load, RAM, storage, and connectivity specs

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid for Assam IT hardware tender in 2025 with EMD ₹50,000

Bidders must submit the EMD ₹50,000 via Demand Draft or online payment along with GST, PAN, turnover proofs, and OEM authorization. Ensure factory pre-loaded OS compliance and RAM/storage specs match the tender's listed categories (laptops, desktops, scanners, MFM). Include audited financials for last 3 years.

What documents are required for Assam Administrative and Pension Tribunal bid 2025

Required documents include GST certificate, PAN, audited financial statements or CA certificate for turnover, experience certificates on similar IT hardware, EMD proof of ₹50,000, OEM authorization, and technical bid detailing OS pre-load, RAM, storage, and connectivity specifications.

What are the delivery terms and 25% quantity option in this tender

The contract permits ±25% quantity variation during placement and currency; delivery period starts from the last date of the original order; extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum 30 days extension.

Which standards and pre-loaded OS requirements exist for offered IT hardware

Tenders require factory pre-loaded operating system; emphasis on security features in motherboard category and likely IS/ISO conformance; specific standard codes for RAM, storage, and printing speeds align with ISO/IEC 24734 benchmarks where applicable.

What is the OEM turnover criterion for the Assam IT procurement

OEM must meet the minimum average annual turnover over the last 3 years as specified in the bid document; if the OEM is under 3 years old, average turnover is calculated using completed years after incorporation; turnover evidence must be certified or auditor-attested.

When is the bid submission for Assam Administrative and Pension Tribunal IT equipment

Exact bid submission deadlines are stated in the bid document; bidders must include EMD ₹50,000, turnover documents, OEM authorization, and technical specs demonstrating IS/ISO compliance and pre-loaded OS for all listed product categories.

What are the payment terms for supply contract under this tender

Payment terms align with standard government procurement: to be confirmed in contract; typically milestone or post-delivery payments after inspection; ensure EMD and performance bond compliance as per terms and submit all required financial documents with the bid.

How to verify eligibility for the Assam IT equipment tender 2025

Verify eligibility by confirming turnover thresholds for bidder and OEM, non-bankruptcy status, valid GST/PAN, OEM authorization, and prior experience in supplying similar IT hardware with factory pre-loaded OS and security features.

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